Valuation services for portion 26 maroeloesfontein – dlrrd tender in limpopo

Closing date: 20 October 2026 at 23:00

Bid validity: 60 days from closing date

Technical enquiries:

• Contact: Phuti Morema
• Telephone: (014) 495 5133 / 079 893 7402
• Email: [email protected]

Bid-related enquiries:

• Contact: Tshegofatso Motiang
• Telephone: 015 495 1853
• Email: [email protected]

Submission:

• Method: email
• Submission email: [email protected]

Department address:

Provincial Share Service Centre: Limpopo

Private Bag 9552, Polokwane, 0700

70 Hans Van Rensburg, Polokwane

Returnable documents — all must be completed, signed and submitted with the quotation:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department. False declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points under the 80/20 system.
• SBD 7.2 (Contract Form – Rendering of Services): to be signed by the successful bidder.
• Authority to sign SBD on behalf of an entity (e.g. company resolution).
• Proof of tax compliance (TCS PIN or CSD number).
• B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs).
• Pricing schedule(s) and filled-in task directive/proposal.

Submission method: email only.

Submission email: [email protected]

Closing time: 20 October 2026 at 23:00

Disqualification risks:

• Bids received after the closing time and date will not be accepted.
• Bids not submitted on the official forms (re-typed) will be invalid.
• Failure to provide or comply with any required particulars may render the bid invalid.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.
• If the bidder is a sole agent or sole supplier, they must indicate their market price after discount to other clients, or if not possible, their percentage net profit before tax.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price points: calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price under consideration and Pmin is the price of the lowest acceptable tender.

Specific goals (maximum points):

• Historically Disadvantaged Individuals (HDI): 10 points
• Female ownership: 5 points
• Disability ownership: 2 points
• Youth ownership (not older than 35 on closing date): 3 points

Points for specific goals are calculated as percentage ownership equity × allocated points ÷ 100. Proof required for each goal claimed (e.g. ID copy and company registration for HDI/female/youth; certified doctor's letter for disability).

Failure to submit proof or complete the specific-goals table in full results in no points for specific goals. The department will verify claims against the Central Supplier Database and submitted documents.

Subcontracting: A tenderer will not be awarded HDI points if it intends subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or more equity-ownership points. A tenderer awarded a contract on HDI preference may not subcontract more than 25% of the value to a non-HDI or lower-qualifying enterprise.

Scope: Valuation services for Portion 26 of Maroeloesfontein 366 in Thabazimbi Local Municipality, for the Tarea and Sekgwatlhe families.

Property details:

• Title Deeds Number: T31006/2009PTA
• Property/Farm Size: 218.8420 HA
• Project File Number: 12/3/3-LP/4/B/10

Valuation requirements:

• The valuation report must guide and assist DLRRD in negotiations with the current seller/owner for the purchase of the property, part thereof, or shares in it.
• Improvements must be valued separately, explaining the valuation methods used.
• The valuer must report and attach value to the current use of the property, determining the CURRENT USE VALUE using audited financial statements provided by the owner.
• The property must be valued in line with S 12(a) of the PVA, including any loose and/or biological assets.
• Farm portions should be valued as separate farming units.

The valuation report must provide DLRRD with the required information to guide and assist in negotiations with the current seller/owner for the purchase of the property, part thereof, or shares in it. Improvements must be valued separately, explaining the valuation methods used. The valuer must report and attach value to the current use of the property, based on audited financial statements provided by the owner.

The goods/services supplied must conform to the standards mentioned in the bidding documents and specifications. The purchaser may inspect the supplier's records and have them audited. Pre-bidding testing is for the bidder's account. If inspections show non-compliance, the supplier bears the costs and may be required to replace rejected supplies.

Pricing schedule(s) must be completed and submitted with the bid. The bidder must ensure that prices and rates quoted cover all services specified in the bidding documents and all obligations. Any mistakes in prices, rates, or calculations are at the bidder's own risk.

Pricing: Bidders must quote prices that cover all services specified in the bidding documents. Any mistakes in prices, rates, or calculations are at the bidder's own risk.

Payment: The purchaser undertakes to make payment within 30 days after receipt of an invoice, in accordance with the contract terms.

Performance security: The successful bidder must furnish performance security within 30 days of notification of contract award, in the amount specified in the Special Conditions of Contract (SCC). The security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Tax compliance:

• Bidders must submit their unique SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if registered on the Central Supplier Database.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

State employment:

• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Foreign suppliers:

• Must complete the questionnaire in SBD 1 Part A regarding residency, branch, permanent establishment, source of income, and tax liability in South Africa.

General Conditions of Contract (GCC) apply and may not be amended. Special Conditions of Contract (SCC), if any, supplement the GCC; in case of conflict, SCC prevails.

Key GCC provisions:

• Performance security: within 30 days of contract award, in the amount specified in SCC.
• Payment: within 30 days after invoice submission.
• Prices: must not vary from quoted prices unless authorised in SCC.
• Contract amendments: only by written amendment signed by both parties.
• Assignment: supplier may not assign obligations without prior written consent.
• Subcontracts: supplier must notify purchaser in writing of all subcontracts.
• Delays: supplier liable for penalties for delay unless extension agreed.
• Termination for default, insolvency, force majeure, and settlement of disputes as per GCC clauses.
• Taxes and duties: as per GCC clause 32.
• National Industrial Participation Programme (NIPP) may apply.

If the bidder is a sole agent or sole supplier, they must indicate their market price after discount to other clients, or if not possible, their percentage net profit before tax, to decide whether the quoted price is fair and reasonable.

80/20 preference point system applies. Price 80 points, specific goals 20 points. Specific goals: HDI 10, female 5, disability 2, youth 3. Points for specific goals calculated as percentage ownership equity × allocated points ÷ 100. Failure to submit proof or complete the table results in no points for specific goals. Subcontracting more than 25% to a non-qualifying enterprise forfeits HDI points.