Limpopo - Limpopo Roads Agency Tenders & RFQ's

1 general 1.1 The bidder must clearly state if deviation from these special conditions is offered and the reason therefor. If an explanatory note is provided, the paragraph reference must be indicated in a supporting appendix to the application submission. 1.2 Should bidders fail to indicate agreement/compliance or otherwise, ral will assume that the bidder is in compliance or agreement with the statement(s) as specified in this bid. 1.3 Bids not completed in this manner may be considered incomplete and rejected. 1.4 Ral shall not be liable for any expense incurred by the bidder in the preparation and submission of a bid. 2 cancellation of procurement process 2.1 This procurement process can be postponed or cancelled at any stage at the sole discretion of ral provided that such cancellation or postponement takes place prior to entering into a contract with a specific service provider to which the bid relates. 3 bid submission conditions, instruction and evaluation process/criteria 3.1 Bid submission conditions and instructions as well as the evaluation process/criteria have been noted. 4 negotiation and contracting 4.1 Ral have the right to enter into a negotiation with one or more bidders regarding any terms and conditions, including price(s), of a proposed contract. 4.2 Under NO circumstances will negotiation with any bidders, including preferred bidders, constitute an award3 or promise/ undertaking to award the contract. 4.3 Ral shall not be obliged to accept the lowest or any bid, offer or proposal. 4.4 A contract will only be deemed to be concluded when reduced to writing in a formal contract and service level agreement (if applicable) signed by the designated responsible person of both parties. The designated responsible person of ral is the CEO. 4.5 Ral also reserves the right to enter into one contract with a bidder for all required functions or into more than one contract with different bidders for different functions. 3 see glossary. 26 | p a g e RAL/2025/PANEL of attorneys ________________________________________________________________________________________________________________ 5 access to information 5.1 All bidders will be informed of the status of their bid once the procurement process has been completed. 5.2 Requests for information regarding the bid process will be dealt with in line with the ral SCM policy and relevant legislation. 6 reasons for rejection 6.1 Ral shall reject a proposal for the award of a contract if the recommended bidder has committed a proven corrupt or fraudulent act in competing for the particular contract. 6.2 The ral may disregard the quote of any bidder if that bidder, or any of its directors:  have abused the SCM system of the ral.  Have committed proven fraud or any other improper conduct in relation to such system.  Have failed to perform on any previous contract and the proof exists. Such actions shall be communicated to the national treasury. 7 general conditions of contract 7.1 The general conditions of contract must be accepted. 8 additional information requirements 8.1 During evaluation of the bids, additional information may be requested in writing from bidders. Replies to such request must be submitted, within 5 (five) working days or as otherwise indicated. Failure to comply, may lead to your bid being disregarded. 8.2 NO additional information will be accepted from any individual bidder without such information having been requested 9 confidentiality 9.1 The bid and all information in connection therewith shall be held in strict confidence by bidders and usage of such information shall be limited to the preparation of the bid. Bidders shall undertake to limit the number of copies of this document. 10 intellectual property, inventions and copyright 10.1 Copyright of all documentation relating to this contract belongs to the client. The successful bidder may not disclose any information, documentation or products to other clients without the written approval of the accounting authority or the delegate. 10.2 This paragraph shall survive termination of this contract. 11 non-compliance with delivery terms 27 | p a g e RAL/2025/PANEL of attorneys ________________________________________________________________________________________________________________ 11.1 As soon as IT becomes known to the contractor that he/she will not be able to deliver the services within the delivery period and/or against the quoted price and/or as specified, ral must be given immediate written notice to this effect. Ral reserves the right to implement remedies as provided for in the gcc. 12 warrants 12.1 The contractor warrants that IT is able to conclude this agreement to the satisfaction of ral. 12.2 Although the contractor will be entitled to provide services to persons other than ral, the contractor shall not without the prior written consent of ral, be involved in any manner whatsoever, directly or indirectly, in any business or venture which competes or conflicts with the obligations of the contractor to provide services. 13 parties not affected by waiver or breaches 13.1 The waiver (whether express or implied) by any party of any breach of the terms or conditions of this contract by the other party shall not prejudice any remedy of the waiving party in respect of any continuing or other breach of the terms and conditions hereof. 13.2 NO favour, delay, relaxation or indulgence on the part of any party in exercising any power or right conferred on such party in terms of this contract shall operate as a waiver of such power or right nor shall any single or partial exercise of any such power or right under this agreement. 14 retention 14.1 On termination of this agreement, the contractor shall, on demand hand over all documentation provided as part of the project and all deliverables, etc., Without the right of retention, to ral. 14.2 NO agreement to amend or vary a contract or order or the conditions, stipulations or provisions thereof shall be valid and of any force and effect unless such agreement to amend or vary is entered into in writing and signed by the contracting parties. Any waiver of the requirement that the agreement to amend or vary shall be in writing, shall also be in writing. 15 format of bids 15.1 Bidders must complete all the necessary bid documents and undertakings required in this bid document. Bidders are advised that their proposal should be concise, written in plain english and simply presented. 15.2 Bidders are to set out their proposal in the format prescribed hereunder. This means that the proposal must be structured in the parts noted below. Information not submitted in the relevant part, may not be considered for evaluation purposes. 15.3 Part 1: special conditions of bid and contract 28 | p a g e RAL/2025/PANEL of attorneys ________________________________________________________________________________________________________________ 15.3.1 Bidders must sign and return the special conditions of bid and contract with the bids 15.3.2 Service provider in the panel who is not csd compliant at the time of appointment, must be notified in writing to comply within seven (7) working days. 15.4 Part 2: bidder’s disclosure 15.4.1 Each party to the bid must complete and return the “bidder’s disclosure”. Bids submitted without a complete and signed declaration of interest will be deemed to be non- responsive. 15.5 Part 3: preference points claim form in terms of the preferential procurement regulations 2022 15.5.1 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (c) specific goals at the time of appointment from the panel. Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 15.6 Part 4: invitation to bid 15.6.1 Bidders must complete, sign and return the full “invitation to bid” document. Bids submitted without a completed and signed invitation to bid will be deemed to be non- responsive. 15.7 Part 6: team details 15.7.1 In this part that must be returned as part of the submission, bidders must provide details of the team (if applicable) 15.8 Part 7: experience in this field 15.8.1 Bidders should provide in this part, and return as part the submission, at least the following information.  Details of contracts for similar work.  Contact details of a maximum of 5 organisations for which work was done. I/we herewith accept all the above-mentioned special conditions of the bid. If i/we do consider a deviation therefrom, i have noted those as per the instruction in paragraph 1 (general) above. Name of applicant: 29 | p a g e RAL/2025/PANEL of attorneys ________________________________________________________________________________________________________________ signature of applicant: date: 30 | p a g e