Supply, delivery, and installation of a holmium yag urology laser (spec: e181) for victoria mxenge hospital

Bidding procedure enquiries: Demand Management, phone: 033 815 8361/8386/8357, email: [email protected]. Technical enquiries: Mr T Ngidi, phone: 031 714 3711, email: [email protected]. Submission address: Central Supply Chain Management Directorate (Old Boys School Building), 310 Jabu Ndlovu Street, Pietermaritzburg, 3200.

Submit bids in a sealed envelope to the bid box at Central Supply Chain Management Directorate (Old Boys School Building), 310 Jabu Ndlovu Street, Pietermaritzburg, 3200 by 04 June 2026 at 11:00. Late bids will not be accepted. Use official bid forms (SBD 1, SBD 3.2, SBD 4, SBD 5, SBD 6.1) provided—do not retype. Each page must be initialed. Photocopies are allowed but must bear original signatures. Bids must include: completed forms, pricing schedule, CSD registration proof, tax compliance (TCS PIN or CSD number), and B-BBEE affidavit/certificate. Failure to comply with submission rules (e.g., missing bid number on envelope, electronic submissions, or altering documents with correcting fluid) may disqualify the bid. Bids will be opened in public after closing time.

Evaluation uses the 80/20 or 90/10 Preferential Procurement Regulations 2022 system, depending on the bid value. Points are allocated as follows: 80 or 90 points for price (lowest acceptable bid scores highest), and 20 or 10 points for specific goals (B-BBEE). For this bid, 20 full points are allocated to: (1) 100% Black African-owned companies, or (2) 51% Black People (women)-owned companies, or (3) 51% Black People or Persons with Disabilities-owned companies. Proof of claims must be submitted with the bid. If two or more bidders score equally, the contract is awarded to the bidder with the highest specific goals points. If still tied, functionality (if applicable) or a draw of lots decides the winner. Bidders must submit SBD 6.1 (Preference Points Claim Form) and supporting documentation (e.g., sworn affidavit for EMEs/QSEs).

Supply, deliver, and install a Urology Laser, Holmium YAG (Spec: E181) for Victoria Mxenge Hospital. Key requirements: Equipment must comply with SANS/SABS/ISO standards. Submit a Certificate of Compliance for standards referenced in the bid. Radiation Control License is mandatory for the make/model of the equipment (must be in the bidder’s name or accompanied by a Joint Venture letter if not). Technicians must be original equipment manufacturer-trained for service, repair, and calibration (proof required). Offers must strictly meet or exceed specifications. Quality of service must not be less than specified. No quantities are guaranteed; orders will be placed on an 'as and when required' basis.

Pricing must be submitted on the official Pricing Schedule (SBD 3.2). All prices must be inclusive of VAT and other applicable taxes. Bidders must forecast VAT registration needs for the contract duration. Payment terms: Invoices must be original, labeled 'INVOICE' (non-VAT) or 'TAX INVOICE' (VAT), and include VAT number if applicable. Invoices must contain: supplier name/address/registration, recipient details, serialized number, date, description/quantity of goods/services, value of supply, tax amount, and consideration. Payment is made upon acceptance and sign-off of delivered goods/services. No statutory increases or foreign exchange fluctuations will be covered by the Department. Contract validity period is 180 days from bid closing, with possible extension requests.

Mandatory compliance: Register on the Central Supplier Database (CSD) at www.csd.gov.za. Submit CSD registration number with the bid. Tax compliance: Provide SARS TCS PIN or CSD number. If no TCS PIN, CSD registration is mandatory. Consortia/Joint Ventures must submit separate TCS/CSD proof for each party. B-BBEE: Minimum Level One (135% procurement recognition). EMEs/QSEs must submit a sworn affidavit for B-BBEE status. Foreign bidders must comply with tax obligations or provide proof of non-liability. Bidders must not be state employees or have directors/members in state service. Submit SBD 4 (Bidder’s Disclosure) to declare any conflicts of interest. Joint Ventures must submit a formal agreement outlining roles, responsibilities, and payment details. All bidders must initial and sign the General Conditions of Contract (GCC) Annexure A.