Supply of idexx laboratory consumables for balkfontein water treatment

Closing date: 27 August 2026, closing time 12h00.

Technical queries: [email protected]. Telephone: (051) 403 0800. Facsimile: (051) 422 5333. Submission address: Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301.

Quotations must be submitted by email to [email protected] with the subject line, or delivered to the bid box at the security entrance of Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. The quotation must be a one-folder bid, completed on company letterhead or stamped. Returnable forms: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – firm prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim). The successful bidder will be required to sign SBD 7 (Contract Form). Proof of authority to sign (e.g., company resolution) must be submitted. Bidders must respond to clarification requests within 2 days. Bidders who do not quote according to specification will not be evaluated further.

The following documents must be submitted with the quotation: SBD1, SBD 3.1, SBD 4, SBD 6.1, and specification. For specific goals points, valid documents include: CIPC, CSD and FICA approved documents with address corresponding to municipal statement or lease agreement for Free State/Northern Cape based companies; copy of ID; Medical Certificate from Registered Medical Practitioner or letter from Department of Labour confirming disability; B-BBEE certificate or BBBEE Sworn Affidavit.

Evaluation is in terms of the 80/20 preference point system under the Preferential Procurement Policy Regulations, 2022. Maximum points: 80 for price, 20 for specific goals. Stage 1: Responsiveness – bidders must submit fully completed and signed SBD 1, SBD 3.1, SBD 4, and SBD 6.1; provide a SARS Tax Compliance Status PIN; submit a written quotation on company letterhead; and allow arithmetic error calculation. Active CIDB status is required where applicable. Bidders who do not adhere to the response time for clarifications will be deemed non-responsive. Only bidders satisfying all pre-qualifying criteria proceed. The successful bidder is the one scoring the highest points, though Vaal Central Water may award to a bidder not scoring highest on reasonable justifiable grounds.

Supply of IDEXX consumables for the Northern Free State Region, Balkfontein. Items required:

• 120ML VESSELS: catalog WV120ST-200, part 98-06159-00, pack size 200/box, sterile, COA attached – quantity 20.
• IRAD COLILERT-18: catalog WP200I-18, part 98-08877-00, pack size 200/box, sterile, COA attached – quantity 20.
• QUANTI-TRAY 2000: catalog WQT-2K, part 98-21675-00, pack size 100/box, sterile, COA attached – quantity 40.
• COLILERT COMPARATOR: catalog WQT2KC, part 98-09227-00, pack size 1, sterile, COA attached – quantity 2.

Delivery address: Northern Free State Region, Balkfontein. This is not an instruction to proceed; a formal purchase order will be issued.

Pricing schedule (SBD 3.1) must be fully completed with firm prices. Items: 120ML VESSELS (WV120ST-200, 98-06159-00, pack 200/box) qty 20; IRAD COLILERT-18 (WP200I-18, 98-08877-00, pack 200/box) qty 20; QUANTI-TRAY 2000 (WQT-2K, 98-21675-00, pack 100/box) qty 40; COLILERT COMPARATOR (WQT2KC, 98-09227-00, pack 1) qty 2. Total, VAT at 15%, grand total. Transport fee must be included in the quotation. Offer valid for 60 days from closing date.

Prices must be firm and inclusive of all applicable taxes. Quoted prices must be valid for at least 60 days from the date of offer. A firm delivery period must be indicated. Transport fees must be included in the quotation, not as a stand-alone item. All delivery costs must be included in the bid price. VAT at 15% must be added. Vaal Central Water reserves the right not to process partial payments on procurement below R1,000,000.00.

Bidders must provide a SARS Tax Compliance Status PIN or CSD number. Bids from persons in the service of the state, or companies with directors who are, will not be considered. For specific goals points, bidders must submit: CIPC, CSD and FICA approved documents with address matching municipal statement or lease agreement (for Free State/Northern Cape based companies); copy of ID; medical certificate or Department of Labour letter confirming disability; B-BBEE certificate or sworn affidavit. Active CIDB status required where applicable. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Preference points for specific goals: points allocated for historically disadvantaged individuals (Blacks, Women, Youth, People with disability) with more than 50% ownership, and for promotion of BBBEE companies. Requirements: certified ID copy, CIPC registration/CSD report, medical report for disability, and for local area: official municipal rates statement or lease agreement in bidder's name. BBBEE points: level 1 = 5, level 2 = 3, level 3 = 2, level 4+ = 0.

The contract will be subject to the General Conditions of Contract (GCC) issued by National Treasury. The successful bidder will be required to sign a written contract form (SBD 7). Vaal Central Water may award the contract to a bidder who did not score the highest points on reasonable justifiable grounds. Vaal Central Water reserves the right not to process partial payments on procurement below R1,000,000.00.

Prices quoted must be valid for at least 60 days from the date of offer, firm, and inclusive of all applicable taxes. A firm delivery period must be indicated. Supply must comply with the General Conditions of Contract (GCC) as issued by National Treasury. Vaal Central Water may award the contract to a bidder who did not score the highest points on reasonable justifiable grounds. Vaal Central Water reserves the right not to process partial payments on procurement below R1,000,000.00. Bidders who do not quote according to specification will not be evaluated further.

Evaluation in terms of 80/20 preference point system. Stage 1: Responsiveness – pre-qualifying criteria include fully completed and signed SBD1, SBD 3.1, SBD 4, SBD 6.1; one-folder bid; written quotation on company letterhead; SARS Tax Compliance Status PIN; active CIDB status (where applicable); arithmetic error calculation. Bidders who do not adhere to response time for clarifications will be deemed non-responsive.