Road surfacing supply and application for matla/kriel road rehabilitation (12-Month contract)

Must score minimum 75% on functionality criteria. Must provide minimum 3 letters of appointment/contracts for similar work (>R5M) within last 6 years. Must submit all required technical documents including mix design, calibration certificates, and method statement. Must demonstrate equipment ownership/availability.

Scope: Supply, delivery and application of Road Surfacing for the Matla/Kriel Road rehabilitation.

• The tender requires a Surfacing Subcontractor.
• Key deliverables and evidence required:
• Proven experience on similar scope: Letters of appointment/contracts/purchase orders for work valued over R5 million.
• Plant and Equipment: Ownership or lease agreements for a Binder Distributor, Asphalt Paver, and Asphalt Trucks.
• Technical Documentation: An asphalt mix design from a SANAS-approved lab, a valid Binder Distributor calibration certificate, and a comprehensive technical method statement.
• Human Resources: A company organogram including a Surfacing Supervisor and the Supervisor's CV with proof of employment.

A comprehensive technical Method Statement detailing how the work will be performed must be submitted as part of the functionality evaluation.

Evidence of equipment ownership or leasing intent is required for functionality evaluation:

• Proof of Binder Distributor ownership or a lease agreement/letter of intent.
• Proof of Asphalt Paver ownership or a lease agreement/letter of intent.

• Supply, deliver, and spray prime coat, prepare base layer, and place 35mm continuously graded bituminous concrete on the Matla-Kriel Road over 12 months.

• Submit quarterly SDL&I compliance reports using the SDL&I Data Collection Template.
• ERI will review reports within 30 days and notify you in writing if obligations are not met.
• If notified, you must implement corrective measures within 7 days, or the SDL&I penalty clause applies.
• A penalty of 2.5% of the invoiced amount (excluding VAT) per quarter applies for failure to meet SDL&I obligations.
• Complete and return the SDL&I implementation schedule to the SDL&I representative for acceptance before contract award.

Must commit to transformation targets; must submit B-BBEE improvement plan; must comply with local content and skills development requirements; must demonstrate job creation/retention capability; must accept SDL&I monitoring and penalty clauses.

• Supply, deliver, and apply prime coat.
• Prepare the base layer.
• Place 35mm continuously graded bituminous concrete on the Matla-Kriel Road.
• The contract duration is 12 months.

• Commit to Transformation, including a B-BBEE Improvement or Retention Plan, Skills Development, Job Creation, and Socio-Economic Development.
• The SDL&I Matrix includes Local Content to South Africa (50% weight) and Skills Development (50% weight).
• Submit a B-BBEE Improvement Plan as an essential bid document.
• If your B-BBEE status is Level 5 to Level 8 or non-compliant, you must achieve Level 4 by the end of the first contract year and improve by at least one level each subsequent year.
• Provide a twelve-month bursary valued at R80,000 per ERI-assigned beneficiary at a South African university for every R4.8 million invoiced.
• Indicate the number of jobs to be created and retained directly from this contract.
• At least 50% of semi-skilled and 100% of unskilled labour must be sourced from the local municipality.
• Spend 1% of the contract amount on Corporate Social Investment initiatives for relevant communities.

• Spend 1% of the contract amount on Corporate Social Investment initiatives for relevant communities.
• The amount will be ceded to a designated ERI account for transfer to the identified initiatives.

• The SDL&I Matrix is not an evaluation criterion, but the successful supplier must submit proposals to be eligible for award under the Preferential Procurement Policy Framework Act (PPPFA).
• Points are allocated using a preference point system based on your B-BBEE scorecard.
• You must submit a B-BBEE improvement plan with your bid.

• Submit the completed Supplier Declaration of Interest form as a returnable document with your tender.
• Ensure the declaration is signed by an authorised signatory with full name, capacity, and company registration details.
• False declarations may result in Eskom taking action against the supplier or the signatory personally.

• The Supplier Declaration of Interest form is a required returnable document for your tender submission.

While this specific document does not state technical or financial pre-qualification criteria, it establishes a critical compliance condition: The supplier must truthfully declare the absence of conflicts of interest as defined (e.g., no undisclosed employment of Eskom staff, no close familial/associate ties to involved Eskom personnel, no recent business courtesies). Failure to submit a complete and truthful declaration, or the existence of an undisclosed conflict, would likely render the bid non-compliant or ineligible for award.

• Complete and submit the Eskom Supplier Declaration of Interest form.
• Declare any conflicts of interest, including:
• Whether any person with an interest in the supplier is employed by or serves as a director at Eskom.
• Any close family or associate relationships with Eskom employees/directors involved in the procurement.
• Any awareness of such relationships between the supplier's representatives and Eskom personnel.
• Any business courtesies given to or received from Eskom employees/directors in the last 12 months.
• If acting as a consultant, declare details of other services currently rendered to Eskom entities.

• Tender closing: 30 June 2026 at 10h00.
• Tender validity period: 120 days from closing date.
• Clarification deadline: All enquiries must be directed to [email protected] at least 10 working days before closing date.
• No site visit or clarification meeting will be held.

• Eskom Representative: Elise Posthumus.
• Email for all queries and clarifications: [email protected].
• No queries to be addressed to any other Eskom official.

• Submit electronically via Eskom E-tendering site only: https://etendering.eskom.co.za
• Closing date: 30 June 2026 at 10h00. Late submissions will not be accepted.
• Upload documents in PDF format only. Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• Do not submit zip/condensed files or hard copies.
• Ensure submission status is marked as complete.
• Mandatory returnables (disqualifiable if missing or incomplete at closing): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer’s Particulars (C), Integrity Declaration Form (D), CPA for local/foreign goods (E/F if applicable), SBD 6.2 for local content (G1-G4 if applicable), SBD 1 (H), SBD 4 (J), E-tendering Help Manual acknowledgement (K), NEC Contract (M) fully completed, Pricing Schedule (BOQ) fully priced in PDF and Excel.
• Non-disqualifiable returnables (if missing, you have 5 working days to submit after request): SBD 6.1 Preference Points Claim Form (I).
• For joint ventures: submit letter of intent/JV agreement confirming joint and several liability, single designated bank account, and profit-sharing ratios.
• Ensure tender is uploaded under correct folders: Technical, Commercial, Financial, SHEQ, and Other.

Tenderer must be registered on CSD and tax compliant; have CIDB grading 6SB or higher (or obtain within 21 working days post-submission); not be on any sanctions list, Eskom/National Treasury restriction lists, or tender defaulters list; must not subcontract 100% of the work; joint ventures must provide agreement with joint and several liability; and must not have conflicts of interest.

• Scope: Supply, delivery and application of road surfacing for Matla/Kriel Road rehabilitation over 12 months.
• Technical functionality criteria detailed in Annexure P (see evaluation criteria).
• Quality specifications required: Form A - Cat 2, QM 58, method statement template, CQP Template.
• Environmental requirements: Approved Environmental Management Plan (EMP) detailing pollution prevention, rehabilitation, spill response management, and overall compliance.
• Method statement: Comprehensive technical method statement detailing work execution is mandatory for functionality scoring.
• Human resource: Company organogram must include a Surfacing Supervisor; CV proving >5 years’ experience and current employment required.

• Method statement: Comprehensive technical method statement detailing work execution is required for functionality scoring (10 points).
• Human resource: Submit company organogram including Surfacing Supervisor (5 points) and CV of Supervisor with >5 years’ experience plus proof of employment (5 points).
• Failure to meet 75% overall functionality threshold results in disqualification from further evaluation.

• Pricing Schedule/BOQ (Annexure N) must be completed in full for all items and submitted in PDF and Excel format.
• Upload under correct folders in e-tender submission.
• Conditional discounts not considered in evaluation but applied at payment.

• Pricing: Submit fully priced Pricing Schedule/BOQ (Annexure N) in PDF and Excel format.
• Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice. For contracts above R50 million, payment within 60 days.
• Performance security: If required, details will be provided after tender closing. Tenderer must pre-select at least two Eskom-approved financial institutions.
• Financial capacity: Tenderers must provide two most recent years of audited or independently reviewed Annual Financial Statements. For JVs/SPVs, each participant’s statements required. Start-ups (<12 months) need independently reviewed statements.
• Additional: Copies of ITA34C for current and previous years of assessment (for non-audited SA entities).

• Mandatory for all tenderers: Valid CSD registration number/report and tax compliance.
• CIDB registration: Minimum grading 6SB required at tender closing or within 21 working days if agreed with Employer. For JVs, each member must be CIDB registered; lead partner must have 6SB or one level below.
• B-BBEE: Submit proof of B-BBEE status level (certificate, sworn affidavit, or as per Codes).
• Safety (COIDA): South African tenderers must provide original Certificate of Good Standing or proof of application from Compensation Fund/licensed insurer.
• Additional safety documents: Health and Safety plan/OHS manual, H&S costing, baseline OHS risk assessment, valid letter of good standing/equivalent, signed OHS policy, proof of OHS competency.
• Local content: If designated materials are included, complete SBD 6.2 and Annexures G1-G4 for local production and content declaration.
• Integrity: Complete Integrity Declaration Form (Annexure D) and download Supplier Integrity Pact from Eskom website.
• Eligibility restrictions: Tenderer must not be from a sanctioned country, under restriction to do business with Eskom/SOC, on National Treasury restriction list, Tender Defaulters list, or subcontract 100% of scope.

• Safety compliance: South African tenderers must submit original Certificate of Good Standing (COIDA) or proof of application from Compensation Fund/licensed insurer.
• Required safety documents: Health and Safety plan/OHS manual, H&S costing, baseline OHS risk assessment, valid letter of good standing/equivalent, signed OHS policy, proof of OHS competency.
• Upload under SHEQ folder in e-tender submission.

• Environmental requirements: Approved Environmental Management Plan (EMP) detailing measures for pollution prevention, rehabilitation, spill response management, and overall environmental compliance.
• Submit as part of tender documents.

• Contract conditions: NEC3 Term Service Contract, Main Option A (Priced contract with price list).
• Dispute resolution: W1 procedure applies.
• Secondary options: X2 (Changes in law), X17 (Low service damages), X18 (Limitation of liability).
• Eskom Z clauses Z1 to Z15 always apply.
• Payment terms: For contracts ≤ R50 million (incl. VAT), payment within 30 days of undisputed invoice; >R50 million, within 60 days.
• Eligibility: Tenderer must not have nationality of a sanctioned country; applies to subcontractors/suppliers too.
• Joint ventures: Must be registered with CIDB; lead partner grading 6SB or one level below; combined grading must meet requirement.
• Subcontracting with subsidiaries must be declared; fronting is prohibited.
• Performance bond: If required, tenderer to pre-select two Eskom-approved financial institutions.

Project Description:

• Eskom Rotek Industries (ERI) Construction Services is rehabilitating the Matla–Kriel Road, a critical route for coal trucks from Matla Mine to Kriel Power Station.
• Scope: Supply, delivery, and application of road surfacing.
• Surfacing type: Bituminous concrete (asphalt).
• Work includes: Prime coat, tack coat, and a 35mm asphalt layer.
• Purpose: To provide a coal transportation route to Kriel Power Station.
• The document outlines technical requirements, quality management, and applicable standards for the road rehabilitation project.

• Contract starting date: 01 August 2026.
• Contract completion date: 31 July 2027.
• Service period: 12 months.
• No tender closing date, briefing, or site visit dates are stated in this contract document.

• Employer/Service Manager: Renias Murawo.
• Email: [email protected].
• Telephone: 011 621 3000.
• Address: Rosherville, Johannesburg, 2022.
• Employer registered address: Eskom Rotek Industries SOC Ltd, 3 Lower Germiston Road, Rosherville, Cleveland, 2022.

• This is a contract document (NEC3 Term Service Contract) for a tender that has likely closed. It contains the standard Form of Offer and Acceptance, but no specific submission instructions for bidders.
• The document states the tenderer's offer is made by signing the Offer part of the Form of Offer and Acceptance.
• The Employer accepts by signing the Acceptance part and returning a copy to the tenderer.
• No details on submission address, deadline, or required returnable documents are provided in this contract draft.

Scope of Work:

• Supply, delivery, and application of road surfacing for the Matla/Kriel Road rehabilitation.
• Specific tasks:
• Supply, delivery and spraying of prime coat (MC30 cut-back bitumen @ 1.0 l/m²).
• Supply, delivery and spraying of tack coat (30% stable grade emulsion @ 0.75 l/m²).
• Supply, delivery and placing of a 35mm thick continuously graded asphalt medium grade surfacing layer.
• Quality Inspection and Testing.
• Hand-over of the complete works.
• Applicable standards and references include:
• COLTO Standard Specifications.
• Eskom Engineering Quality Manual (240-53665024).
• Iso 9001.
• ERI SHE Specification.
• Occupational Health and Safety Act and Regulations.
• Eskom Life Saving Rules (240-62196227).
• Technical Recommendations for Highways (TRH1, TRH3, TRH7, TRH8, TRH21).
• Manual 39: Laboratory Testing Protocols for Binders and Asphalt.

Quality Management Requirements:

• The Supplier/Contractor must ensure supply and quality of works meet relevant standards.
• Must ensure timely delivery and execution of works.
• Must conform with Employer's requirements.
• Eskom Rotek Industries responsibilities include:
• Ensuring supplier has relevant standard specifications.
• Verifying delivery vehicles meet regulatory and site requirements.
• Ensuring equipment is operated by qualified personnel.
• Site Supervisor/Quality Controller responsibilities include:
• Verifying all deliveries and maintaining accurate records.
• Ensuring equipment is operated within designated parameters by competent personnel.
• Ensuring delivery documentation specifies quantity and bituminous binder type.
• Applicable standards and references:
• Engineering Quality Manual (240-53665024).
• Iso 9001.
• ERI SHE Specification.
• COLTO Standard Specifications.
• Technical Recommendations for Highways (TRH series).
• Manual 39: Laboratory Testing Protocols.

Pricing Schedule (Bill of Quantities):

• The Price List is in Part C2.2.
• Example items from the Bill of Quantities:
• Prime coat: MC-30 cut-back bitumen @ 1 l/m² (Qty: 73,410 litres).
• Extra for applying prime in hand-held equipment areas (Qty: 500 litres).
• Asphalt surfacing (35mm thick) (Qty: 71,445 m²).
• Tack coat of 30% stable-grade emulsion @ 0.75 l/m² (Qty: 53,890 litres).
• Trial sections for 35mm surfacing (Qty: 740 m²).
• Placing and compacting asphalt in restricted areas (Qty: 500 m²).
• Extra for applying tack coat in restricted areas (Qty: 500 litres).
• Contractor's establishment items include fixed obligations, time-related obligations, SHEQ, Safety File, Induction, and Safety.
• Pricing is based on lump sums or quantities multiplied by rates.
• The 'tendered total of the Prices' is R 0.00 in the draft, to be completed by the bidder.

Pricing and Payment:

• Contract uses NEC3 Term Service Contract Option A: Priced contract with price list.
• Prices are based on a Bill of Quantities (Price List) provided in Part C2.2.
• The 'tendered total of the Prices' is to be completed by the bidder.
• Payment terms:
• Assessment interval: Between the 20th and 25th day of each month.
• Currency: South African Rand (ZAR).
• Payment period: 30 days from the issue of the invoice.
• Interest rate: The publicly quoted prime rate of interest charged by Standard Bank of South Africa.
• Contractor must submit a tax invoice within one week of receiving a payment certificate.
• The Employer's VAT number (4330196330) must be included on each invoice.

General Compliance:

• The contract is governed by the law of the Republic of South Africa.
• The language of the contract is English.

B-BBEE Requirements:

• The Contractor must notify the Employer within 7 days of any change in its B-BBEE status.
• An updated B-BBEE verification certificate and supporting documents must be submitted to the Service Manager within 30 days of the change.
• A decrease in B-BBEE status may lead to contract re-negotiation or termination.
• Failure to notify may constitute grounds for termination.

Insurance Requirements:

• The Contractor must provide insurances as stated for 'Format TSC3' available on the Eskom website (http://www.eskom.co.za/live/content.php?itemID=9248).
• Minimum insurance includes cover for deductibles in the Employer's insurance policies.
• Minimum limit of indemnity for employee injury/death: As prescribed by the Compensation for Occupational Injuries and Diseases Act, plus common law liability with a limit of not less than R 500,000.

Health, Safety, and Environment:

• Contractor must comply with all applicable health, safety, and environmental laws, including the Construction Regulations 2014.
• Contractor may be appointed as the 'Principal Contractor'.
• Specific asbestos management procedures are detailed (clause Z15).

Other Registrations:

• The tenderer's CIDB registration number is required in the Form of Offer (field provided).

Health and Safety Requirements:

• The Contractor undertakes to take all reasonable precautions for health and safety.
• The Employer may appoint the Contractor as the 'Principal Contractor' under the Construction Regulations 2014.
• The Contractor warrants that the Prices include enough for proper compliance with Construction Regulations and all applicable health & safety laws.
• The Contractor must comply with Construction Regulations, health & safety laws, and rules/procedures in the contract.
• Specific asbestos management procedures (clause Z15):
• Employer ensures ambient air conforms to asbestos regulations (OEL: 0.2 fibres/ml as 4-hour TWA).
• Contractor may perform parallel measurements at own expense.
• If asbestos is identified, a risk assessment is conducted and control measures implemented.
• Contractor's personnel may stop work and leave contaminated area until declared safe.
• Removal and disposal of asbestos must be done by a registered asbestos contractor instructed by the Employer.
• References: Occupational Health and Safety Act and Regulations, Eskom Life Saving Rules (240-62196227).

Environmental Requirements:

• The Contractor must comply with all applicable environmental laws, regulations, and contract rules/procedures.
• Must ensure subcontractors, employees, and others under its direction also comply.
• Additional Employer's risks include environmental legal contraventions and non-compliance with legal/statutory requirements.
• Specific environmental risks listed: Ash dust from existing ash dump, availability of construction materials, animals around power station, access constraints.

Contract Terms & Conditions:

• Contract Type: NEC3 Term Service Contract (TSC3) April 2013.
• Core Clauses: Option A (Priced contract with price list).
• Dispute Resolution: Option W1.
• Secondary Options: X2 (Changes in the law), X17 (Low performance damages), X18 (Limitation of liability).
• Additional Conditions: Z1 to Z15 always apply.

Key Contractual Data:

• Starting Date: 01 August 2026.
• Completion Date: 31 July 2027.
• Service Period: 12 months.
• Period for reply to communications: 5 working days.
• Contractor to submit first plan for acceptance within 7 days of contract date.
• No access to site granted until Service Manager accepts proposed Subcontractor.
• Assessment interval for payment: Between 20th and 25th day of each month.
• Payment period: 30 days from invoice issue.
• Default notification period: 4 weeks.
• Low performance damages apply as per clause X17.1.
• Contractor's liability for indirect/consequential loss limited to 10% of contract value.
• Additional conditions cover: cession/assignment, B-BBEE status change, ethics, confidentiality, health & safety, environmental compliance, insurance, nuclear liability, and asbestos management.

• Quality Inspection and Testing: R1,250.00 per day (listed as a low performance damage amount).

The tender requires the supply, delivery, and application of road surfacing materials for the rehabilitation of Matla/Kriel Road over a 12-month period. The scope includes all activities related to road surfacing, with strict adherence to Eskom's quality, health, safety, and environmental standards. Suppliers must align their processes with Eskom’s Supplier Quality Management Specification (240-105658000) and ISO 9001.

Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management: Specification 240-105658000/QM 58 and ISO 9001 Standard). Submit it with all other returnable documents as listed in the List of Tender Returnables (240-12248652).

Suppliers must have a developed, implemented, and maintained Quality Management System (QMS) compliant with ISO 9001 (Category 2). They must demonstrate competency, resources, and capacity for the 12-month project. Compliance with all Eskom and statutory health, safety, and environmental regulations is mandatory. Sub-supplier management processes must be defined. Submission of all required returnable documents by the closing date is essential for evaluation.

Scope: Supply, delivery, and application of road surfacing for Matla/Kriel Road rehabilitation over 12 months. Technical requirements include: compliance with Eskom Supplier Quality Management Specification (240-105658000), ISO 9001 QMS standards, development of Contract Quality Plans (CQP) and Quality Control Plans (QCP/ITP), management of special processes (e.g., welding, NDT), preservation of materials, and adherence to SHEQ policies. Suppliers must ensure all activities are documented, inspected, and meet acceptance criteria.

Mandatory compliance with: ISO 9001 Quality Management System certification (unless excluded per tender category), Eskom Supplier Quality Management Specification (240-105658000), Occupational Health and Safety Act, Compensation for Occupational Diseases and Illnesses Act, Eskom Contractor Health and Safety Requirements (32-136), and PPPFA. Suppliers must submit Form A, valid ISO 9001 certificate (if applicable), OHS policy, H&S plan, baseline risk assessment, and proof of OHS competency. B-BBEE minimum Level 1 required.

Suppliers are evaluated based on their ability to meet Eskom’s quality criteria, including: compliance with ISO 9001, submission of required quality documentation (CQP, QCP, ITP), audit readiness, nonconformity management, and sub-supplier oversight. Evaluation also considers adherence to SHEQ policies, risk management, and continuous improvement processes. Suppliers must demonstrate a robust QMS and capability to deliver consistent quality.

Description:

• This document outlines criminal background check requirements for contractors accessing Eskom National Key Points.
• Aims to standardize screening within Generation and stipulate requirements in procurement processes.
• Relevant legislation includes Minimum Information Security Standards (MISS), National Key Point Act, National Strategic Intelligence Act, and Protection of Critical Infrastructure Protection Act.

Closing Date: 1 March 2024.

Briefing Session: Date 1 March 2024.

Briefing:

• Brief stakeholders on criminal record screening requirements during tender site clarification meetings.
• Brief all management teams, Joint Planning Committee (JPC), and other key stakeholders on implementation of contractor screening process.

Phone: 011 800 5228.

Returnable Documents:

• Contractors must submit proof of verification records (security clearance) from SAPS or an accredited supplier linked to SAPS AFIS system, not older than thirty (30) days.
• Documents must be submitted to Security for verification before site access is granted.
• Only individuals with clear criminal records will be considered.
• Contractors must submit SAPS Clearance Certificate along with a copy of the employee's Identity Document or Passport to the site Security Manager.

Returnable Documents:

• Proof of verification records (security clearance) from SAPS or accredited supplier linked to SAPS AFIS system, not older than 30 days.
• SAPS Clearance Certificate along with copy of employee's Identity Document or Passport.

1. The bidding company and all personnel (including subcontractors) must be able to obtain a clear criminal record certificate. 2. Personnel with only National Road Traffic Act convictions or admission fines are eligible. 3. Personnel must pass an individual risk assessment (Risk Rating ≤ Level III) conducted by Eskom Security. 4. The company must comply with all stipulated security measures for the work scope.

This tender involves security screening requirements for contractors accessing Eskom power stations designated as National Key Points.

• Eskom must comply with Minimum Information Security Standards (MISS), National Key Point Act, National Strategic Intelligence Act, and Protection of Critical Infrastructure Protection Act.
• A criminal background check is required for all contractor employees before site access is granted.
• The extent of access to sensitive information or critical plant areas is determined by the Scope of Work.
• Generation Procurement managers must ensure criminal check requirements are included in tender documents and brief stakeholders during clarification meetings.
• A termination clause applies if the contractor fails to comply with criminal record check requirements.
• Security screening clause: Acceptance is conditional on providing clear criminal records not older than 30 days from a reputable screening company for both management and employees, and applies to subcontractors.
• Exemption: Contractors previously guilty of offences under the National Road Traffic Act or who paid admission fines are allowed site access.
• Project Managers must ensure contractors complete criminal clearance verifications via SAPS CRC or accredited supplier and provide proof before access.
• Risk & Security Managers require contractors to submit verification documents, verify authenticity, conduct risk analysis, and repeat checks every 12 months for low-risk employees or 6 months for medium to high-risk employees.

Compliance Requirements:

• Contractors must provide clear criminal records not older than 30 days from a reputable screening company.
• Applies to both management and employees, and extends to subcontractors.
• Must comply with Minimum Information Security Standards (MISS), National Key Point Act, National Strategic Intelligence Act, and Protection of Critical Infrastructure Protection Act.
• Exemption for offences under the National Road Traffic Act or paid admission fines.
• Criminal clearance verifications must be done via SAPS Criminal Record Centre (CRC) or accredited supplier linked to SAPS AFIS system.
• Risk analysis of employee profiles required; risk rating above level III deemed unsuitable.
• Screening process repeated every 12 months for low-risk employees (Risk Rating 5, 4) and every 6 months for medium to high-risk employees (Risk Rating 3).

Health and Safety:

• Ensure optimal safety and security of people and assets.

Contractual Terms:

• A termination clause applies if the awarded contractor fails to comply with criminal record check requirements or if critical staff fail screening.
• Security screening clause: Acceptance of tender is conditional on providing clear criminal records not older than 30 days for management and employees, and implementing required security measures.
• Same provisions apply to subcontractors.

Requirements:

• Comply with Minimum Information Security Standards (MISS), National Key Point Act, and National Strategic Intelligence Act.
• Criminal clearance verifications must be completed via SAPS Criminal Record Centre (CRC) or accredited supplier linked to SAPS AFIS system.
• Exemption for offences under the National Road Traffic Act or paid admission fines.
• Employee risk analysis required; risk rating above level III deemed unsuitable.
• Screening repeated every 12 months for low-risk employees and 6 months for medium to high-risk employees.

• Closing Date: Refer to Tender Data for the deadline for tender submission. All times are South African Standard Time (SAST), determined by Telkom time signal.
• Site Visit/Clarification Meeting: If cited as compulsory in the Tender Data, attendance is mandatory. Failure to attend results in disqualification. Details (date, time, venue) are stated in the Tender Data.
• Clarification Deadline: Requests for clarification must be notified to the Eskom Representative earlier than the closing time for clarification of queries.
• Tender Validity: Tenders must be held valid for acceptance by Eskom within the validity period after the submission deadline. Eskom may request an extension.
• Addenda: Eskom may issue addenda; tenderers should check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updates and possible deadline extensions.

• Clarification: Request clarification of enquiry documents by notifying Eskom Representative earlier than the closing time for clarification of queries.

• Primary Contact: All communications must be in writing to/from the Eskom Representative only.
• Fraud Reporting: Anonymously report fraud or corruption at 0800 11 2722 or [email protected].
• Submission Address/Details: The specific address, tender box, facsimile number, or email for submission is stated in the Tender Data.
• General Enquiries: Clarifications should be directed to the Eskom Representative as per instructions in the tender documents.

• Submit a complete original tender plus one (1) complete hard copy. Failure to provide the hard copy will result in disqualification.
• Ensure Eskom receives the tender at the address, tender box, facsimile number, or email address specified in the Tender Data by the deadline. Proof of posting or courier is not accepted as proof of delivery.
• Tenders must be submitted in English, completed in ink (not pencil).
• Seal the original and copies as separate packages marked "ORIGINAL" and "COPY". Each package must state the Eskom address, Invitation to Tender number, and tenderer's name and contact address.
• Seal all packages together in an outer package marked "CONFIDENTIAL", stating only the Eskom address and Invitation to Tender number.
• Return all mandatory tender returnables by the submission deadline. Mandatory documents required at submission cannot be submitted after the deadline.
• If acting as an agent, submit an authenticated copy of authority to act as an agent.
• Tenders received after the deadline will be considered late and will not be accepted.
• Eskom employees are not permitted to deposit tenders on behalf of a tenderer.
• Tenderers are not permitted to sub-contract 100% of the SOW; such tenders will be deemed ineligible and disqualified.

Tender closing time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard copy of the original tender at the address and in the tender box or facsimile number or e-mail address specified in the Tender Data by no later than the deadline for tender submission. Proof of posting or of courier delivery will not be taken by or by e-mail, unless stated otherwise in the Tender Data. 2.3 Any reference to time will mean South African Standard Time (SAST), i.e. GMT+2 hours. The closing time will be determined by using the Telkom time signal as available over the telephone. This time will be strictly adhered to. 2.4 Accept that if Eskom extends the deadline for tender submission for any reason, the requirements of these Standard Conditions of Tender apply equally to the extended deadline. Tenderers are required to visit the Eskom Tender Bulletin and NT e-Tender Portal changes in either the deadline for submission or any other amendments relating to the Invitation to tender, 2.5 Any tenders not in the tender box or received by Eskom as stipulated in the Tender be accepted. Accept that Eskom will not assume any responsibility for the misplacement or premature opening of the tender if the outer package is not sealed and the address and references are marked incorrectly. postal system or any delays in transit of tenders or for tenders delivered to a location other than the tender box at the tender office stated in the Tender Data. responsibility for difficulties in transmission caused by line or equipment faults. for tender submission will be considered late. The time print on both the sending and receiving facsimile machines will be disregarded, as the Telkom time signal as available over the telephone determines the closing time, by which the completed tender must be received.

Tenderers must meet eligibility criteria in the Tender Data, not be restricted from doing business with Eskom/state-owned companies, and attend compulsory site visits/clarification meetings. CIDB registration (or proof of application) is mandatory for applicable works. Tenderers must provide proof of SHEQ systems and comply with B-BBEE, PPPFA, and other legislative requirements. Financial institutions for performance security must be proposed.

• Scope: The tender must clearly state if it is for the whole or part of the works, services, or supply identified in the specification and/or works information provided by Eskom.
• Documentation Check: On receipt of enquiry documents, check for discrepancies or omissions and notify the Eskom representative.
• Testing Costs: Eskom will not compensate for costs incurred in preparation, submission, or any testing necessary to demonstrate compliance with evaluation criteria.

• Cost Responsibility: Eskom will not compensate for costs incurred in tender preparation, submission, negotiation, or testing to demonstrate compliance.
• Document Check: Check enquiry documents on receipt for discrepancies/omissions and notify Eskom representative. Complete and submit the Acknowledgement Form.

• Insurance: Eskom’s insurance may not provide full cover; seek qualified advice.
• Pricing Inclusion: Include all duties, taxes (VAT), levies payable, applicable 14 days before submission deadline.
• Fixed Prices: Rates and prices fixed for contract duration unless adjustment provided.
• Currency: State in ZAR unless otherwise instructed; submit per stipulated exchange rate and base date.
• Alterations: Only allowed per Eskom instructions or to correct own errors; initial all alterations; no correction fluid/tape.
• Alternative Tenders: Submit only if permitted and with main tender, based on Tender Data criteria.
• Clarification Post-Submission: May be required during evaluation but cannot change prices/substance except for arithmetical error correction.
• Arithmetical Errors: Checked in responsive tenders; amounts in words govern. Eskom notifies tenderers of errors for confirmation/correction.
• Price Correction: If error in line-item total from unit rate × quantity, line-item total governs and rate corrected. If gross decimal misplacement in unit rate, line-item total governs and unit rate corrected. If error in total prices, total governs and tenderer revises item prices/rates to achieve tendered total.

• Pricing Inclusion: Rates, prices, and tendered total must include all duties, taxes (including VAT), and other levies payable by the successful tenderer, applicable 14 days prior to the tender submission deadline.
• Fixed Prices: Provide rates and prices fixed for the contract duration, not subject to adjustment unless provided for in the Enquiry.
• Currency: State rates and prices in South African Rand unless instructed otherwise. Payment in other currencies may be provided for in the conditions of contract.
• Exchange Rate: Submit prices according to the exchange rate and base date stipulated in the Invitation to Tender.
• Alterations: Do not make alterations or additions to tender documents except to comply with Eskom instructions or correct own errors. All alterations must be initialed by all signatories; no correction fluid/tape.
• Alternative Tenders: Submit only if permitted and a main tender is also submitted, based on criteria stated in the Tender Data.
• Clarification Post-Submission: May be required during evaluation, including breakdown of rates/prices, but cannot change prices or substance, except to correct arithmetical errors.
• Insurance: Eskom's insurance may not provide full cover; tenderers are advised to seek qualified advice.
• Security for Performance: If required, indicate names of at least two financial institutions likely to provide security; Eskom reserves the right to reject unsuitable institutions.

• Legislative Compliance: Comply with relevant legislation including NT instructions (CSD), CIDB regulations for construction works, designated materials according to dti, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom’s SHEQ requirements.
• B-BBEE: Submit required B-BBEE certificate/affidavit. Fraudulent certificates or 'fronting' will be reported to the B-BBEE Commissioner and may lead to disqualification.
• CIDB Registration: Where applicable, proof of CIDB registration is mandatory at tender closing deadline. If only proof of application is available at deadline, submit it; actual proof of registration (printout from CIDB database) must be submitted by contract award.
• SHEQ Proof: Provide reasonable proof to Eskom's satisfaction that safety, health, environmental, and quality (SHEQ) systems, policies, and capabilities are in place at contract award. Reflect all SHEQ costs and personnel in the tender.
• Contract Skills Development Goal (CSDG): Applicable to works exceeding R60 million with duration ≥12 months, or professional services contracts exceeding R5 million with duration ≥12 months.
• Contract Participation Goals (CPG): Applicable to Grade 7-9 General Building and Civil Engineering contracts with duration ≥6 months, where ≥25% of main contract is subcontracted in specified classes. Achieve at least 5% CPG.
• Local Content: For designated materials, meet DTIC’s requirement for local support; failure renders tender non-responsive.
• Eligibility: Tenderer must comply with eligibility criteria in Tender Data and not be restricted from doing business with Eskom/State Owned Companies.

• B-BBEE Compliance: Submit required certificate/affidavit. Fraudulent certificates or 'fronting' will be reported to B-BBEE Commissioner and may lead to disqualification.
• Local Content: For designated materials, meet DTIC’s local support requirement; failure renders tender non-responsive.

• Legislative Compliance: Comply with OHS Act, Eskom’s SHEQ requirements, and other applicable legislation.
• SHEQ Proof: Provide reasonable proof that SHEQ systems, policies, and capabilities are in place at contract award. Reflect all SHEQ costs and personnel in the tender.
• CIDB Registration: Where applicable, proof of CIDB registration mandatory at tender closing. If only proof of application available, submit it; actual registration proof required by contract award.
• Contract Skills Development Goal (CSDG): Achieve CSDG in performance for works >R60 million with duration ≥12 months, or professional services >R5 million with duration ≥12 months.
• Contract Participation Goals (CPG): Achieve CPG relating to engagement of targeted enterprises for Grade 7-9 GB/CE contracts with duration ≥6 months and ≥25% subcontracting in specified classes.

• Communication: All communications must be in writing (hand-written, type-written, printed, or electronic) to/from the Eskom Representative only, in English. Eskom takes no responsibility for non-receipt.
• Eskom’s Rights: May accept/reject any variation, deviation, alternative tender, or part of a tender. May cancel the tender process at any time before contract formation and provide written reasons upon request. Not liable for losses from participation, amendment, termination, suspension, or exclusion.
• Negotiation: Reserves right to enter into mandated negotiations with selected tenderer(s) per approved policies.
• Disclaimer: While reasonable measures are taken, Eskom makes no warranties on accuracy/completeness of tender documents and disclaims all liability.
• Tender Validity: Hold tender valid for acceptance within validity period after submission deadline. If Eskom requests an extension, agreeing tenderer cannot modify the tender. If validity lapses without extension, tenders are invalid and a new procurement process is initiated.
• Confidentiality & Copyright: Treat all tender matters confidentially. Use Eskom documents only for preparing/submitting the tender.
• Standardised Specifications: Obtain latest revisions if not attached but incorporated by reference.
• Site Visit/Clarification: Attendance is compulsory if cited in Tender Data; failure results in disqualification.
• Contract Documents: Revise contract documents to account for addenda, inclusion of tender returnables, negotiated changes, and other agreed revisions.
• Signing: Arrange for authorised signatories of both parties to complete and sign the Form of Agreement.

• Eligibility: Submit tender only if compliant with eligibility criteria in Tender Data and not restricted from business with Eskom/State Owned Companies.
• Sub-contracting: Not permitted to sub-contract 100% of SOW; such tenders are ineligible and disqualified.

Supply, delivery, priming the prepared base layer, applying tack coat, and laying 35mm continuously graded bituminous concrete on the Matla-Kriel Road for Eskom Rotek Industries. The project rehabilitates a critical coal transport route between Matla Mine and Kriel Power Station, including the Kriel coal access road. The scope includes three surfacing coats: prime, tack, and asphalt.

Closing date: 03 February 2026.

Key personnel named in the document:

• Renias Murawo (Project Manager).
• Thandi Mokoko (Senior Project Manager).
• Thabo Nhleko (HOD Civils).

No direct contact details (email, phone, address) are provided in the document.

Suppliers must demonstrate capability to meet technical specifications (material types, application rates), adhere to South African norms (SANS, COLTO, TRH), comply with Eskom's safety and quality protocols, and have competent personnel for equipment operation and delivery. Financial and operational capacity for a 12-month project is implied, though not explicitly stated in the provided extract.

Scope of work for the Matla-Kriel Road rehabilitation:

• Supply, delivery, and spraying of prime coat (MC30 cut back bitumen) at 1.0 l/m².
• Supply, delivery, and spraying of tack coat (30% stable grade emulsion) at 0.75 l/m².
• Supply, delivery, and placing of a 35mm continuously graded bituminous concrete (asphalt) layer.
• Quality inspection and testing.
• Hand-over of the complete works.

The work includes the Kriel coal access road.

Applicable standards and references:

• COLTO Standard Specification for Roads and Bridges Works.
• Essential Construction Chemicals.
• Manual 39 – Laboratory Testing Protocols for Binders and Asphalt.
• TRH1, TRH3, TRH7, TRH8, TRH21 (Technical Recommendations for Highways).
• ISO 9001 Quality Management Systems.
• Eskom Engineering Quality Manual and SHE Specification.
• Occupational Health and Safety Act and Regulations.
• Eskom Life Saving Rules.

Quality requirements:

• Supplier must ensure works meet relevant standards.
• Eskom will verify supplier has relevant specifications and that equipment meets tender specs.
• Site Supervisor/Quality Controller will verify deliveries, maintain records, and ensure equipment is operated within parameters by competent personnel.
• Delivery documentation must specify quantity and bituminous binder type.
• Conformance to Manual 39, TRH1, TRH3, TRH7, TRH8, TRH21.
• Adherence to ISO 9001 and Eskom Quality Manual.

Pricing must be based on design application rates.

Defined material application rates:

• Prime coat (MC30): 1.0 l/m².
• Tack coat (30% stable grade emulsion): 0.75 l/m².

Pricing must be based on design application rates.

Specific material application rates are defined:

• Prime coat: MC30 at 1.0 l/m².
• Tack coat: 30% stable grade emulsion at 0.75 l/m².

The supplier must comply with:

• Occupational Health and Safety Act and Regulations.
• Eskom Life Saving Rules (240-62196227).
• ISO 9001 Quality Management Systems.
• Eskom Engineering Quality Manual (240-53665024).
• ERI SHE Specification.
• Relevant SANS standards.

No specific B-BBEE, tax, CIDB, or CSD requirements are stated in this document.

Health and safety requirements:

• Compliance with the Occupational Health and Safety Act and Regulations.
• Adherence to Eskom Life Saving Rules (240-62196227).
• Reference to ERI SHE Specification.

General requirements:

• Adherence to normative references: Eskom Engineering Quality Manual, ISO 9001, ERI SHE Specification, Occupational Health and Safety Act, Eskom Life Saving Rules.
• Use of informative references: QM58 Eskom Quality Specification, Matla-Kriel Bill of Quantities.
• Definitions of Employer (Eskom Rotek Industries), Supplier (Tenderer), Employer's Representative, Contractor.
• Compliance with disclosure classification (Controlled Disclosure).
• Process: Upon receipt of a Purchase Order, supplier must provide schedule and target delivery date to Eskom.
• Contractor must supply materials complying with specifications and apply per design rates.

Document authorization and team:

• Authorized by Thandi Mokoko (Senior Project Manager) and Thabo Nhleko (HOD Civils).
• Compiled by Renias Murawo (Project Manager).
• Development team includes Renias Murawo.
• No acknowledgement details provided.