Lease of 156m² office premises with parking at bon 1, port of cape town (up to 10 years)

NON-COMPULSORY BRIEFING SESSION DATE: 22 June 2026 NON-COMPULSORY BRIEFING SESSION TIME: 10:00AM

EACH TENDER SELECTED (please refer to section 2, paragraph 3 for a detailed process on how to upload submissions): https://transnetetenders.azurewebsites.net

• Evaluation follows the diagrammatic methodology (Stage 1 = Responsiveness, Stage 2 = Technical/Functional, Stage 3 = Pricing, Stage 4 = Specific Goals, Stage 5 = Objective Criteria).
• Stages may be conducted in parallel at Transnet’s discretion.
• Technical scoring requires a minimum of 66.67 % to progress.
• Rental price scoring uses the formula provided in Step 4.
• Specific Goals points are claimed via the Specific Goals Points Claim Form (Annexure 9).

• Minimum >2 years experience in similar premises use; provide company profile and at least two reference letters (not older than 5 years).
• Demonstrate financial stability with a bank rating not older than 3 months.
• Show track record of successful operations aligned with port activities and the Port Development Framework Plan.
• Include key personnel qualifications and experience relevant to the proposed use.

• Complete the Rental Offer Summary table: square metres, rate per m², monthly rent (excl. VAT), VAT amount (15 %), total monthly rent, annual rent, and escalation rate for each of the five years.
• Ensure the annual escalation is incorporated in the total offer.
• All figures must be in South African Rand and inclusive of VAT.
• Submit the schedule exactly as prescribed; deviations will be considered non‑responsive.

SYSTEM PIN: REGISTRATION B-BBEE STATUS LEVEL [TICK APPLICABLE BOX] B-BBEE STATUS [TICK APPLICABLE VERIFICATION CERTIFICATE LEVEL SWORN BOX] [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTEDFORPURPOSESOFCOMPLIANCEWITHTHEB-BBEEACT]

• All documents must be signed and dated by an authorised signatory.
• Returnable documents listed in the Proposal Form must be submitted with the bid.
• Proposals are deemed offers unless expressly stated otherwise.
• Any additional conditions must be submitted in a separate letter and cannot amend the RFP documents.
• Post‑submission communications are limited to the designated email address; no changes are accepted after the closing date.
• Collusion, canvassing Transnet staff, or attempting to influence the award process will result in automatic disqualification and possible restriction from future state contracts.

• Annexure 2 contains the Draft Environmental Management Plan; bidders must outline how they will manage waste, recycling and energy consumption for the leased premises.
• The lease is subject to compliance with all relevant environmental legislation; prohibited activities include storage of hazardous chemicals, fertilizers, fuel, dust minerals and any leisure activities not approved.
• Bidders should provide a brief environmental impact statement as part of the Business Plan, demonstrating alignment with the Green Economy/Carbon Footprint objectives (Section 3).

• Contract duration: lease term up to ten (10) years, on an ‘as‑is’ basis.
• Standard lease agreement: the successful bidder will be bound by the draft lease agreement (Annexure 3) which may be amended at Transnet’s discretion.
• General bid conditions: all bidders must comply with the General Bid Conditions (Annexure 4); any amendment to the RFP documents is prohibited except via a formal letter and subject to clause 15 of the General Bid Conditions.
• Termination: Transnet may terminate the lease if the bidder breaches material terms, provides false information, or fails to meet post‑award obligations.
• Penalties: failure to sign the final lease within five (5) business days of award may result in a penalty and recovery of Transnet’s costs.
• Post‑tender negotiations: if the rental offer is not market‑related, Transnet may negotiate with the highest‑ranked bidder, then the second and third ranked bidders, or cancel the RFP.
• Award: award will be communicated by a Letter of Award; the final lease agreement will be concluded thereafter.
• Dispute resolution: any disputes will be governed by South African law and the parties submit to the jurisdiction of South African courts.

CLOSURE OF CLARITY SEEKING QUESTIONS: 06 July 2026 CLOSING DATE: 17 July 2026 CLOSING TIME: 12:00PM BID VALIDITY PERIOD: 120 Business Days from Closing Date

Foreign based1 are you the accredited bidder for the africa for the goods /works [if yes, answer/services /works offered? [If yes enclose proof] offered? Questionaire below] is the entity a resident of the republic of south africa (RSA)? does the entity have a branch in the RSA? does the entity have a permanent establishment in the RSA? does the entity have any source of income in the RSA? is the entity liable in the RSA for any form of taxation? If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 1.3 Below.

See the main Evaluation Criteria section for the detailed scoring methodology, weighted points and minimum thresholds.