Joburg city theatres (jct) invites bids from qualified service providers for the supply and delivery of high-quality customised trophies, medals, plaques, and related award items for official events, ceremonies, competitions, and recognition programmes. The contract will be awarded for a period of three years, subject to annual performance reviews and budget availability, with orders placed on an as-and-when-required basis.
Key Requirements
Submit a sealed bid, endorsed with the tender number (00395/26) and description, to the Tender Box at Joburg Theatre, 163 Civic Boulevard, Braamfontein, before 12:00 on 11 August 2026. Late, telegraphic, postal, fax, or email bids will not be accepted.
Complete all official tender forms in black ink (do not retype) and include all mandatory returnable documents (MBD1, MBD2, MBD3.1, MBD4, MBD6.1, MBD8, MBD9, Certificate of Authority, Record of Addenda).
Provide proof of CIPC registration, valid SARS Tax PIN and VAT certificate (or rationale if not VAT registered), CSD registration summary report (not older than 30 days), B-BBEE certificate or sworn affidavit for EMEs/QSEs, and a valid COIDA Letter of Good Standing (or affidavit if no employees).
Provide current municipal rates and taxes invoices or certified lease agreements for business premises and directors (not in arrears for more than 90 days), and current annual financial statements.
Bid prices must be in South African Rand, VAT inclusive, firm for the contract duration, and include all delivery and related costs. Bids must remain valid for at least 120 calendar days after closing.
Demonstrate capability to supply the required trophies and medals (including gold, silver, bronze, acrylic, glass, wooden, resin, die-cast, and custom-branded items) with engraving and branding services, and deliver standard orders within 5–10 working days.
Have a local office within the Johannesburg Municipality and comply with all applicable legislation, including the PPPFA 2022 regulations and the Occupational Health and Safety Act.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentBID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdfReview complete
Important Dates
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf (TENDER)
Important Dates
24 Jul
2026
PUBLICATION
Tender Published
Tender was published
11 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf
The Joburg City Theatres (JCT) is seeking a service provider to supply and deliver trophies and medals for official events, ceremonies, competitions, recognition programs, and stakeholder engagements. The successful bidder will be required to provide high-quality customized trophies and medals on an as-and-when-required basis for a period of three years.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Closing Date and Time: 11 August 2026 at 12:00.
No compulsory briefing session is indicated.
Clarification deadlines: All queries must be submitted at least five (5) working days before the closing date. Responses will be consolidated and issued in writing every Friday.
Bid validity period: Bids must remain open for acceptance for at least 120 calendar days after the closing date.
Contact Information
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf (TENDER)
All communication must be via email with the bid number (00395/26) in the subject line. Telephonic queries will not be entertained.
No enquiries will be entertained one week prior to the closing date.
Submission Guidelines
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf (TENDER)
Submit your bid in a sealed envelope externally endorsed with the tender number (00395/26), tender description, and your company name and address.
Deliver to the Tender Box at the Reception Area, 1st Floor, Joburg Theatre, 163 Civic Boulevard, Braamfontein, before 12:00 on 11 August 2026. Late submissions will not be accepted.
Use only the official tender forms provided; do not retype or re-draft them. Complete all sections in black ink.
Include all compulsory returnable documents: MBD1 (Invitation to Bid), MBD2 (Tax Clearance), MBD3.1 (Pricing Schedule), MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD8 (Declaration of Past SCM Practices), MBD9 (Certificate of Independent Bid Determination), Certificate of Authority for Signatory, Record of Addenda to Tender Documents.
Provide proof of entity registration (CIPC) showing date of registration and list of directors/members, and share certificates.
Provide proof of a valid SARS Tax PIN and VAT registration certificate, or a rationale if not VAT registered.
Provide a National Treasury Central Supplier Database (CSD) registration summary report not older than 30 days.
Provide a valid certified copy of B-BBEE certificate, or for EMEs/QSEs a sworn affidavit on the DTI template.
Provide a current municipal rates and taxes invoice for your office/premises (not in arrears for more than 90 days), or a certified lease agreement together with a utility bill statement (not in arrears for more than 90 days). If operating from a residential address, provide an affidavit confirming this arrangement; the address must match the CSD or CIPC.
Provide municipal rates and taxes invoices for all directors (as per CIPC document), OR a certified copy of lease agreement and statement of accounts, OR an affidavit certified by SAPS if business is conducted from a director’s premises (not in arrears for more than 90 days).
Provide current audited annual financial statements, or if not obliged to audit, current annual financial statements.
Provide a valid Letter of Good Standing from the Compensation Fund (COIDA) or a licensed compensation insurer. If you have no employees, submit a duly completed and commissioned affidavit.
Provide certified copies of South African Identity Documents or valid Passports of all members, directors, or owner (copy with original stamp).
Bids must remain valid for at least 120 calendar days after the closing date.
Telegraphic, postal, fax, and email bids will not be accepted.
Improper lobbying of any JCT official or councillor will result in immediate disqualification and blacklisting from future bids.
Evaluation Criteria
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf (TENDER)
Evaluation follows a three-stage process:
Stage 1: Administrative Compliance – all mandatory documents must be submitted; failure to meet any criterion will result in disqualification.
Stage 2: Functionality – assessment of the bidder’s capacity, experience, and approach.
Stage 3: Price and Preference Points – applying the 80/20 preference point system as per the PPPFA 2022 regulations.
The contract will be awarded to the bidder with the highest combined score after all stages.
Bidders must have a local office within the Johannesburg Municipality to be considered.
The appointed service provider will be engaged for a period of three (3) years, subject to annual performance reviews and budget availability.
Penalties for delivery delays: JCT may deduct a penalty calculated on the delivered price of delayed goods using the current prime interest rate for each day of delay. Persistent delays may lead to contract termination.
Technical Specifications
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf (TENDER)
Scope: Supply and delivery of high-quality customised trophies, medals, plaques, and related award items for Joburg City Theatres' official events, ceremonies, competitions, recognition programmes, and stakeholder engagements.
Services: Custom branding, engraving, logo printing on ribbons and inserts, artwork proofs prior to production, accurate personalisation of names, titles, and event details.
Delivery requirements:
Deliver standard orders within 5–10 working days.
Deliver urgent orders within agreed turnaround times.
Notify the organisation immediately of any delays.
Delivery costs must be included in the bid price.
Items must be securely packaged; damaged or defective items must be replaced at no additional cost.
Quality requirements:
All items must be of high-quality finish, free from defects and scratches.
Must match approved samples and specifications.
Must maintain durability and professional presentation standards.
Team capability: Bidder must demonstrate availability of production personnel, branding/engraving specialists, delivery/logistics support, customer support personnel, and quality assurance processes.
The appointed service provider will supply on an as-and-when-required basis for the contract period of three years.
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf
Provide a detailed method statement outlining your approach to fulfilling the scope of work, including production process, quality control, and delivery logistics.
Ensure all categories in the tender document are addressed.
Experience & Qualifications
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf
Bidders must demonstrate company experience in manufacturing and supplying trophies and medals:
5+ years experience: 20 points.
4 years: 15 points.
3 years: 10 points.
2 years: 5 points.
Less than 2 years or no proof: 0 points.
Submit a company profile clearly indicating years of operation and similar service experience.
Provide reference letters (on client letterhead, signed, with contactable references) for similar work completed. More references yield higher scores.
An experienced account representative must be assigned to work with JCT's Supply Chain Management department.
Quality Management
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf
The bidder must demonstrate a team with quality assurance processes.
Key personnel required: Production staff, branding/engraving specialists, delivery/logistics support, and customer support personnel.
All supplied items must be of high-quality finish, free from defects, match approved samples, and maintain durability and professional presentation standards.
Pricing Schedule
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf
Bidders must fully complete the official pricing schedule (MBD3.1).
All prices must be in South African Rand, VAT inclusive, and firm for the contract duration.
Prices must include all costs: supply, transport, delivery, off-loading, labour, equipment, materials.
Delivery costs are the supplier's responsibility and must be included in the bid price.
The bid must remain valid for 120 days from the closing date.
Failure to provide complete price information invalidates the bid.
Financial Requirements
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf (TENDER)
All prices must be quoted in South African Rand and include VAT.
Prices must be firm for the entire duration of the contract; no price escalation claims will be considered.
Pricing must include all costs: supply, transport, delivery, off-loading, labour, equipment, materials, with no extra or additional charges to Joburg City Theatres.
Payment terms: Payment will be made within 30 days after submission of a valid invoice accompanied by a delivery note.
Bidders must provide proof of financial standing:
Current municipal rates and taxes invoice for business premises (not in arrears for more than 90 days) OR a certified lease agreement with utility bill statement (not in arrears for more than 90 days).
If operating from a residential address, an affidavit confirming this arrangement.
Municipal rates and taxes invoices for all directors (as per CIPC document) OR a certified copy of lease agreement and statement of accounts OR an affidavit certified by SAPS if business is conducted from a director’s premises (not in arrears for more than 90 days).
Current audited annual financial statements, or if not required to audit, current annual financial statements.
Bids must include a fully completed pricing schedule (MBD3.1). Failure to provide complete price information will invalidate the bid.
The bid must remain valid for 120 days from the closing date.
Compliance Requirements
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf (TENDER)
Mandatory registrations and certificates:
Valid Central Supplier Database (CSD) registration summary report (not older than 30 days).
Proof of entity registration (CIPC documentation) indicating date of registration and list of directors/members and share certificates.
Valid SARS Tax PIN and VAT registration certificate, or a rationale if not VAT registered.
Valid B-BBEE certificate (certified copy) or sworn affidavit on DTI template for EMEs/QSEs.
Letter of Good Standing from the Compensation Fund (COIDA) or a licensed compensation insurer. If no employees, a duly completed and commissioned affidavit.
Other compliance:
Certified copies of South African ID documents or valid passports for all directors/members/owners (copy with original stamp).
Compliance with the Occupational Health and Safety Act (Act 85 of 1993) and all relevant regulations; a suitable health and safety plan must be submitted.
Compliance with all labour laws relating to wages and employment conditions.
The bidder must have a local office within the Johannesburg Municipality.
The bid is subject to the Preferential Procurement Policy Framework Act (PPPFA) 2022 regulations.
Contract period: Three years, subject to annual review and budget availability.
Indemnity: The contractor uses JCT premises at their own risk and indemnifies JCT against all claims for loss, damage, injury, or death arising from their occupancy or work, except for wilful acts or gross negligence by JCT.
Assignment: The supplier cannot assign any part of the contract without JCT's prior written consent.
Penalties: Failure to deliver on time may result in financial penalties and/or contract termination.
Amendments: Contract terms can only be changed via written amendment signed by both parties.
Health & Safety
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf
The contractor must ensure compliance with the Occupational Health and Safety Act (Act 85 of 1993) and all its regulations.
A suitable health and safety plan appropriate for the contract must be submitted.
The contractor must comply with all labour laws governing wages and employment conditions.
Proof of registration with the Compensation Fund (COIDA) is mandatory before commencement of work.
Contractual Terms
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf
Contract period: Three years, subject to annual review and budget availability.
Indemnity: The contractor agrees to use JCT premises at their own risk and indemnifies JCT against all claims for loss, damage, injury, or death arising from their occupancy or work, except for wilful acts or gross negligence by JCT.
Compliance: The contractor must comply with the Occupational Health and Safety Act and all relevant regulations, and provide a suitable health and safety plan.
Workmen's Compensation: The contractor must provide proof of registration with the Compensation Fund (COIDA) and remain registered for the contract duration.
Assignment: The supplier cannot assign any part of the contract without JCT's prior written consent.
Penalties: Failure to deliver on time may result in financial penalties and/or contract termination.
Amendments: Contract terms can only be changed via written amendment signed by both parties.
Section
Source: BID 00395_26 Supply Delivery of Trophies and Medals_FINAL.pdf
The bid evaluation follows a three-stage process: Administrative compliance, Functionality, and Price/Preference points.
The contract award will be based on the highest score from the 80/20 preference point system (PPPFA 2022).
The appointed service provider will be engaged for a period of three years, subject to annual performance reviews and budget availability.
Bidders must have a local office within the Johannesburg Municipality.
Penalties for delivery delays: JCT may deduct a penalty calculated on the delivered price of delayed goods using the current prime interest rate for each day of delay.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
163 Civic Blvd, Braamfontein, Johannesburg, 2001, South Africa
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