Provision of she rep training - vaal central

Closing date: 25 August 2026 at 12h00. No briefing or site visit is mentioned.

Technical and submission enquiries: [email protected]. SCM telephone: (051) 403 0800. Facsimile: (051) 422 5333. Submission address: Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301.

Submit the quotation via email to [email protected] with the subject line, or deliver it to the bid box at the security entrance of Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301. Late bids will not be accepted. The RFQ must be submitted as a one-folder bid, with the written quotation on company letterhead and stamped. All standard bidding documents (SBD 1, SBD 4, SBD 6.1) must be fully completed and signed. Bidders who do not quote according to specification will not be evaluated further. Bidders must respond to clarification requests within 5 days or be deemed non-responsive.

The following forms must be completed and submitted with the quotation: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), and SBD 3.1 (Pricing Schedule).

Evaluation uses the 80/20 preference point system under the Preferential Procurement Regulations, 2022: 80 points for price, 20 points for specific goals. The successful bidder is the one scoring the highest points, though Vaal Central Water may award to a bidder not scoring the highest if objective criteria justify it. Stage 1 is responsiveness: bidders must meet all pre-qualifying criteria (one-folder bid, completed SBD forms, professional body alignment, SARS tax compliance PIN) or be disqualified. Specific goal points are only awarded if valid supporting documents are submitted (e.g., CIPC/CSD registration, ID copy, B-BBEE certificate or sworn affidavit, and proof of location for Free State/Northern Cape companies).

Provision of a two-day accredited SHE Representative course for both designated and newly appointed Vaal Central Water Health & Safety Representatives. The training must equip SHE Reps with knowledge and practical skills to respond to workplace fire emergencies and support compliance with the Occupational Health and Safety Act. The number of employees to be trained is 38.

Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. The schedule requires a price per employee for 38 SHE Reps, subtotal excluding VAT, 15% VAT, and grand total including VAT. Delivery costs must be included.

Prices must be firm and valid for at least 60 days from the closing date. Prices must be inclusive of all applicable taxes. The pricing schedule (SBD 3.1) requires a total price per employee, subtotal excluding VAT, 15% VAT, and grand total including VAT. All delivery costs must be included in the bid price. Vaal Central Water reserves the right not to process partial payments on procurement below R1,000,000.00.

Bidders must be registered on the Central Supplier Database (CSD) and provide a valid Tax Compliance Status PIN from SARS (or a CSD number if no PIN is available). Bidders must be aligned to a relevant professional body, e.g., QTCO or SETA accreditation. For specific goal points, bidders must submit: CIPC registration or CSD report, certified ID copy, B-BBEE certificate or sworn affidavit, and for Free State/Northern Cape based companies, a municipal rates statement or lease agreement (with owner's rates statement) or Permission to Occupy. Bidders with directors or shareholders who are persons in the service of the state will be disqualified. Returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), and SBD 3.1 (Pricing Schedule).

Evaluation uses the 80/20 preference point system under the Preferential Procurement Regulations, 2022. Specific goal points (20) are awarded for categories such as historically disadvantaged individuals (Blacks, women, youth, people with disability), location in Free State/Northern Cape, and promotion of B-BBEE companies. Supporting documents must be submitted to claim these points.

The training must support compliance with the Occupational Health and Safety Act, focusing on fire emergency response. No additional health and safety requirements are specified.

The contract will be subject to the General Conditions of Contract (GCC) issued by National Treasury. The successful bidder will be required to sign a written contract form (SBD 7).

Vaal Central Water reserves the right not to process partial payments on procurement below R1,000,000.00. Bidders who do not quote according to specification will not be evaluated further.

The supplier must offer to supply the goods/services as detailed in the specification, at the fees and charges offered, within the period offered, and must have authority to bind the supplier.

The successful bidder will be the one scoring the highest points, but Vaal Central Water may award to a bidder not scoring the highest if objective criteria justify it. Stage 1 responsiveness criteria are pre-qualifiers: one-folder bid, completed SBD forms, professional body alignment, and SARS tax compliance PIN. Bidders failing any pre-qualifier are disqualified.