The provision of employees wellness services for a period of 36 months.

Closing date: 14 September 2026 at 11:00. Compulsory site inspection/briefing session: 20 August 2026 at 10:00 at the Function Room, Capricorn District Municipality, 41 Biccard Street, Polokwane. Bids remain valid for 90 days from closing date.

Technical enquiries: Miss Shilubane Priscilla, email [email protected], phone 015 294 1087. Supply chain enquiries: Mr Kwena Mashiane (email [email protected]) and Ms Violet Masemola (email [email protected]), phone 015 294 1212/1039. Submission address: Capricorn District Municipality, 41 Biccard Street, Polokwane.

Bids must be deposited in the bid box at Capricorn District Municipality, 41 Biccard Street, Polokwane, not later than 11:00 on 14 September 2026. Bid box is open 24/7. The completed bid document, fully priced and signed, must be sealed in an envelope marked with the bid number (COR-HR01/2026/2027) and description. The bid document must be properly stapled and banded; failure leads to automatic disqualification. Bids received after the closing time will not be considered. Bids must be submitted on the official forms (not re-typed). Each page of the bid must be initialed. The document must be completed in black ink. Alterations must be signed. Bidders must ensure delivery timeously to the correct address. Returnable forms include: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preferential Procurement Form), MBD 7.2 (Contract Form - Rendering Services), MBD 8 (Declaration of Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination), and Authority for Signatory/Board Resolution. Also required: valid CSD number, TCS PIN or certificate (or CSD number if TCS unavailable), proof of municipal rates and taxes or letter from tribal authority or valid lease agreement for company and all directors (if JV, for both), certified ID copies of all directors/members/shareholders, proof of company registration on CSD, and JV agreement if applicable. Bids will remain valid for 90 days after closing.

The Municipality will adjudicate bids using the 80/20 preference point system (price and specific goals). Functionality is considered. Evaluation is in two stages: responsiveness and then evaluation. Responsiveness criteria include: bid properly received in sealed envelope with correct description and bid number, deposited in bid box on or before closing, valid CSD number, bid forms completed in full and each page initialed, JV agreement if applicable, proof of municipal rates/taxes, compliance with technical specifications, financial ability to execute contract, experience with similar work (track record of similar scope and size), and adherence to pricing instructions. Bids must comply with the Preferential Procurement Policy Framework Act and regulations. The Municipality does not bind itself to accept the lowest or any bid. Bidders must have financial ability and experience. Bidders must be registered in the relevant professional body (if applicable). The contract will be awarded based on price and specific goals.

Provision of employee wellness services for a period of 36 months. The scope includes the delivery of wellness services to employees of Capricorn District Municipality. Specific services, deliverables, and performance standards are not detailed in the tender document; bidders are to refer to the bid specifications and technical requirements. The contract is for services, not goods. The successful bidder will be required to sign a contract form (MBD 7.2) or a service level agreement.

Bidders must demonstrate experience with similar work – a track record of a project of similar scope and size. The bidder must have financial ability to execute the contract. Bidders must be registered in the relevant professional body (if applicable). All pages of the bid must be initialed. The bid must be completed in black ink.

The total bid amount (combined rates) must be stated on the bid form. The pricing schedule is part of the bid document. Bidders must adhere to pricing instructions. The contract price is fixed for the duration unless variation orders are authorised. Payment will be made within 30 days of invoice. The bidder must sign the pricing schedule.

Pricing format: Total bid amount (combined rates). Bidders must provide a total bid price on the pricing schedule. The bid price must remain fixed for the contract duration; no price adjustments unless authorised. Payment will be made in Rand, within 30 days after submission of a valid invoice and delivery note. Performance security: The successful bidder must furnish a performance security within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's cheque, as per the Special Conditions of Contract (amount not specified in the document). No specific financial capacity threshold is stated, but bidders must demonstrate financial ability to execute the contract.

Mandatory registrations: Central Supplier Database (CSD) registration and valid CSD number. Tax compliance: Submit SARS Tax Compliance Status (TCS) PIN or certificate, or CSD number if TCS unavailable. For joint ventures, each party must submit separate TCS/CSD. B-BBEE: MBD 6.1 (Preferential Procurement Form) must be completed to claim preference points. Bidders must not be in the service of the state, nor have directors/managers/shareholders in the service of the state. Bidders must not be listed on the Register of Bid Defaulters or National Treasury's restricted database. Municipal rates and taxes for the company and all directors must not be in arrears for more than three months. Proof of payment or letter from tribal authority/lease must be attached. CIDB registration is required only for construction work; not applicable here. Professional body registration: Bidders must be registered in the relevant professional body (e.g., HPCSA for wellness services) – this is a requirement for consideration. Local content: Not specified. Returnable forms: MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 8 (Declaration of Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination), and Authority for Signatory/Board Resolution.

Additional evaluation criteria: The bidder must not have attempted to influence the evaluation process. Bids that are not compliant with the conditions will be rejected. The 80/20 preference point system applies. In the event of a cancelled bid, the correct preference point system must be applied. The Municipality reserves the right to accept all, some, or none of the bids.