National Home Builders Registration Council Tenders & RFQ's

Returnable documents:

Returnable documents: NO. bidders shall take note of the following mandatory requirements and yes/no legislative documents the below are mandatory requirements, failure to submit the mandatory documents listed below will result in disqualification bidder must submit a proof of valid coida which is relevant to cleaning services.(irrelevant 1 and invalid coida will be not considered). The coida must be obtained from the department of labour. (Mandatory) proof of registration with national contract cleaner association (ncca) or bargaining council for contract cleaning services industry (bccci) or other that is gazetted. (Mandatory) certificate of registration for compensation for occupational injuries and diseases act (coida) or a letter from department of labor confirming that the prospective bidder currently 3 has NO employees during the financial year under review. The letter must not be older than 90 days after the closing date. (Mandatory) 17 | p a g e annexure a – cost breakdown (including a detailed costing breakdown of all costs and escalations per annum). The cost breakdown must be duly signed by the bidder/ and or a duly, authorized individual by way of resolution (bidder signature, not initials), which must be attached to the bid, if there is NO signature on the cost breakdown down the bidder will be disqualified (mandatory) uif: proof of latest payment from SARS within three months and submit tax clearance, certificate reflecting uif number.(Mandatory) Sbd 4 declaration of interest, must be fully completed and signed (mandatory) legislative documents to be submitted not for disqualification, sbd1 (invitation to bid, which should be completed signed) sbd 3.1 - Pricing schedule-firm price 8. Sbd 6.1 Preference claim form should be completed and signed, regardless if points are, claimed or not., Bidder should submit csd (central supplier database) report/ maaa number 11, latest cipc documents, valid sars-issued pin code 13 signed teaming agreement if applicable, certified identification documentation of company directors note: nhbrc will be using the general conditions of contract (gcc) as issued by the national treasury and SLA for the management of the contract important note to the bidders, mandatory documents for disqualification as per this RFP must be submitted with the bidder’s response to this RFP. failure to comply with the “mandatory documents will result in the disqualification of the bidder., Submission of false, fraudulent, or misleading information or documents will result in the disqualification of the bidder or termination of the successful bidder’s contract. In this regard, the nhbrc reserves its rights to take appropriate legal action 18 | p a g e stage 2: functionality in terms of the set technical evaluation criteria bids must fully comply with all the mandatory requirements for the stage 1: compliance check of mandatory requirements in order to qualify for stage 2: functional evaluation and those bids which failed to comply with all the requirements of stage 1 will be invalidated or disqualified from the process bidders are required to submit supporting documentation for all functional requirements as part of their bid submission. The bid evaluation committee (bec) will assess and score each bid based solely on the submitted documentation and the information provided. Failure to provide adequate supporting documents may result in a lower functionality score. The bidders information will be scored according to the following points systems: the following values and formulae will be applicable when evaluating the bid excellent 4=very good 3= good 2= average 1= poor 0= non-compliance member score for criteria _________________________ x weight per criteria = total score per criteria highest points for criteria 5=excellent 4=very good 3= good 2= average 1= poor 0= non-compliance NO. guidelines for description weight category criteria 1 reference letters the bidder must provide a positive written contactable reference letter indicating the project is completed 40 the reference letters from the clients of a bidder must include, the signed letter must confirm the awarded bid with a brief description of each contract, the period of services, the letter must further confirm if the project was delivered on time and satisfactorily, contract start and end date, the reference letter must be dated from 2019 to date, contact name, address and phone number, contract value for the services., The letter must be signed by a duly authorized person and the representative of the client having knowledge of the bidder’s work, reference letter scoring, NO reference letters = 0 points, one positive testimonial reference letter= 1 point 19 | p a g e, two positive testimonial reference letters = 2 points, three positive testimonial letter= 3 points, four positive testimonial reference letters = 4 points, five and more positive testimonial reference letters = 5 points nb: reference letters will be inextricably linked to the experience. Bidders must take note that appointment letters. Purchase order, projects that are still in progress and nhbrc reference letters will be not be considered 2 experience of the key the bidder must provide cv of the proposed supervisor. Staff (supervisor) to (please attach cv indicating the experience of supervisor in 40 be assigned to the cleaning services contract experience scoring allocation, NO experience = 0 points, less than one year experience= 1 point, less than two years’ experience 2 points, three years’ and less than four years’ experience = 3 points, four years’ and less than five years’ experience = 4 points, five years and more experience = 5 points, bidders experience the bidder must have experience in rendering cleaning services a 20 company profile must be provided, highlighting relevant projects illustrating the bidders expertise in these areas. The profile must indicate that the company has experience in rendering cleaning services scoring bidder experience