Home-work-home employee transport service from ermelo to camden power stations

• Tender Closing: 11 May 2026 at 10h00.
• Clarification Meeting (Non-compulsory): 07 May 2026 at 10h00 via Microsoft Teams. Link: https://teams.microsoft.com/meet/365560064662710?p=wBzvFAWRvjum3uACDK (Meeting ID: 365 560 064 662 710, Passcode: YK6QN2jn). Attendance must be confirmed with the Eskom Representative.
• Deadline for Clarification Queries: 10 working days before tender submission closing.
• Tender Validity Period: 180 days.

• Eskom Representative for queries and clarifications: Keaoleboga Mmekwa.
• Contact: Tel: 011 629 8023, Email: [email protected].
• All queries must be in writing to the Eskom Representative only.
• Fraud/Corruption Anonymous Reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site only. No hard copies accepted.
• Deadline: 11 May 2026 at 10h00. Late submissions will not be accepted.
• Upload documents in PDF format (price list also in Excel). Max 500MB per document, total submission restricted to 4GB.
• Ensure submission status is marked as 'complete'. The latest resubmission will replace all previous versions.
• Mandatory returnables (disqualifiable if missing): Annexure A (Authorisation), B (Acknowledgement), C (Tenderer's Particulars), D (Integrity Declaration), E (CPA Local), F (CPA Imported if applicable), G1-G4 (SBD 6.2 Local Content if applicable), H (SBD 1), J (SBD 4).
• Non-disqualifiable returnables (must be submitted but can be requested later): Annexure I (SBD 6.1 Preference Points).
• Failure to upload documents will render the tender non-responsive.

• Functionality scoring (100% total) with a 75% threshold to proceed. Criteria and weights:

• Assigned Vehicles (20%): Must assign 6 x 14-seater vehicles, each <3 years old and <100,000 km. Proof via registration documents or finance approval letter.
• Roadworthy Certificates (20%): Score based on proportion of required vehicles with certificates.
• Full Maintenance History (20%): Score based on proportion of vehicles with service records from accredited dealers.
• Contingency Plan (10%): Plan for service interruptions (e.g., strikes, breakdowns).
• Operating Permits/Licenses (30%): Must have 6 permits matching pick-up routes and company/director names per CIPC documents.

• Price Evaluation: Scored out of 80 points. Prices must include VAT, exclude contingencies, and unconditional discounts are considered.
• Specific Goals (B-BBEE): Scored out of 20 points in accordance with PPPFA. Failure to submit evidence results in 0 points for that goal.
• Overall Ranking: Combined price (80 points) and specific goals (20 points) under an 80/20 preference point system.
• Basic Compliance: Must meet eligibility criteria, submit complete tender with commercial, financial, and technical information, and submit mandatory returnables by deadlines.
• Eligibility Disqualifications: Tenderers under sanctions, restricted by National Treasury, on Tender Defaulters list, submitting multiple tenders, having conflicts of interest, subcontracting 100% of work, or signed by unauthorized persons will be disqualified.

• Scope: Provision of home-work-home employee transportation service from various pick-up points in Ermelo to Camden Power Stations on an as-and-when-required basis over five years.
• Vehicle Requirements: A dedicated pool of 6 x 14-seater vehicles (leased, owned, or new), each less than 3 years old and under 100,000 km.
• Compliance Evidence Required: Vehicle registration documents, roadworthy certificates, full maintenance history from accredited dealers, and operating permits/licenses aligned to specific routes.
• Mandatory Annexures to complete and submit include Authorisation, Acknowledgement, Tenderer's Particulars, Integrity Declaration, CPA forms, SBD 6.2 (if designated materials), SBD 1, and SBD 4.
• Contract Form: NEC3 Term Service Contract (TSC) with specific option clauses (X1, X2, X3, X7, X17, X20, Z).

• Pricing must be inclusive of VAT and submitted in both PDF and Excel formats.
• Unconditional discounts are considered in evaluation; conditional discounts are implemented at payment.
• Payment Terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice. For contracts above R50 million (incl. VAT), payment within 60 days.
• Performance Security: Required; tenderer must select at least two Eskom-approved financial institutions from a provided list.
• Cataloguing: If required, must be quoted as a line item in the pricing schedule; Eskom will pay for it.

• Mandatory: CSD registration proof (required prior to contract award).
• B-BBEE: Submit SBD 6.1 Preference Points Claim Form (Annexure I). Evidence can be a B-BBEE certificate, sworn affidavit, or other prescribed proof.
• Tax Compliance: Foreign tenderers with a SA footprint (not on CSD) and local tenderers (without CSD/SARS PIN verification) must submit a certified copy of a tax clearance certificate.
• Local Content: If designated materials are included, complete SBD 6.2 and Annexures G1-G4.
• Additional possible requirements: SHEQ documents, audited financial statements for the past 24 months (or last year if not available; start-ups exempt), COIDA certificate of good standing (SA tenderers only).
• Integrity: Must complete and submit Integrity Declaration Form (Annexure D) and acknowledge the Supplier Integrity Pact.
• Eligibility Restrictions: Tenderers must not be on international sanctions lists, Treasury restriction lists, or Tender Defaulters list; must have no conflict of interest; and cannot subcontract 100% of the work.

• Employer: Eskom Rotek Industries SOC Ltd (Reg no: 1990/006897/30).
• Address: 3 Lower Germiston Road, Rosherville.
• Tel No.: 629 4000.
• Service Manager details (name, address, email) to be provided in Contract Data but not specified in extracted text.

• Submit the completed Form of Offer and Acceptance with signatures, witness details, and date.
• Include the Schedule of Deviations if any deviations or amendments are agreed.
• The tenderer must provide their CIDB registration number on the offer form.
• After acceptance, the contractor must contact the Employer's agent within two weeks to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to fulfil obligations after acceptance constitutes repudiation of the agreement.
• The offer may be accepted by the Employer signing and returning one copy before the end of the validity period.

• Legal and compliance: Tenderer must have a valid CIDB registration number, valid operating permits/licenses for vehicles matching business registration, and comply with all South African laws including B-BBEE, health and safety, and environmental regulations.
• Financial and technical: Tenderer must demonstrate financial and technical capability to provide transportation services over five years, with a proven track record in similar services and ability to meet vehicle and safety specifications.
• Ethical and anti-corruption: Adherence to Eskom's ethical standards; any illegal or corrupt practices will result in disqualification and potential legal action.

• Service: Employee transportation from various pick-up points in Ermelo to Camden Power Station on an as-and-when-required basis over five years.
• Vehicle requirements: 3x14-seater and 1x14-seater vehicles at 5000km per month per vehicle for 60 months; 2x14-seater at 5000km per month per vehicle for 24 months.
• Vehicles must be registered with Department of Transport, roadworthy, and have all operating licenses and permits as per legislation.
• Service provider responsible for maintenance, repairs, and ensuring constant compliance of vehicles.
• Employer supplies driver and fuel.
• Non-compliant vehicles must be corrected or replaced within 24 hours.
• Detailed vehicle specifications include ABS, airbags, alarm/immobilizer, audio system, power steering, specific tires, emergency triangles, electronic stability control, safety belt warnings, three-point belts for every seat, no fold-up seats, speed warning sign, reflective tape, adjustable driver seat, emergency exit notices, and no converted panel vans.
• Routes: Prescribed route from Ermelo to Camden Power Station; operating permits/licenses required matching tenderer's business registration or shareholder/director names.
• Ad hoc requirements may include transportation for meetings, functions, funerals with additional quotations.
• Contract is as-and-when required and may be cancelled at any time by ERI.

• Pricing based on Price List in Part C2; rates per kilometer per vehicle as per pricing schedule.
• Monthly invoicing: amount is base kilometres tendered multiplied by rate in price list.
• Payment terms: 30 days from invoice.
• Currency: South African Rand.
• Interest rate: publicly quoted prime rate of interest charged by Standard Bank of South Africa Limited.
• VAT: 15%; Employer's VAT number 4330196330 must be included on invoices.
• Tax invoices must be provided within one week of receiving payment certificate.

• B-BBEE: Contractor must notify Employer of any change in B-BBEE status within seven days and submit updated verification certificate within thirty days; decrease may lead to renegotiation or termination.
• CIDB registration number required from tenderer.
• Operating permits/licenses for prescribed routes must match tenderer's CIPC registration or shareholder/director names.
• Insurance requirements: Passenger Liability Insurance minimum R5,000,000; Public Liability Insurance; all relevant insurance for vehicles; cover for deductibles in Employer's insurance policies.
• Compliance with Compensation for Occupational Injuries and Diseases Act and common law liability with indemnity limit not less than R500,000.
• Health, safety, and environmental laws and regulations must be adhered to, including Construction Regulations 2014.
• Confidentiality obligations: Contractor must not disclose contract information.
• Ethics: Illegal or corrupt practices constitute grounds for termination.
• Cession, delegation, or assignment requires written consent from Employer.

Functionality evaluation is weighted at 100% with a 75% minimum threshold to qualify for further assessment. Points are allocated as follows: 20 points for assigning 6 x 14-seater vehicles (proof of registration or finance approval required). 20 points for roadworthy certificates (calculated proportionally). 20 points for full maintenance history (service books from accredited dealers required). 10 points for a contingency plan (0 if no plan). 30 points for 6 operating permits aligned to routes and matching CIPC-registered names (tenderer, shareholder, or director).

Scope: Provide home-work-home employee transportation from various pick-up points in Ermelo to Camden Power Stations on an as-and-when-required basis over five years. Requirements: Dedicated pool of 6 x 14-seater vehicles. All vehicles must be under 3 years old and have under 100,000 km. Full maintenance history and roadworthy certificates required for each vehicle. Contingency plan for disruptions (e.g., strikes, breakdowns) mandatory.

Vehicles must have valid registration documents issued by the Department of Transport. Operating permits must align with routes (Annexure M) and match CIPC-registered names (tenderer, shareholder, or director). For new vehicles, provide finance approval letter from an accredited provider on their letterhead, specifying vehicle count and total amount.

• Legal Status: Must be a legally registered entity in South Africa.
• Experience: Must have a proven track record in providing similar transportation services.
• Financial Stability: Must demonstrate financial stability to sustain a five-year contract.
• Compliance: Must hold valid operating licenses, insurance, and adhere to all relevant safety standards.
• B-BBEE: Must comply with Broad-Based Black Economic Empowerment (B-BBEE) requirements, if applicable.

• Scope: Provide home-to-work-to-home employee transportation from various pick-up points in Ermelo to Camden Power Stations.
• Service Type: Rental service on an 'as and when required' basis.
• Contract Period: Five years.
• Vehicle Requirements: Must supply 14-seater vehicles.
• Capacity: The schedule indicates a requirement for up to 6 vehicles (3+1+2) across different service lines.
• Service Level: The rental service includes the maintenance cost of the vehicle.
• Usage: Estimated at 5,000 kilometres per month per vehicle.

• Pricing Format: Quote a 'Rate Per KM, Per Vehicle' in the provided pricing schedule (Annexure Q).
• Cost Structure: Total price will be calculated based on your quoted rate per kilometre and the specified monthly distance of 5,000 km per vehicle.
• Inclusions: Your quoted rental rate must include the maintenance cost of the vehicle.