Passive fire protection works for cable spreading areas at matimba power station (9-Month contract)

This is a PAYE Questionnaire for Service Contracts for the Eskom Group of Companies. It is used to determine a contractor's tax status (e.g., Independent Contractor, Personal Service Provider) for the 2025/2026 tax year. It is not the main tender document for the 'Passive fire protection' work.

For Companies/CC/Trusts: Must be SA resident (or complete Appendix 9 for non-residents), employ 3+ full-time non-connected employees (or pass subsequent tests), not have connected persons rendering services personally, not derive >80% income from one client/associated institution, not perform duties mainly at Eskom premises under Eskom control/supervision, and pass dominant impression test showing independence. For Individuals: Must provide a service (not people) or have valid IRP30 certificate if providing people, be SA resident, employ 3+ full-time non-connected employees, not perform mainly at Eskom under control/supervision, and pass dominant impression test.

The document is a PAYE questionnaire for service contracts. It contains no specific compliance requirements for bidding on the tender. It is a tax classification tool for contractors working for Eskom.

• Project involves passive fire protection for electrical cable spreading areas at Matimba Power Station.
• Hazards addressed: combustible cable insulation, rapid fire spread, damage from small fires, toxic/corrosive gases, and cable ignition.
• Location: Auxiliary Bay (7.3m & 13.8m levels) and cables around the 16ml boiler wall.
• Solution: Passive protection required as water-based systems (sprinklers) are not feasible due to original design and risk of water ingress to equipment rooms below.
• High-level scope includes:

• Partial coating of grouped cables with ablative fire protective coating.
• Installing/repairing 2-hour rated fire resistant penetrant seals.
• Modifying existing fire door bases.

• Technical Evaluation Team (TET) Members:

• Thato Motadi, Senior Technician Civil (TET 1)
• Rene Davel, Civil System Engineer (TET 2)
• Tebogo Matswalela, Senior Technician Civil (TET 3)
• Sizwe Buthelezi, Fire System Engineer (TET 4)

• Document development and authorisation also involved:

• Tshepo Matuludi, Senior Advisor Quality Control
• Mulalo Rasilingwani, Project Co-ordinator
• Thato Motadi (Developer)
• Marlize Andre (Acknowledgements)

• Note: This list is from the technical evaluation strategy document. Specific submission addresses, emails, or phone numbers are not provided in the source.

• Submit a valid CIDB certificate confirming a rating of 6SF or higher. This is a mandatory returnable. Failure to provide will result in disqualification.
• Provide all required returnable documents as detailed in the evaluation criteria, including company profile, past experience certificates, organogram, CVs, technical data sheets, method statements, quality control plans, project programme, and deviation letters.
• Ensure all client completion certificates for past projects include: (a) client name, (b) project description, (c) contract duration (start and end dates), (d) contract value, (e) verifiable client contact person, and (f) a signed completion certificate. Projects without signed certificates will not be considered.
• Submit a signed letter confirming resource availability for the project team.
• For technical deviations, submit either a signed letter confirming no deviations OR a signed letter with a completed technical deviation schedule (Appendix A format).

• Appendix A provides the Technical Deviation Schedule tender returnable format.
• Tenderers must submit either:

Scenario A: A signed letter confirming technical deviations, accompanied by a completed deviation schedule detailing the deviation and its benefits/risks.

Scenario B: A signed letter confirming no technical deviations.

• The authorised representative must sign the returnable.

Mandatory: CIDB rating 6SF or higher with valid certificate. Qualitative: 5+ completed passive fire protection projects in last 15 years with full client certificates; Construction Manager with 6+ years relevant experience and tertiary qualifications; full key project team (5 roles) with availability confirmation; product data sheets compliant with SoW standards; detailed method statement with manufacturer training declaration; project-specific QCP and programme meeting contractual dates. Failure on any mandatory criterion = disqualification. Technical score <70% = technically unsuccessful.

• This section contains detailed scoring tables for qualitative criteria (1.1, 1.2, 1.3, 2.1, 2.2, 2.3, 2.4, 2.5) and TET member responsibilities.
• Also includes tables listing acceptable and unacceptable technical risks, exceptions, and conditions.
• Acceptable Risks: One past project between 10-20 years old; insufficient experience of some personnel subject to evaluation.
• Unacceptable Risks: Non-compliance to mandatory criteria; limited experience of key persons; key persons without qualifications; unclear plans/organogram; missing signed compliance letter.
• Acceptable Exceptions/Conditions: Minor inconsistencies not causing delays; technical deviations adding value with minor negative impact (with risk assessments).
• Unacceptable Exceptions/Conditions: Generic/incomplete method statement; non-compliance with SoW, standards, or regulations; exclusions to scope requirements.

• Scope: Passive fire protection for cable spreading areas at Matimba Power Station Auxiliary Bay (7.3m and 13.8m levels) and cables around the 16ml boiler wall.
• Background: Cable groups are a major fire hazard. Water-based protection (sprinklers) is not feasible due to design and drainage constraints.
• High-level deliverables include:

• Partial coating of grouped cables on racks with an ablative fire protective coating.
• Installation and repair of existing 2-hour rated fire resistant penetrant seals.
• Modification of existing fire door bases.

• Key referenced documents:

• SOW/173/008: Scope of Work for the Passive Fire Protection of the Cable Spreading Area.
• Eskom Procurement Policy (32-1034).
• Generation Tender Technical Evaluation Procedure (240-168966153).

• Submit a detailed, project-specific construction method statement.
• The statement must cover, at a minimum:

• Method statement for executing the Scope of Work (SoW) and applying the products.
• Indication of how compliance with manufacturer's product use requirements, TDS, and MDS will be achieved.
• A signed letter from the product manufacturer assuring the tenderer is trained to apply the passive fire protection products.

• A signed declaration to involve the product supplier during scope execution is mandatory. Failure to supply this results in a score of zero for this criterion.
• The method statement must be tailored to the project. Generic statements are unacceptable.

• Past Experience (15-year look-back): Provide client completion certificates for at least five (5) similar projects involving passive fire protection systems for maximum score.
• Project Team: Submit an organogram showing key personnel: Construction Manager, Site/Construction Supervisor, Quality Controller, Safety Officer, Environmental Officer. Include names and project-specific roles.
• Construction Manager: Submit a CV with certified tertiary qualifications, clearly demonstrated relevant experience (6+ years for max score), and verifiable references.
• Acceptable risks/conditions: Past projects older than 10 but less than 20 years may be acceptable. Insufficient experience of some personnel may be acceptable subject to TET evaluation.
• Unacceptable risks: Limited experience of key persons, key persons without relevant qualifications.

• Submit a detailed, project-specific Quality Control Plan (QCP).
• The QCP must include:

• Intervention points (hold and witness points) for all activities related to cable coating, fire barriers, fire door modification, and labelling.
• Processes for issuing guarantee letters to the client upon completion of the passive fire protection systems and door modifications.

• Scoring for QCP submission:

• Maximum score: QCP is detailed, project-specific, and includes all required elements for all listed works.
• Lower scores apply if elements are missing, generic, or not project-specific.

• Mandatory: Valid CIDB rating of 6SF or higher. Submit certificate and registration number.
• Technical compliance: All products (cable coating, fire barriers, etc.) must have Technical Data Sheets (TDS) and Material Data Sheets (MDS) showing compliance with standards referenced in the Scope of Work.
• Quality compliance: A detailed project-specific Quality Control Plan (QCP) is required.
• Method statement compliance: A detailed, project-specific construction method statement is required, including a signed declaration to involve the product supplier during execution.

• The tenderer's project team organogram must include a designated Safety Officer.
• The method statement must address project-specific hazards and critical constraints. A generic or incomplete method statement is unacceptable.
• General hazards identified in the scope include: fire spread, exposure to toxic/corrosive gases, and cable ignition risks.

• Referenced Documents: Apply the most recent edition of:

• Generation Tender Technical Evaluation Procedure (240-168966153).
• Eskom Procurement Policy (32-1034).
• Scope of Work (SOW/173/008).

• Definitions: Key terms include Ablative fire protective coating, Cellulosic fire, Contractor/Tenderer, Employer (Eskom), Specification, The Client (Matimba Power Station).
• Abbreviations: COMS, MDS, QCP, SoW, TDS, TES, TET.
• Process: Technical evaluation follows the referenced Tender Technical Evaluation Procedure.

• Technical Evaluation Team (TET) Members:

• Thato Motadi, Senior Technician Civil
• Rene Davel, Civil System Engineer
• Tebogo Matswalela, Senior Technician Civil
• Sizwe Buthelezi, Fire System Engineer

• Document Authorisation/Sign-off:

• Tebogo Matswalela, Senior Technician Civil
• Rene Davel, Civil System Engineer
• Sizwe Buthelezi, Fire System Engineer
• Tshepo Matuludi, Senior Advisor Quality Control
• Mulalo Rasilingwani, Project Co-ordinator

• Development/Acknowledgements: Thato Motadi (Developer), Marlize Andre (Acknowledgements).

• This document is Annexure B: Acknowledgement Form for Eskom OHS and other Requirements.
• It serves as a formal acknowledgement that the bidder has obtained, understands, and accepts the OHS requirements listed.
• The form must be signed by an authorised person (CEO/Director/Managing Director) and witnessed by two individuals.
• Signing confirms understanding of consequences of non-compliance.

• The signed Acknowledgement Form (Annexure B) must be completed and returned as part of the tender submission.
• No specific submission method, address, or deadline is stated in this annexure; refer to the main tender document for submission details.

• Contractors must demonstrate understanding of and ability to comply with listed OHS requirements.
• Must provide testimonials/references and contact details of previous clients (including Eskom) for similar work upon request.
• Authorized company representative (CEO/Director/Managing Director) must sign acknowledgement form.

• This annexure (Annexure B) is an Acknowledgement Form for Eskom OHS and other Requirements, not a technical specification for passive fire protection.
• It confirms the bidder's understanding and acceptance of Eskom's OHS requirements applicable to the contract.
• Key OHS requirements acknowledged:

• Compliance with Eskom Contractor Health and Safety Requirements Standard 32-136
• Compliance with project-specific OHS specifications
• Compliance with Occupational Health and Safety Act 85 of 1993
• Compliance with Compensation for Occupational Diseases and Illnesses Act 130 of 1993
• Alignment of company processes to Eskom's SHE requirements (policies, procedures, standards) after contract award
• Penalties for non-conformance to Eskom/statutory OHS requirements
• Mandatory Eskom induction and company induction for all employees/contractors/suppliers
• Contractor/supplier management obligations: demonstration of selection criteria, prior notification to Eskom, ensuring adequate resources/competencies, accountability for compliance, monitoring through audits/assessments, grounds for termination of subcontractors
• Eskom's right to verify compliance and request testimonials/references

• The form requires signature by authorised person (CEO/Director/Managing Director), date, and two witnesses.

• Mandatory compliance with:

• Eskom Contractor Health and Safety Requirements Standard 32-136
• Project-specific OHS specifications/requirements
• Occupational Health and Safety Act 85 of 1993
• Compensation for Occupational Diseases and Illnesses Act 130 of 1993

• Post-award obligation: Fully align company processes to Eskom's SHE requirements (policies, procedures, standards).
• Penalties enforced on main supplier for non-conformance to Eskom/statutory OHS requirements (including subcontractors/suppliers).
• Induction requirements: All employees, contractors, suppliers must undergo relevant Eskom induction and company induction.
• Contractor/supplier management:

• Demonstrate selection criteria and process for appointing contractors/suppliers
• Notify Eskom prior to appointment of contractors/suppliers for commencement of work
• Ensure contractors/suppliers have adequate resources and competencies
• Accountable for management of contractors/suppliers to ensure legal and Eskom requirements compliance
• Monitor contractors/suppliers through audits and assessments for OHS compliance
• Define grounds for termination of work by contractors/suppliers
• Deal with non-conformances/non-compliance by contractors/suppliers (all tiers) directly via performance and penalty processes

• Eskom reserves right to verify compliance and request copies of testimonials/references and contact details of previous clients (including Eskom) for similar work.
• Acknowledgement form must be signed by authorised person (CEO/Director/Managing Director) with two witnesses.

• The tender involves passive fire protection of a cable spreading area at Matimba Power Station for a 9-month period.

• Tenderers must comply with SATS 1286:2011 standards for local content declaration.
• Provide detailed breakdowns of:

• Designated products
• Local content percentages
• Imported content values (both exempted and non-exempted)
• Foreign currency payments
• Local supplier information
• Manpower and overhead costs

• All declarations require signature from Annex B and date.

• Complete local content declaration forms (Annex C, D, E) as per SATS 1286:2011.
• Exclude VAT from all local content calculations.
• Declare designated products, imported content, and local content percentages.
• Provide tender summary including item numbers, tender prices (excl VAT), exempted imported value, tender value net of exempt imported content, imported value, local value, and local content percentage per item.
• Sign and date declaration forms (signature from Annex B).

Scope: Passive fire protection of cable spreading area at Matimba Power Station for 9 months. Works include coating cables with intumescent coating, installing fire rated penetration seals, and modifying existing fire doors. The objective is to reduce fire hazard to as low as reasonably practicable.

The closing date is 5 August 2026 at 10:00. The completion date for the whole of the works is TBC. The defects date is 52 weeks after completion. The defect correction period is 5 calendar days. The Contractor must submit a first programme within 2 weeks of the Contract Date. The assessment interval for payment is between the 25th day of each successive month.

The Employer is Eskom Holdings SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. The Project Manager and Supervisor are at Matimba Power Station, Nelson Mandela Rd, Lephalale, 0555. Specific names, emails, and phone numbers are not provided in the extracted text.

Returnable documents are required but not specified in the extracted text. The tenderer must examine the documents listed in the Tender Data and addenda. The offer must be signed by a duly authorised representative. Any deviations must be recorded in the Schedule of Deviations. The tenderer must contact the Employer's agent within two weeks of receiving the signed agreement to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to do so constitutes repudiation.

Contractor must be registered with CIDB (if applicable). Must comply with Broad-Based Black Economic Empowerment (B-BBEE) requirements and notify Eskom of any status changes. Must have a valid ISO 9001:2018 Quality Management System certificate. Must provide proof of all necessary insurances as per Insurance Table A. All personnel must be South African citizens or have valid work permits. Subcontractors must be pre-approved by Eskom's Project Manager. Contractor must have experience in fire protection projects and provide references.

Scope: Passive fire protection of cable spreading area at Matimba Power Station. Works include partial coating of all grouped cables on cable racks with a 2-hour rated fire resistant coating, installation of new and repair of existing damaged fire penetrant seals, and modification of existing fire door bases. Works are at Matimba Power Station Auxiliary Bay on 7.3- and 13.8-Meter Level. The Contractor must Provide the Works in accordance with the Works Information in Part 3: Scope of Work and all referenced documents and drawings. Key risks include work in confined spaces, live wires, damaged cables, dusty area, and snakes.

Contract is a lump sum priced contract with activity schedule (Option A). Payment is based on completed activities only. The currency is South African Rand. Interest rate is the publicly quoted prime rate of Standard Bank of South Africa Limited. Retention percentage is 5% of each invoice value, with 50% released on completion and 50% after the defects period. Delay damages are 2% per day up to a maximum of 10% of the contract value. The Contractor must provide a tax invoice within one week of receiving a payment certificate, including Eskom's VAT number 4740101508.

The Contractor must comply with the law of the Republic of South Africa. B-BBEE: The Contractor must notify the Employer within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. A decrease in B-BBEE status may allow the Employer to re-negotiate or terminate. Health and safety: The Contractor must comply with the Occupational Health and Safety Act, Construction Regulations, and Eskom's Life Saving Rules. The Contractor may be appointed as Principal Contractor. Environmental: The Contractor must comply with NEMA, NEMWA, and provide an Environmental Management Plan. Quality: The Contractor must implement a quality management system meeting Eskom's specification, preferably ISO 9001:2018. Insurance: The Contractor must provide insurances as per Insurance Table A, covering works, equipment, liability, and employee injury.

This is a Scope of Work document only; it does not specify submission procedures, deadlines, or required forms. Bidders should refer to the official tender notice for submission instructions.

• The Contractor must supply all materials, tools, equipment, and consumables for the safe execution of the works, including: repair and coating materials (including solvents), all PPE, all lighting, backup power supply and extensions, all application and cleaning equipment, all ventilation and extraction equipment, all testing equipment, and all access ramps required to cross over cable racks to prevent damage.
• The Employer provides 220V electricity supply points in the cable tunnels and boiler house, but availability and continuation of supply are not guaranteed. Lighting is limited.
• A method statement for surface preparation and cleaning must be submitted together with tender documentation.

Materials and workmanship must meet the following performance standards:

• Cable coating: ASTM E84 Surface Burning Class A; IEC 60332-3-22 flame propagation 2 hours.
• Fire barriers: ASTM E814-13a for 2-hour integrity (E) and insulation (I).
• Test certificates must not be older than five years. Equivalent test methods from recognised standards may be proposed.
• The Contractor must demonstrate capability to work in confined, congested cable tunnels with limited employer-provided utilities (only 220V power points with unreliable supply).
• Compliance with Eskom's quality management system and relevant standards (SANS, ASTM, IEC) is essential.

Scope of work for passive fire protection at Matimba Power Station (Auxiliary Bay, 7.3m and 13.8m levels, and cables around the 16m boiler wall).

• Partial coating of all grouped cables on cable racks with an ablative fire protective coating.
• Installation of new and repair of existing damaged 2-hour rated fire resistant penetrant seals.
• Modification of existing fire door bases (construct non-shrink grout ramps under each fire door and fit heavy duty door closers).

Cable coating requirements:

• Apply coating over a distance of 5 metres from both sides of fire barriers or walls.
• Coating must be water-based, asbestos-free, and approved for outdoor use.
• Coating must not affect cable performance or cause overheating.
• Preferred application method is spray, but other methods are acceptable.
• Minimum wet and dry film thickness (DFT) per manufacturer; 90% of random readings ≥ minimum specified DFT, no individual reading < 80% of specified DFT.
• Paint boundaries must have straight lines.

Fire barrier requirements:

• Seal all gaps where cables, pipes, or ducts pass through walls, floors, or soffits.
• All fire barriers must have a 2-hour rating for integrity (E) and insulation (I).
• Sealant must be water resistant, smoke and toxic fume barrier, asbestos-free, non-toxic, and compatible with cable insulation.
• Horizontal seals dome-shaped, vertical seals on both sides.
• Use mineral wool, ceramic fibre board, or similar for large voids.
• All seals must have a smooth final finish.

Labelling:

• All fire-resistant coatings and barriers must be labelled with product name, date of installation, and fire rating.

Bill of quantities (for reference):

• Surface preparation/cleaning of cables: 4500 m²
• Intumescent coating: 4500 m²
• Openings in floors/walls for fire seals: 150 m²
• Concrete ramps: 5 each
• Door closers: 5 each

Pricing should be based on the bill of quantities provided:

• Surface preparation/cleaning of cables: 4500 m²
• Intumescent coating: 4500 m²
• Openings in floors/walls for fire seals: 150 m²
• Concrete ramps: 5 each
• Door closers: 5 each

No specific pricing format, bonds, guarantees, or payment terms are stated in the document.

The document does not specify standard compliance requirements such as CSD, tax, B-BBEE, CIDB, or CIPC. However, the following are required:

• Compliance with Eskom's quality management system, Supplier Quality Management Specification, policies, and standards.
• Submission of Quality Control Plan, Method Statements, and Inspection & Test Plans for acceptance by the Project Manager before commencement.
• All fire-resistant coatings and barriers must be labelled with product name, date of installation, and fire rating.
• Materials must be asbestos-free and non-toxic.

The document does not specify detailed health and safety requirements. However, the Contractor must supply all PPE required for the works and ensure safe execution in confined, congested cable tunnels with limited lighting and unreliable power supply.

The Employer provides 220V electricity supply points in the cable tunnels and boiler house, but availability and continuation of supply are not guaranteed. Lighting is limited. The Contractor is responsible for supplying all materials, tools, equipment, and consumables for the safe execution of the works.

The Employer provides limited electricity and lighting; the Contractor supplies all materials, tools, equipment, PPE, lighting, backup power, application/cleaning equipment, ventilation, testing equipment, and access ramps.

Invitation to tender (ITT)

For

Passive fire protection of cable spreading area for 9 Months at

Matimba Power Station

Tender number E3210GXLPMAT

Eskom Holdings SOC Ltd (hereinafter “Eskom”) invites you to submit a tender for the Passive fire protection of

cable spreading area at Matimba Power Station for the duration of 09 Months.

• Tender closing date: 05 August 2026 at 10:00.
• Compulsory clarification meeting/site visit: 21 July 2026 from 10:00 to 12:00 at Matimba Power Station (Lapa Auditorium), Lephalale, 0555.
• Tender validity period: 90 days from the closing date.
• Clarification queries deadline: 5 working days before the tender submission deadline.

• Compulsory clarification meeting/site visit: 21 July 2026 at 10:00 at Matimba Power Station (Lapa Auditorium), Lephalale, 0555.
• Tenderers must confirm attendance with the Eskom Representative, providing name, position, and contact details of each attendee.
• Attendance is mandatory; non-attendance will result in disqualification.

• Eskom Representative: Azwifaneli Fanie Thagwana.
• Tel: 014 763 8690.
• Email: [email protected].
• All queries and clarifications must be addressed in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site: https://etendering.eskom.co.za.
• Deadline: 05 August 2026 at 10h00. Late tenders will not be accepted.
• Upload documents under folders: Technical, Commercial, Financial, and Other.
• All documents must be in PDF format. Price list must be submitted in PDF and a copy in Excel format.
• Maximum upload size: 500 MB per document, total submission restricted to 4 GB.
• No zip/condensed files accepted. No hard copies accepted.
• Ensure submission status is indicated as complete.
• If resubmitting, only the latest version will be accepted; previous submissions become null and void.
• Mandatory returnables must be submitted by the deadline; failure results in non-responsive tender.

• Mandatory returnables include: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), CPA(IG) for Foreign Goods/Services if applicable (Annexure F), SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexures G1-G4), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidder’s Disclosure (Annexure J), Tax Evaluation Questionnaire, E-tendering Help Manual acknowledgement form, Scope of Work, NEC3 Engineering and Construction Contract.

• Functionality criteria apply with a minimum threshold of 70%. Tenderers who do not meet the threshold will be disqualified.
• Qualitative Technical Criteria weighted at 100% of functionality score.
• Pricing scored out of 80 points; Specific Goals (B-BBEE) scored out of 20 points under PPPFA 2022.
• Submit a valid B-BBEE certificate for Specific Goals points; failure results in 0 points.
• Ranking based on combined Pricing and Specific Goals scores.
• Objective criteria may justify award to a tenderer other than the highest scorer.
• OHS evaluation mandatory; non-compliance may lead to document requests and disqualification.

• Scope: Passive fire protection of cable spreading area at Matimba Power Station for 9 months.
• Key works include: cable coating, fire barriers, modification of existing fire doors, labelling of fire-rated coatings and barriers.
• Submit Technical Data Sheets (TDS) and Material Data Sheets (MDS) for all products used, showing compliance with standards referenced in the Scope of Work.
• Provide a detailed project-specific method statement covering execution and use of products, including a signed declaration to involve the supplier during scope execution.
• Submit a detailed project-specific Quality Control Plan (QCP) including intervention points and guarantee letters for completed application.
• Provide a detailed project programme in Microsoft Projects, Primavera 6, or MS Excel format, showing all relevant activities and milestone dates.
• Submit Technical Deviations and Qualifications via a signed letter and completed deviation schedule if applicable.
• Mandatory technical returnables include: CIDB rating of 6SF and above (valid certificate), company profile, past experience evidence, organogram, CV of Construction Manager, and documented plans.

• Submit a signed letter confirming no technical deviations and/or no technical risks, along with a completed technical deviation schedule if applicable.

• CV of Construction Manager: Submit CV including certified tertiary qualifications, demonstration of project-specific experience, and verifiable references. Construction Managers without project-related experience will not be considered.

• Submit a detailed Quality Control Plan (QCP) detailing how quality of application of passive fire protection systems and modification of fire doors will be controlled. QCP must include: intervention points (hold and witness points) for all works, and guarantee letters for completed application.

• Submit a detailed project programme in Microsoft Projects, Primavera 6, or MS Excel format, showing all relevant activities, completion dates/durations, and milestone dates consistent with Employer’s requirements.
• Programme must demonstrate understanding of Scope of Work and comply with contractual start and end dates.
• Pricing evaluation includes Net Present Value considering tendered programme, prices, adjustments, and risk parameters.

• Prices must be inclusive of VAT, corrected for arithmetical errors, and exclude contingencies.
• Unconditional discounts are considered for evaluation; conditional discounts are not considered for evaluation but implemented at payment.
• Evaluation based on Net Present Value considering tendered programme, prices, price adjustment factors, exchange fluctuations, and other risk parameters.
• Pricing scored out of 80 points as part of the 80/20 preferential points system.

• Eligibility: Tenderer must not be under restriction to do business with Eskom or State-Owned Companies, not on international sanctions lists, not submit multiple tenders improperly, have no conflict of interest, not restricted by National Treasury or Eskom, and not subcontract 100% of the Scope of Work.
• Mandatory documents: Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, Integrity Declaration Form, CPA Requirements for Local/Foreign Goods/Services, SBD 6.2 for Local Content, SBD 1 Invitation to Bid, SBD 6.1 Preference Points Claim Form, SBD 4 – Bidder’s Disclosure, Tax Evaluation Questionnaire.
• B-BBEE: Submit a valid B-BBEE certificate for Specific Goals points under PPPFA 2022.
• CIDB: Valid CIDB certificate with rating of 6SF and above required.
• OHS requirements: Submit signed acknowledgement of Eskom's OHS legal requirements, Health and Safety Plan, detailed OHS costing, Valid Letter of Good Standing (COIDA), OHS policy signed by CEO, OHS competency CVs/certificates.
• Environmental requirements: Submit Environmental Policy, Aspect and Impact Register, Method statement demonstrating pollution prevention.
• Quality requirements: Submit evidence of Quality Management System (QMS) meeting ISO 9001, including QMS manual, policy, objectives, documented information controls, and a provisional Contract Quality Plan.

• Compulsory site visit/clarification meeting requires compliance with NKP rules and correct PPE (hard hat, overalls, dust mask, gloves, ear plugs). Cellphones with cameras prohibited in and around station.
• OHS returnables mandatory by closing date: signed acknowledgement of Eskom's OHS legal requirements, Health and Safety Plan addressing project risks, detailed OHS costing (not lump sum), Valid Letter of Good Standing (COIDA), OHS policy signed by CEO complying with OHS Act Section 7, OHS competency CVs/certificates.
• Exposure risk assessment required addressing stressors like hazardous chemical/biological agents, noise, ventilation, heat/cold stress, radiation, indoor air quality, illumination, vibration.
• Non-compliance may lead to request for outstanding documents and potential disqualification.

• Work must be executed to minimize or prevent pollution to the environment.

• Tender validity period: 90 days from closing date.
• Eligibility restrictions include: no nationality from sanctioned countries, no multiple tender submissions improperly, no conflict of interest, no restrictions by National Treasury or Eskom, no 100% subcontracting of Scope of Work.
• Eskom may disqualify tenderers not meeting eligibility criteria.
• Alternative tenders are not allowed.

• Basic compliance requires: meeting eligibility criteria, submitting a complete tender with commercial, financial, and technical information, and submitting mandatory commercial tender returnables by deadlines.
• Failure to submit/upload tender documents renders the tender non-responsive.
• Mandatory technical criteria: CIDB rating of 6SF and above with valid CIDB certificate and registration number.

• Functionality criteria: Qualitative Technical Criteria 100%, Minimum Threshold 70%. Tenderers not meeting threshold will be disqualified.
• Price evaluation: Inclusive of VAT, corrected for arithmetical errors, excluding deviations or alternative tenders. Adjusted for programme, price adjustment factors, exchange fluctuations, and risk parameters. Scored out of 80 points.
• Specific Goals: Scored out of 20 points under PPPFA. Valid B-BBEE certificate required.

• The document is an eTendering system training manual for suppliers.
• It explains how to register, log in, and submit tender documents electronically via the Eskom eTendering portal (https://eTendering.eskom.co.za).
• Registration requires a CSD number, email and mobile verification via OTP.
• Submissions are made by selecting a tender reference, uploading categorised files (Technical, Commercial, Finance, etc.) within size limits (50 MB per file, 900 MB total), and finalising the submission.
• A confirmation email with submission ID is sent upon completion.
• The manual also covers password reset, profile editing, and system compatibility notes.

• For eTendering system technical issues, contact the buyer responsible for the published tender (specific contact details not provided in this manual).
• No SCM or technical contacts are listed in the document.

• Register on the Eskom eTendering portal (https://eTendering.eskom.co.za) using a valid CSD number.
• Verify email and mobile number via OTP sent to both channels.
• Log in, select the relevant tender reference number.
• Click "Create New Submission" and acknowledge disclaimers.
• Upload each required document using the "Add file" button:

– Assign a file name.

– Select the correct category (Technical, Commercial, Finance, etc.).

– Ensure each file does not exceed 50 MB; total upload size must not exceed 900 MB.

• After all documents are uploaded, click "Finalize Submission".
• Confirm submission in the pop‑up, then click "Finalise and Close Submission".
• An email confirmation with submission ID will be sent; retain this for future enquiries.
• For closed/private tenders, use the dedicated link sent via email to bid.

Must be a registered supplier on Eskom's eTendering system with valid CSD (Central Supplier Database) number. Must have capability to provide passive fire protection services for cable spreading areas at a power station for 9-month duration.

• The supplied document is an eTendering system user manual, not the technical specification for the passive fire protection works at Matimba Power Station.
• It describes the eTendering platform: a web‑based system that replaces physical tender submissions with electronic uploads.
• Suppliers must register with a CSD number, verify via OTP, and use the portal to submit bids.
• File upload limits: 50 MB per file, 900 MB total per submission.
• Recommended browser: Microsoft Edge.

• A valid CSD (Central Supplier Database) number is mandatory to access the eTendering system.
• Registration requires a South African mobile number formatted with +27 prefix.
• Email verification via OTP is compulsory.
• Complete all registration fields including CAPTCHA validation.
• No tax, B‑BBEE, CIDB, CIPC, professional registration, or local content requirements are mentioned in this manual.

The tender requires selection of Category 3 (refer to clause 3.5.-105658000) for pre-contract award quality requirements. The tenderer must indicate whether site assessment is applicable.

Eskom's Quality Representative: Tshepo Matuludi, Senior Advisor Quality Control (Eskom). No other contact details provided.

Complete and sign Form A (Template Identifier 240-43921804 Rev 3) to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. Indicate with an 'X' the applicable pre-contract award quality category (Category 3 selected). Indicate whether site assessment is applicable. The tenderer must provide a designated quality representative and sign the form.

Must meet Category 3 quality assessment criteria (clause 3.5.-105658000). Must implement all ISO 9001 clauses 4-10 and corresponding quality principles. Must have a designated quality representative. Must accept all post-contract award conditions including quality performance monitoring, special processes, and Eskom rights of access, information, preservation, and audits.

Scope: Passive fire protection of cable spreading area for 9 months at Matimba Power Station. Compliance required with Eskom quality specification 240-105658000 and ISO 9001 Standard. Category 3 applies (clause 3.5.-105658000). Pre-contract award quality requirements and post-contract award execution and monitoring apply. Eskom rights include access, information, preservation, quality audits, management of nonconformities, and special processes.

The tender requires adherence to ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement. Corresponding quality principles include Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

Eskom's quality requirements include: Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities, and special processes. The tenderer must complete and sign Form A to acknowledge acceptance of these requirements. Eskom's quality representative is Tshepo Matuludi (Senior Advisor).

No specific compliance requirements beyond quality-related ones found. The tenderer must accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.

The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The form includes pre-contract award quality requirements and post-contract award monitoring clauses.

• The document includes a field for the tenderer to enter their business name or joint venture (JV) name as part of the e-tendering training acknowledgement form.
• This form is a mandatory prerequisite for participating in Eskom's e-tendering process for the passive fire protection of cable spreading area at Matimba Power Station.

• This document is the E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1).
• It is a mandatory returnable that must be fully completed and submitted to Eskom within the prescribed period before e-tendering.
• Failure to fully complete and submit this form will render the tenderer non-responsive and lead to disqualification from the procurement process.
• The form requires the following information:

• Business name or Joint Venture (JV) name
• Contact person name
• Landline telephone number
• Cellphone number
• Email address
• Acknowledgment of having undergone self-training via the e-Tendering Noddy Guide, video, or clarification meeting
• Authorized signature, designation, and date.

• Must be registered on Eskom's e-tendering system and have completed self-training via the Noddy Guide, video, or clarification meeting.
• Must submit the fully completed acknowledgment form within the specified period.

• The provided document is an e-tendering training acknowledgement form and does not contain technical specifications for the passive fire protection of cable spreading area at Matimba Power Station.
• The only technical-adjacent field is the requirement to state the business name/JV.

• Submission of this completed E-Tendering Training Acknowledgement Form is a mandatory compliance requirement for participating in Eskom's e-tendering process.
• Non-submission or incomplete submission results in the tenderer being deemed non-responsive and disqualified.
• Other standard compliance requirements (CSD registration, tax clearance, B-BBEE certification, CIDB grading, CIPC registration, professional registrations, local content) are not detailed in this document.

Returnable Documents: The tender requires submission of specific quality management returnables. Prepare and include these documents with your bid.

Bidders must demonstrate: ISO 9001 compliant quality management system (certified or documented), ability to provide comprehensive quality plans (CQP and QCP/ITP), proper organizational structure with defined quality roles, supplier/subcontractor management processes, and completion of all required documentation including Form A.

The scope involves passive fire protection of a cable spreading area at Matimba Power Station for 9 months. The technical specifications focus entirely on quality management requirements. You must provide evidence of a documented Quality Management System (QMS) compliant with ISO 9001:2015, even if not certified. Required deliverables include:

• A QMS manual, quality policy, and quality objectives approved by top management.
• Documented procedures for control of documents, control of nonconforming outputs, and corrective action.
• An organization chart and responsibility matrix including quality management roles.
• A procedure for managing external providers (suppliers/subcontractors) with supporting evidence.
• A draft Contract Quality Plan (CQP) specific to the project scope.
• A draft Quality Control Plan (QCP) or Inspection and Test Plan (ITP).
• A completed and signed Form A.

No specific compliance requirements (like CSD, B-BBEE, CIDB) are stated in the provided text.