Supply and delivery of groceries at medupi power station

Closing date: 2026-09-07T10:00:00.000Z

Supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi PS on "as and when" required basis over a period of 3 years

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Returnable documents: the completed and signed Supplier Declaration of Interest (form 240-59385360 Rev 3) must be submitted with the bid. The declaration must be completed under oath and any false information may result in action against the supplier or signatory.

Bidders must complete and submit the Supplier Declaration of Interest (form 240-59385360 Rev 3). The declaration requires bidders to certify under oath that the information provided is true and correct, and to disclose any conflicts of interest involving Eskom employees or directors. Bidders must declare any Eskom employees or directors who hold an interest in the supplier, any close family or associate relationships with Eskom personnel participating in the procurement process, any business courtesies given or received in the last 12 months, and, for consultants, any other services rendered to Eskom entities or related parties.

I, the undersigned [insert full name of signatory]…………………………………………, in my capacity as [insert capacity, i.e., member, director, partner, etc.] …………………………………………... of the supplier [insert registered full legal name of the supplying entity AND their company registration number] ………………....................................................., certify under oath that, to the best of my knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to act against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

No specific compliance requirements beyond the Supplier Declaration of Interest are stated.

No eligibility criteria specified

Cell A4: MEDUPI POWER STATION IDENTIFIED HAZARDS AND RISK FOR PROJECT BASELINE RISK ASSESSMENT

No specific requirements found

I. Eskom HOLDINGS SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2002/015527/06 [hereinafter referred to as “the Disclosing Party”.

No specific eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level) are stated in the provided document.

Bidders must submit a valid Letter of Good Standing (COIDA or equivalent) and an OHS policy signed by the CEO that complies with the OHS Act Section 7. The OHS tender evaluation template (low risk) is used to assess compliance with OHS requirements.

Tenderer’s / Supplier’s name: ………………………………………………. Tender Ref number: ………………………………….

Bidders must provide:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan addressing project/scope OHS risks, aligned with health and safety specification.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• For certified suppliers: ISO 45001 certificate or equivalent.

Closing date: 7 September 2026 at 10:00 am.

Clarification meeting (non-compulsory): 26 August 2026 at 10:00 am via Microsoft Teams. Tenderers must confirm attendance with the Eskom Representative, providing name, position, and contact details of each attendee. Meeting ID: 350 449 927 203 233, Passcode: rs3cN3su.

Tender validity period: 180 days from the closing date and time.

Non-compulsory clarification meeting on 26 August 2026 at 10:00 am via Microsoft Teams. Tenderers must confirm their intention to attend with the Eskom Representative, providing the name, position, and contact details of each proposed attendee. Meeting ID: 350 449 927 203 233, Passcode: rs3cN3su.

Eskom Representative: Bellinda Mojela, Tel: 014 764 2232, E-mail: [email protected].

Fraud and corruption reporting: 0800 11 2722 / [email protected].

Tenders must be submitted electronically via the Eskom E-tendering site before the closing date and time. No hard copies will be accepted. Documents must be uploaded in PDF format under the folders Technical, Commercial, Financial, and Other. The price list must be submitted in PDF and a copy in Excel format. No zip/condensed files can be uploaded. If a tender is resubmitted, only the latest version will be accepted. The submission status must be indicated as complete. The upload size per document is 500 MB and total submission is restricted to 4 GB.

Returnable forms (all must be completed, signed where required, and submitted by closing time unless otherwise noted):

• Annexure A (Authorisation Form): authorises the named signatory to bind the bidder; requires a certified copy of the board/members/trustees resolution or power of attorney.
• Annexure B (Acknowledgement Form): acknowledges receipt and understanding of the tender documents.
• Annexure C (Tenderer's Particulars): bidder and contact details.
• Annexure D (Integrity Pact Declaration Form): commits the bidder to the Eskom Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): if applicable.
• Annexure F (CPA(IG) for Foreign Goods/Services): if applicable.
• Annexure G1-G4 (SBD 6.2 Declaration Certificate for Local Production and Content and supporting schedules): only if designated materials are included.
• Annexure H (SBD 1 Invitation to Bid): must be completed and submitted by all tenderers.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims B-BBEE points under the PPPFA.
• Annexure J (SBD 4 Bidders Disclosure): discloses any connection to state employees or conflicts of interest.
• Tax Evaluation Questionnaire: to determine if the entity is a personal service provider for PAYE.
• JV documents (if applicable): letter of intent or JV agreement, confirmation of single business entity, and single designated bank account.
• Specific Goals proof: evidence of B-BBEE status and related claims.
• Tax clearance: certified copy required from foreign tenderers with SA footprint not on CSD, and local tenderers not providing SARS e-filing PIN or CSD number.
• Employment Equity Act compliance: proof of compliance and EE report submission (SA tenderers only).
• NEC or other Contract: completed.
• Pricing schedule: completed, in PDF and Excel.
• CSD Registration: CSD number or CSD report.
• OHS returnables: Annexure B, OHS plan/manual, baseline OHS risk assessment, valid letter of good standing, signed OHS policy.
• Quality returnables: Form A, quality method statement, quality policy, quality objectives, documented information for control of externally provided processes, and roles/responsibilities.
• Environmental: signed Environmental Proforma.
• Due diligence: latest approved annual financial statements, public interest score, ITA34C (if applicable).
• B-BBEE certificate.
• Functionality/Technical evaluation strategy document.

Disqualification risks:

• Missing or unsigned disqualifiable returnables (marked

• in the tender returnables table).

• Non-disqualifiable returnables (marked **) may be requested within 5 working days after closing; failure to submit within that period leads to disqualification.
• Tenders received after the closing time, regardless of reason.
• Submitting more than one tender, having a conflict of interest, or being restricted by Eskom or National Treasury.

Tender returnables include: Electronic copy of the tender in PDF format, Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Pact Declaration form), Annexure E (CPA for local goods/services), Annexure F (CPA(IG) for imported goods/services), Annexure G1-G4 (SBD 6.2 Declaration certificate for local production and content), Annexure H (SBD 1), Annexure I (SBD 6.1 Preference Points Claim Form), Annexure J (SBD 4 Bidders Disclosure), JV documents, Specific Goals proof, Tax Clearance Certificates, Tax Evaluation Questionnaire, Employment Equity Act compliance, CIDB grading, NEC or other Contract, and Pricing schedule.

Evaluation follows the 80/20 preference point system under the PPPFA.

• Prices are scored out of 80 points.
• Specific goals (B-BBEE) are scored out of 20 points.
• A minimum weighted final score (threshold) of 80% is required for a tender to be considered technically acceptable (functionality).
• Tenderers failing to submit evidence for specific goals will not be disqualified but will score 0 for those goals.
• Prices are evaluated inclusive of VAT, corrected for arithmetical errors, and adjusted for variations. Unconditional discounts are considered; conditional discounts are not.
• Tenderers are ranked by adding price and specific goals scores, highest to lowest.
• No public opening of tenders; prices are not read out.
• Alternative tenders are not allowed.
• Reverse e-auction is not applicable.
• Objective criteria are not applicable.

Scope: Supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 3 years.

Mandatory technical returnables:

• Proof of delivery method: Long Base Bakkie with Trailer or 8/10/12-Ton Truck. Provide copy of registration documents or proof of ownership (eNatis), or a signed agreement with a logistics company/service provider and attach copy of registration documents or proof of ownership.
• Company Profile.

Quality requirements (Category 4):

• Complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Submit a quality method statement based on ISO 9001, specific to the scope of work.
• Submit a signed/approved quality policy.
• Submit a copy of quality objectives.
• Submit documented information for control of externally provided processes, products, and services.
• Submit documented information for roles, responsibilities, and authorities (e.g., org charts, job descriptions, work instructions).

Environmental requirements:

• Signed Environmental Proforma.

SHEQ requirements must be demonstrated to be in place and legally valid prior to award.

Category 4 Quality Requirements apply. The supplier must complete and sign Form A (Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001), submit a quality method statement based on ISO 9001, a signed quality policy, quality objectives, documented information for control of externally provided processes, and documented information for roles, responsibilities, and authorities.

Pricing schedule/BOQ must be completed and submitted in PDF and Excel format.

Prices are evaluated inclusive of VAT.

Payment terms: For contracts valued below R50,000,000 (including VAT), Eskom pays within 30 days of receipt of undisputed invoices. For contracts valued above R50,000,000, payment within 60 days.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

No performance security is required (not applicable).

Due diligence: Submit latest approved annual financial statements of the tendering company (not parent or holding company), including background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. Also submit a signed copy of the public interest score (if not audited) and ITA34C for current and previous years (if not audited). For unincorporated JV or SPV, each partner must submit its own financial statements.

Eligibility: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender; JV/consortium without joint and several liability; conflict of interest; signed by non-authorised persons; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; or sub-contracting 100% of the scope.

CSD registration is mandatory (CSD number/CSD report).

Tax compliance: Local tenderers must provide SARS e-filing PIN or CSD number; foreign tenderers with SA footprint must provide a certified tax clearance certificate; foreign suppliers with no SA footprint need only complete SBD 1.

Employment Equity Act: SA tenderers that are designated employers must furnish proof of compliance, including proof of EE report submission.

B-BBEE: Proof of B-BBEE status level required for preference points (valid certificate from SANAS accredited agency, sworn affidavit, or CIPS affidavit).

No CIDB grading required.

No Contract Skills Development Goals or Contract Participation Goals applicable.

Returnable forms (one line each):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidders Disclosure): discloses any connection to state employees or conflicts of interest.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content): if designated materials are included.
• Authorisation Form (Annexure A): authorises the signatory to bind the bidder.
• Integrity Pact Declaration (Annexure D): commits to the Supplier Integrity Pact.

Mandatory OHS returnables: Annexure B, OHS plan/manual, baseline OHS risk assessment, valid letter of good standing or equivalent, and signed OHS policy. SHEQ requirements must be demonstrated to be in place and legally valid prior to award.

A signed Environmental Proforma is required.

The conditions of the contract are the NEC (New Engineering Contract).

Payment terms: Eskom pays within 30 days for contracts below R50 million (incl. VAT), and within 60 days for contracts above R50 million, from receipt of undisputed invoices.

Eskom may negotiate with preferred bidders if prices are not market-related.

Subcontracting with subsidiary companies is discouraged and must be declared if done.

Eligibility criteria: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender; JV/consortium without joint and several liability; conflict of interest; signed by non-authorised persons; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; or sub-contracting 100% of the scope.

Mandatory technical returnables: Proof of delivery method (Long Base Bakkie with Trailer or 8/10/12-Ton Truck) via registration documents or signed logistics agreement; Company Profile.

CSD Registration (CSD number/CSD report) is a mandatory contractual requirement.

Functionality requirements are applicable. A minimum weighted final score (threshold) of 80% is required for a tender to be considered technically acceptable.

Prices are scored out of 80 points. Specific goals are scored out of 20 points in accordance with the PPPFA. Tenderers are ranked using the 80/20 system.

Documents required to claim preference points include a valid B-BBEE certificate, proof of ownership/shareholding, certified ID copies of shareholders, and proof of disability where applicable.

The tender is for the supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 3 years.

Returnable documents: Annexure B – Acknowledgement Form for Eskom OHS legal and other requirements, signed by an authorised person (CEO/Director/Managing Director) and witnessed by two witnesses.

Bidders must comply with the Occupational Health and Safety Act 85 of 1993, Compensation for Occupational Diseases and Illnesses Act 130 of 1993, and other Eskom OHS requirements and policies. Non-compliance may result in penalties or termination.

Bidders must acknowledge and comply with Eskom's OHS legal and other requirements, including the Contract and Contractor OHS Management 32-726, OHS specification, Occupational Health and Safety Act 85 of 1993, Compensation for Occupational Diseases and Illnesses Act 130 of 1993, Occupational Health and Safety Incident Management Procedure 32-95, Life-Saving Rules 240-62196227, SHEQ Policy 32-727 Rev 9, Management of Substance Abuse in the Workplace 32-37, and Eskom Personal Protective Equipment (PPE) 240-44175132. After contract award, the supplier must align its processes to Eskom's OHS requirements. The main supplier is responsible for managing its contractors/suppliers and must ensure they comply with OHS requirements. Penalties may be enforced for non-conformance.

Supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 3 years.

Returnable documents: SBD 4 (Declaration of Interest), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), Authority to Sign/Board Resolution, SBD 6.1 (Preference Points Claim), CSD registration proof, and valid SARS tax clearance or tax compliance status PIN. All must be completed and signed.

Preference points claimed under the PPPFA system via SBD 6.1. No minimum qualifying thresholds or evaluation split (80/20 or 90/10) stated.

Supply and delivery of groceries on an 'as and when' required basis over 3 years at Medupi Power Station. Items include: 20ml milk pods (6000 packs), Nestle Cremora creamer sticks 4g (2500 boxes), 1L UHT full-cream milk (12000 boxes), 1L UHT low-fat/skim milk (2000 boxes), Selati white sugar 5kg sachets (2500 boxes), Selati brown sugar 5kg sachets (2500 boxes), Ellis brown creamer sticks 200x4g (2000 boxes), Five Roses black tea 102 bags (3500 boxes), Freshpak rooibos tea 80 pack (3500 boxes), Nescafe Ricoffy sachets 200x2.7g (3000 boxes), still water 500ml pack of 24 (3200 packs), Canderel 0.8g (500 boxes), assorted cooldrinks 300ml (500 packs), Powerade 500ml (500 packs), Red Bull 250ml (200 packs), Simba chips 36g (300 packs), Jungle Energy Bar 40g (600 packs), Bakers Topper biscuits 50g (300 packs), Cadbury Endearmints 1kg (300 packs), Nestle Kitkat case 36x20g (100 boxes), mini chocolates combo (200 boxes).

Pricing is rate-based. The contract price adjustment formula (CPA) applies with proportions: 0.7 linked to groceries index (SEIFSA Table D4), 0.15 linked to transport index (SEIFSA Table L2B), and 0.15 fixed. Offer must state total price exclusive of VAT, VAT @ 15%, and total inclusive of VAT.

Bidder must be registered on the Central Supplier Database (CSD). Valid SARS tax clearance certificate or tax compliance status PIN required. B-BBEE certificate or sworn affidavit for preference points claim (SBD 6.1). No CIDB grading, professional registration, or minimum turnover requirements indicated.

The contract is for the supply and delivery of groceries at Medupi Power Station for a period of 36 months (3 years) on an as and when required (ad hoc) basis. The service involves procurement and delivery of groceries to support the operational needs of the power station.

Supply Manager: Justice Futhana, Medupi Power Station, Tel: 014 762 2422, Email: [email protected]. For invoice queries: FSS Contact Centre, Tel: 011 800 5060, Email: [email protected].

Returnable documents: the Form of Offer and Acceptance (C1.1), Contract Data (C1.2), Pricing Data (C2), and Scope of Work (C3) must be completed and submitted. The offered total of the Prices exclusive of VAT, VAT at 15%, and the total inclusive of VAT must be stated. The tenderer must sign the Offer and Acceptance, and any deviations must be recorded in the Schedule of Deviations. The tenderer must contact the Purchaser's agent within two weeks of receiving the completed contract to arrange delivery of any securities, bonds, guarantees, or proof of insurance.

The tender is evaluated under the NEC3 Supply Contract (SC3). The contract is a priced contract where prices are derived from a list of items, either as lump sums or as expected quantities multiplied by rates. The total of the Prices is assumed to be fully inclusive of everything necessary to provide the goods and services. No specific evaluation criteria such as preference points or functionality scores are stated in the document.

Scope: Supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 36 months (3 years). Deliveries must be made Monday to Thursday between 8:00 and 15:00, and Fridays between 8:00 and 11:00. The supplier must ensure deliveries are scheduled to avoid disruptions, inspect deliveries upon arrival, adhere to order specifications, maintain stock levels, comply with quality standards, and report issues promptly. Goods must be marked to indicate safety and quality standards. The supplier must procure groceries such as fresh produce, dairy products, tea, coffee, and other essential items, and monitor inventory levels to identify replenishment needs.

Payment terms: The assessment interval is between the twenty-five (25) days of each successive month. Payments are made within four (4) weeks after a valid invoice is accepted. Interest on late payments is at the publicly quoted prime rate of interest charged by Standard Bank of South Africa Limited. Invoices must be submitted electronically in PDF format only, and must include the supplier's VAT registration number, the Purchaser's VAT registration number, description of goods, total amount excluding VAT, VAT, and total including VAT. The invoice must include the wording: 'Your invoice is encrypted in order to comply with SARS requirements that invoices, and statements sent electronically are tamperproof.'

The supplier must comply with the Occupational Health and Safety Act, Basic Conditions of Employment Act, National Road Traffic Act, COIDA, and all Eskom SHEQ procedures. The supplier must have a quality management system aligned with ISO 9001 and meet Eskom QM-58 Category 4 requirements. The supplier must be registered on the National Treasury Central Supplier Database (CSD) and hold a valid SARS tax compliance status (standard Eskom prerequisite). No specific CIDB grading, B-BBEE level, local content percentage, or minimum turnover is stated.

The tender is for the supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 3 years. The document provided is Eskom's standard conditions of tender and does not contain the specific scope details.

Closing date and time: 2026-09-07 at 10:00 (SAST).

Site visit / clarification meeting: if stipulated as compulsory in the Tender Data, attendance is mandatory and failure to attend will result in disqualification. Details are stated in the Tender Data.

All communication must be directed to the Eskom Representative identified in the Invitation to Tender, in writing, in English. Queries must not be addressed to any other Eskom official. Clarification responses will be published on the Eskom Tender Bulletin and NT e-Tender Portal.

Submission method: tenders must be submitted electronically via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time. Paper submissions are not permitted for e-tendering.

Returnable documents: all mandatory tender returnables must be completed and submitted by the closing date and time. This includes the Acknowledgement Form, which must state whether the tender is for the whole or part of the scope. Any certificate, document, or proof of registration must be valid and current for the entire tender validity period.

Disqualification risks: late submissions are not accepted; the e-tendering system will not allow finalisation after closing. Tenders must be submitted in English and signed by an authorised signatory. Failure to submit the original tender or a copy (where required) will result in disqualification. Mandatory returnables missing at closing will disqualify the tender.

Evaluation stages: basic compliance, mandatory returnables, pre-qualification criteria, then functionality (if applicable) with a minimum threshold stated in the Tender Data, then price and specific goals. Eskom will not measure the same criterion twice (no double dipping).

Preference points: price and specific goals are scored under the PPPFA 90/10 or 80/20 system. If a tenderer fails to submit proof of B-BBEE level or specific goals by closing, it will score zero for those points but will not be disqualified if otherwise responsive.

Price evaluation: price is evaluated per the Tender Data, considering factors such as CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV and forecasted rates of invoicing.

Arithmetical errors: if there is a discrepancy between figures and words, the words prevail. Eskom will correct errors in line-item totals, decimal points, or additions; if the tenderer does not accept corrections, the tender is rejected.

Financial analysis: Eskom will assess the financial risk of the tenderer; if mitigating factors are insufficient, the tenderer may not be considered for award.

Objective criteria: award may go to a tenderer that did not score highest only in accordance with Section 2(1)(f) of the PPPFA, and such criteria must be stated in the Invitation to Tender. Functionality and B-BBEE elements cannot be used as objective criteria.

Scope: supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 3 years. Specific quantities, delivery schedules, and quality standards are not detailed in the provided document.

The document does not specify quality management requirements beyond the general requirement to comply with Eskom's SHEQ (Safety, Health, Environment and Quality) systems and to provide proof that such systems are in place. All costs associated with SHEQ must be reflected in the tender.

Pricing must be in South African Rand, include all duties, taxes (including VAT) and levies, and be fixed for the duration of the contract unless otherwise stated. Rates and prices must be submitted in accordance with the exchange rate and base date in the Invitation to Tender. The pricing schedule must be completed without omissions; arithmetical errors will be corrected by Eskom with the tenderer's concurrence. If a bill of quantities or pricing schedule applies, the line-item total prevails over the unit rate in case of multiplication errors. The tenderer must not use correction fluid or tape. Alternative tenders are allowed only if a main tender is submitted and permitted. The tenderer may be required to provide a breakdown of rates during evaluation, but this must not change the submitted prices.

Pricing: rates and prices must be in South African Rand, include all duties, taxes (including VAT) and levies applicable 14 days prior to closing. Prices are fixed for the contract duration unless otherwise stated in the Invitation to Tender.

Insurance: Eskom's insurance may not cover all risks; bidders should seek advice.

Security for performance: if required, bidders must name at least two financial institutions they would approach for the security; Eskom may reject unsuitable institutions.

Financial analysis: bidders may be subject to financial risk assessment; if the risk is too high and no mitigating factors exist, the bidder will not be considered for award.

Eligibility: bidders must be eligible to do business with Eskom and not under any restriction. Bidders must not be 100% sub-contracting the scope of work.

CSD registration: bidders must be registered on the Central Supplier Database and have a valid tax clearance.

B-BBEE: proof of B-BBEE level (certificate, CSD number, or CSD report) must be provided at closing if it is a pre-qualification criterion; otherwise, a missing or expired certificate results in zero points under PPPFA allocation. Fraudulent or fronting will be reported to the B-BBEE Commission.

CIDB: if CIDB grading is stipulated in the Tender Data, bidders must be registered with CIDB at closing or be capable of registration within 21 working days. Proof of registration is mandatory at closing; if only an application is available, that must be submitted at closing and the actual proof by contract award.

SHEQ: proof of safety, health, environment and quality systems must be provided to Eskom's satisfaction at closing or contract award; all SHEQ costs must be included in the tender.

SDL&I Undertaking: must be completed and submitted by contract award; otherwise the tender will not be considered for award.

Designated materials: information on designated materials and thresholds must be submitted by contract award.

Compliance: bidders must comply with relevant legislation including National Treasury instructions, CIDB regulations, PPPFA, B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.

Fraud and misrepresentation: any misrepresentation or falsification of information will lead to disqualification and may result in suspension from doing business with state-owned companies for up to 10 years.

Bidders must comply with the OHS Act and Eskom's SHEQ requirements. They must provide proof that safety, health, environment and quality systems, policies and capabilities are in place at the closing date or contract award. All SHEQ costs must be included in the tender. The document does not specify a separate health and safety plan requirement beyond this.

Eskom may cancel the tender at any time before contract conclusion and will give written reasons on request. Eskom is not liable for any losses or damages incurred by tenderers during the process. Eskom may negotiate with selected tenderers. Tender validity: the tender must remain valid for the period stated in the Tender Data; if requested, the tenderer must extend validity without modifying the tender. If validity expires before contract award, the process is deemed concluded without award. Confidentiality: all matters related to the procurement must be treated as confidential. Standardised specifications incorporated by reference must be obtained. Site visits or clarification meetings, if compulsory, must be attended. Clarification requests must be in writing to the Eskom Representative. Insurance: Eskom's insurance may not cover all risks. Alterations to tender documents are not allowed except to correct errors, and must be initialled. Alternative tenders are allowed only if a main tender is submitted and permitted. The tenderer must sign the Form of Agreement if awarded. Proof of authority is required if an agent submits the tender.

Evaluation follows the PPPFA 90/10 or 80/20 system. Price and specific goals are scored, and the tenderer with the highest combined score is ranked first. Functionality, if a criterion, requires a minimum threshold stated in the Tender Data. Eskom will not measure a criterion twice. If a tenderer fails to submit proof of B-BBEE or specific goals, it scores zero for those points but is not disqualified if otherwise responsive. Objective criteria under Section 2(1)(f) may be applied only if stated in the Invitation to Tender.

The tender is for the supply and delivery of groceries (tea, coffee, milk, sugar) for stock replenishment on an 'as and when' required basis over a period of 3 years at Medupi Power Station. The contractor must ensure all necessary groceries are provided in a timely manner to support the operational needs of the power station. The service involves regular procurement and delivery of groceries to the power station.

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Technical evaluation team members:

• Justice Futhana, Manager Support Services (acting)
• Lesetsa Monyeki, Officer Properties

Returnable documents:

• Proof of delivery vehicle: copy of registration documents or proof of ownership (eNatis) for a long-base bakkie with trailer, or an 8, 10 or 12-ton truck; or a signed agreement with a logistics company/service provider, with the service provider attaching its registration documents or proof of ownership (eNatis).
• Company profile.
• Signed, contactable reference letters clearly stating purchase order or contract numbers.
• Valid ITA 34C from SARS.
• Proof of local storage address for delivery lead time.
• Signed commitment letter to supply quality products and not counterfeits or products of poor quality.

Disqualification risks:

• Failure to meet any mandatory criteria requirement.
• Deviation from technical criteria requirements.
• Tendering without conducting site visits or plant walk-downs is an acceptable risk, but bidders should be aware it may affect scoring.

Technical evaluation consists of mandatory criteria (Compliant or Non-Compliant) and qualitative criteria scored on a weighted score card.

Qualitative scoring table:

• Compliant: 100%
• Compliant with associated qualifications: 75%
• Non-compliant: 40%
• Totally deficient or non-responsive: 0%

Minimum weighted final score (threshold) for a tender to be considered from a technical perspective: 80%.

Qualitative criteria weights and scoring:

• Company experience in delivery of groceries (40%): 1 year – 10 points, 2 years – 20 points, 3 years – 40 points. Proof: copy of purchase order/contract or signed contactable reference letters stating purchase order/contract number.
• Valid ITA 34C from SARS (20%): available – 20 points, not available – 0 points.
• Delivery lead time (30%): 24 hours – 5 points, 5 hours – 10 points, 2 hours – 30 points. Proof of local storage address required.
• Commitment letter to supply quality products (10%): signed letter – 10 points, no letter – 0 points.

Scope: Supply and delivery of groceries (tea, coffee, milk, sugar) for stock replenishment on an 'as and when' required basis over a period of 3 years at Medupi Power Station.

The service involves regular procurement and delivery of groceries to support the operational needs of the power station and the sustenance of personnel.

Delivery method requirements (mandatory):

• Long-base bakkie with trailer, or
• 8, 10 or 12-ton truck, or
• A signed agreement with a logistics company/service provider.

Proof of delivery vehicle ownership or agreement must be submitted.

Eskom will score the technical category of the tender evaluation. The evaluation is performed by the appointed Technical Evaluation Team (TET) and is based on the tenderer's ability to meet the technical requirements. The evaluation consists of mandatory criteria and qualitative criteria.

Company experience in delivery of groceries (40% weight):

• 3 years' experience required for full marks (40 points).
• 1 year – 10 points, 2 years – 20 points, 3 years – 40 points.
• Proof: copy of purchase order/contract or signed contactable reference letters clearly stating purchase order/contract number.

Valid ITA 34C from SARS (20% weight):

• Available – 20 points, not available – 0 points.

Delivery lead time (30% weight):

• 24 hours – 5 points, 5 hours – 10 points, 2 hours – 30 points.
• Proof of local storage address required.

Commitment letter to supply quality products (10% weight):

• Signed letter – 10 points, no letter – 0 points.

Mandatory technical criteria:

• Delivery method: proof of delivery vehicle (eNatis registration or proof of ownership) or signed logistics agreement.
• Company profile must be attached.

Qualitative criteria requiring compliance:

• Valid ITA 34C from SARS (attach updated ITA 34C).
• Signed commitment letter to supply quality products and not counterfeits or products of poor quality.

Foreseen acceptable technical risks:

• Tendering without conducting site visits or plant walk-downs.

Unacceptable technical risks:

• Failure to meet mandatory criteria requirements.

Unacceptable technical exceptions/conditions:

• Deviation from technical criteria requirements.

Mandatory technical evaluation criteria:

• Delivery method: long-base bakkie with trailer, or 8/10/12-ton truck (attach copy of registration documents or proof of ownership (eNatis)), or a signed agreement with a logistics company/service provider (service provider to attach copy of registration documents or proof of ownership (eNatis)).
• Company profile must be attached.

Technical evaluation consists of mandatory criteria and qualitative criteria. Mandatory evaluation results are 'Compliant' or 'Non-Compliant'. Qualitative evaluation uses a weighted score card: Compliant (100%), Compliant with associated qualifications (75%), Non-compliant (40%), Totally deficient or non-responsive (0%). The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is 80%.

Medupi Power Station responsibility and commitment is to ensure a safe working environment is in

line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative

obligations. This OHS specification is Medupi power station minimum requirements which are

required to be met for the duration of the contract period. Supply and delivery of groceries

contractor is expected to develop an OHS plan that meets these requirements as well as all the

relevant applicable legislation that they conform to Medupi Power Station in no way assumes the

contractor’s legal responsibilities and liabilities. The contractor is and remains accountable for the

quality and execution of their health and safety programme for their employees and appointed

contractor employees. This OHS specification reflects minimum requirements and should not be

construed as all-encompassing.

2. Supporting clauses

2.1 Scope

This OHS specification lists the legislative and Medupi Power Station requirements and, where

applicable, any requirements pertaining to local authorities, municipal by-laws, or environmental

legislation that must be met by the Supply and delivery of groceries.

2.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout Eskom Medupi Power Station for Supply and delivery of groceries contracts, standards,

and NEC 3.

2.1.2 Applicability

This OHS specification is applicable to Supply and delivery of groceries that intends to respond to

Eskom Medupi Power Station tender/enquiry with the intention of entering into a contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following

paragraphs.

2.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] OHS Act “Regulations on Hazardous Work by Children in South Africa”

[3] National Environmental Management Act .

[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

[6] 32-136 Contractor Health and Safety Requirements

[7] 240-62196227 Life- saving Rules

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[8] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

[9] 32-727 SHEQ Policy

[10] 32- 418 Working at Heights Procedure

[11] 240-62946386 Vehicle and Driver Safety Management Procedure

[12] 32-520 Risk Assessment procedure

[13] Plant Safety Regulations

[14] iso 45001

[15] Eskom Covid-19 policy

[16] National Disaster Management Act

[17] 240-441751321 Eskom Personal Protective Equipment Specification

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DmN 34-110 Operating A Vehicle Mounted Crane

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2.3 Definitions

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Definition Explanation

Appointed contractor Means a contractor appointed by the Main contractor

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined

in the contract). He/she is the person responsible for ensuring that the works

or services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience,

and qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contract’s Manager/End The person defined in a contract as the Eskom representative, for example,

User the project manager/contract custodian, that is, the person responsible for

managing the contract and ensuring that the works or services are executed

in terms of the contract.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable measures

to prevent such pollution or degradation from occurring, continuing, or

recurring. If such harm to the environment is authorised by law or cannot

reasonably be avoided or stopped, such person must minimise and rectify

such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any person

who is employed by or works for an employer and who receives or is entitled

to receive any remuneration or who works under the direction or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person

who employs or provides work for any person and remunerates that person

or expressly or tacitly undertakes to remunerate him/her, but excludes a TES

(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956

(Act No. )

Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,

specifications, work instructions, guidelines, or manuals

Occupational Health (OHS Act) means a file or other record in permanent form, containing the

and safety file information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

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Definition Explanation

Occupational Health (OHS Act) means a document specification of all health and safety

and safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

Occupational Health means comprehensive health and safety requirements for a contract, project,

and safety requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

National sourcing of services providers/contractors at the divisional level and not at BU

Enquiries/contracts level thorough tendering, request for price etc

Organisation may be defined as a group of individuals (large of small) that is cooperating

under the direction of executive leadership in accomplishment of certain

common objects

Main contractor (In the text of this document) Means an employer, as defined in section 1 of

the OHS Act, who intends to tender for or has signed a contract with Eskom

for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the

General Administrative Regulations under the Act

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034) means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor,

consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares

all the tasks at hand and discusses task allocation, the identified risks, and

the control measures with all his/her team members on site before

commencing a specific task and documenting the agreed strategy. (This

shall be done to ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

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2.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DEL Department of Employment and Labour (Inspection and Enforcement services

– Provincial office)

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

LDV Light Delivery Vehicle

MSDS Material Safety Data Sheets

OHS Act Occupational Health and Safety Act and Regulations,

O&M Operating and Maintenance

LoG (COID) Letter of Good Standing

SABS South African Bureau Standard

SANS South African National Standard

2.5 Related/supporting documents

Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS file for

evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the project

manager/end user who will facilitate the signing of the document by Eskom and contractor

representatives.

3. Document content

3.1 Scope of work

The supply and delivery of groceries at Medupi power station on an as and when required basis

Note: The contractor who will be awarded this contract will be known as the “Main contractor” and

any contractor appointed by the Main contractor will be known as the “Appointed contractor"

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3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the time of

submitting the safety file. The main contractor must ensure that a section 37(2) agreement is compiled

between the main contractor and all their appointed contractors for the contract. The original copy of

the section 37(2) agreement must be retained by the contractor, and a copy must be retained by the

C&I manager. A copy of all the agreements must form part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of children,

especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

Before resorting to the use of child labour, due consideration must be given to the child's

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on Hazardous

Work by Children in South Africa" with emphasis on paragraph 2: Purpose and Interpretation. Eskom

Medupi Power Station does not condone the use of child labour and, therefore, all effort must be

exercised, and child labour should not be used.

3.2.3 OHS Act

The contractor and appointed contractors shall have an up-to-date copy of the OHS Act and

regulations which will be available to all employees.

3.2.4 Coid

The Supply and delivery of groceries contractor and all his/her appointed contractors shall be

registered with an appropriate employment compensation commissioner and have available a valid

letter of good standing (LoG) from such commissioner. The obligation lies with the contractors to

ensure that the LoG remain valid throughout the contract period. A copy of the LoG must be filed in

the contractor OHS files.

3.2.5 Legislative Compliance

The Supply and delivery of groceriescontractors will comply with all the legislation pertaining to this

contract being:

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The Main contractor and all appointed contractors will comply with all the legislation pertaining to this

project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 ESKOM requirements

The Supply and delivery of groceriesshall, before commencement of the project ensure that all

their employees are familiar with the relevant Eskom Medupi Power Station OHS documentation that

is applicable to Supply and delivery of filters.

.

3.3.1 Appointment of a Contractor

The Supply and delivery of groceries contractor will be appointed by Eskom Medupi Power Station

on the awarding of the contract and will be responsible and accountable for all legislative and Eskom

Medupi Power Station requirements for the duration of the contract.

3.3.2 Appointment of sub-contractors

The Supply and delivery of groceriescontractor may appoint contractors to assist in the contract. All

appointments shall be done in writing and will form part of the SHE plan that is required to be

submitted to Eskom. Adequate training and instruction must be given to the appointees and the Main

contractor must ensure that all the appointed contractors understand their roles and responsibilities.

Note: Copies of contractor appointments must be kept in the respective SHE file.

3.3.3 SHEQ Policy

SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of their

strategic objectives, and values of integrity, customer satisfaction, excellence, and innovation. The

Supply and delivery of groceries contractor and all appointed contractors, if not already in place,

will be required to compile an organisational SHEQ policy in line with their OHS responsibilities. The

policy must be signed by the organisation’s CE or the appointed assistant to the CE, OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A copy of the policy

must be filed in the contractor's OHS files and attached as an annexure to the OHS Plan.

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3.3.4 Covid -19 policy

Due to the current pandemic the contractors are required to submit the Covid policy signed by the most

senior person. The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in the contractor's OHS files and attached as an annexure to the OHS Plan.

3.3.5 Covid -19 requirements

Covid-19 costs are not for profit making purpose and Eskom reserves the right to accept and/or

decline the list of PPE which will be listed in the detailed Covid-19 costs. Due to the current pandemic

the contractors are required to provide Eskom with a Covid-19 risk assessment and a detailed plan on

how to prevent the spread of the virus and what control measures will be put in place to protect

Eskom employees and members of the public. The risk assessment must include the following but not

limited to, adherence to Covid-19 protocols in designated smoking areas. Covid-19 costs are

applicable for the duration of the pandemic and the Covid-19 costs will be ceased once the country

has declared that Covid-19 is no more a pandemic. The contractors have an obligation to comply with

the National Disaster Management Act including the appointment of the Compliance Officer.

3.3.6 Eskom Life-saving Rules

1. Eskom places a high value on health and safety and urges every organization that undertakes work

for Eskom to do the same.

2. Eskom has developed five life-saving guidelines that will apply to all Eskom Medupi Power

Station employees, agents, consultants, and contractors. Any Eskom employee or employee of a

Main Contractor or appointed contractor who fails to follow these rules would be deemed a serious

violation. These rules are in place to protect any employee, labour broker, or contractor working from

significant injury or death.

3. If any contractual work (including delivery of any product) is to be undertaken on Eskom Medupi

Power Station premises, the rules shall be obeyed by any contractor and their employees.

The rules are:

Rule description of rule

Open, isolate, test, earth, bond and create an equipotential zone

Rule 1 BEFORE TOUCH

(That is plant, any plant operating above 1000 V)

Hook up at heights

Rule 2 Working at height is defined as any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from or

into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4

No person is allowed to be under the influence of intoxicating liquor or drugs while on duty

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Permit to work

Rule 5 Where an authorisation limitation exists, no person shall work without the required permit to

work.

Ensure safe live working

Rule 6 Ensure all live work basic principles are adhered to, as outlined (for the method being used) in

the High Voltage Live Working Standard for the respective division

Eskom Medupi Power station will take a zero-tolerance approach to these rules.

Noncompliance to Life-saving rules is regarded serious misconduct and will result in

serious disciplinary action, which may include dismissal.

This is to ensure that everyone who works on or visits an Eskom Medupi Power Station facility

returns home to their families safely.

3.3.7 Substance abuse

1. Alcohol and substance abuse are serious threats to any business, especially when it comes to

workplace accidents and car driving. As a result, Eskom has the right to take reasonable

procedures to identify and prohibit drunk people from entering the company.

2. General Safety Regulation 2A specifies the legal position on intoxication.

3. The allowable alcohol and drug level is 0%.

4. Contractor must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"), taking into

account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and anyone entering

the Eskom Medupi power Station site will be subjected to ad hoc alcohol testing.

5. Supply and delivery of groceries are invited to develop their own manual and test their own

employees for alcohol on a regular basis.

6. Test results must be marked "Confidential" and kept in the employee's personal file.

7. Eskom's life-saving rules must be included in the induction process.

8. All employees involved in the scope of work must sign the Life-saving rule pledge before

commencement of work.

3.4 Contractor organisational structure

3.4.1 Main Contractor Organogram

The Supply and delivery of groceries contractor must provide an organisational organogram

related to this contract, depicting all the levels of responsibility from the CE down to the

supervisors responsible for the contract. List the relevant positions held, names of appointees

and legal appointments.

The contractor must ensure that all appointed contractors comply with this requirement. The

Main contractor is responsible for keeping copies of all the organograms’ as well as submitting

them with the OHS plan. All organograms shall be updated timeously when appointments are

changed.

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This diagram must be signed off by the 16.1 or 16.2 and kept up to date and filed in the

project OHS files.

3.4.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the project,

listing the reporting structure from their CE down to their project supervisors. The diagram

must list the names, positions held, and any appointments made.

2. This diagram must be signed off by the 16.1 or 16.2 and kept up to date, a copy of which

must be given to the Main contractor and a copy filed in the relevant project OHS files.

3. This diagram must be kept up to date and filed in the project OHS files.

3.5 First aid and equipment

1. The requirements of the OHS Act GSR 3 must be observed.

2. First aid appointments must be made to meet the legal requirements. Appointees must be

trained to level 2 and the training service provider must be registered in accordance with section

26(1) of the Skills Development Amendment Act, Act No. . It is good practice for all

employees to be trained to at least level 1.

3. When appointing employees for work sites, cognisance must be taken into account the type

of work performed, the distance teams are working apart and the terrain to be covered if an

emergency should arise.

4. A list of emergency numbers must be displayed on the notice boards and made accessible for

all employees.

5. Main Contractor must ensure that his /her employees and appointed contractor employees

are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for every 50

or team of workers on site or part thereof, taking into account the type of work performed and

the distance between teams.

7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes must be

available and accessible for the immediate treatment of injured persons at the workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well as the name and

contact details of the First Aider of such first aid box or boxes shall be erected.

9. The Main Contractor and appointed contractor shall ensure that alternative arrangements be

made for incidents occurring after working hours.

Boxes and equipment

The following is a list of minimum contents of a first aid box:

 Item 1: Wound cleaner/antiseptic (100ml).

 Item 2: Swabs for cleaning wounds.

 Item 3: Cotton wool for padding (100 g).

 Item 4: Sterile gauze (minimum quantity 10).

 Item 5: 1 Pair of forceps (for splinters).

 Item 6: 1 Pair of scissors (minimum size 100 mm).

 Item 7: 1 Set of safety pins.

 Item 8: 4 Triangular bandages.

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 Item 9: 4 Roller bandages (75 mm X 5 m).

 Item 10: 4 Roller bandages (100 mm X 5 m).

 Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).

 Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).

 Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).

 Item 14: 4 First aid dressings (75 mm X 100 mm).

 Item 15: 4 First aid dressings (150 mm x 200 mm).

 Item 16: 2 Straight splints.

 Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.

 Item 18: 2 CPR mouth pieces or similar devices.

A content check list must be available with all boxes and boxes shall be checked on a regular basis,

kept clean and dust free.

3.6 OHS training

1. The Supply and delivery of groceries, when making a bid for this project shall provide a

breakdown list of the OHS training requirements and the costing of such requirements.

Similarly, appointed contractor must provide the same requirements when bidding with the

Main contractor.

2. The scope of training includes but is not limited to the type of work being performed and the

relevant procedures.

3. Where legislative and Eskom recommended appointments are made, the relevant training shall

be given to those appointees prior to the acceptance of those appointments.

4. When there is an amendment to the Acts and/or to the regulations, OHS specification and OHS

plan, all affected staff shall undergo the applicable in-house refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

6. Records of all training and qualifications of all contractor employees must be kept on the OHS

file.

3.6.1 Induction training

1. The Supply and delivery of groceries contractor shall ensure that all his / her employees,

appointed contractors and their employees have undergone the Eskom OHS induction

training prior to commencing work on site.

2. Attendance registers must be completed of any induction training given, which must indicate

that they have received and understood the induction training.

3. Prior to attending the induction training, all employees must undergo a pre-employment

medical examination and found fit for duty. A copy of the certificate of fitness must be kept in

the OHS file on site for the duration of the contract.

4. All employees and visitors on site shall carry the proof of induction training in the form of

access cards.

5. It is the contractor’s responsibility to keep records of induction training.

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Medupi Power Station OHS 32-726-11T Rev 1 Identifier

Specification for Supply and

Document

Delivery of Groceries Rev 2

Identifier

LOW RISK SERVICES Effective Date 30 June 2022

3.6.2 Contractor induction training

The Supply and delivery of groceries contractor shall ensure that all his / her employees and

appointed contractor employees undergo site specific work induction with regard to the approved project

OHS plan, hazards prevalent on the work site, scope specific risk assessment, rules and regulations,

and other related aspects.

3.6.3 Visitors to site induction

1. Visitors to the site shall be required to undergo and comply with the Eskom site-specific safety

induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been properly

inducted. No visitors are permitted to undertake any work onsite, of any nature.

3. Visitors who have completed site induction must be provided with a record of proof of

Induction training.

3.7 Housekeeping and order

1. Supply and delivery of groceries contractor shall maintain a high standard of housekeeping

within their work area and vehicles for the duration of the contract.

2. Prompt disposal of waste materials, scrap and rubbish is essential and be stored temporarily

in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may cause

serious injuries/fatalities.

4. Nails protruding through timber shall be bent over or removed so as not to cause injury.

5. All packaging material including boxes, pallets, crates, etc. to be removed from the work area

immediately.

6. On completion of his / her work, the contractor is responsible for clearing his / her work area

of all materials, scrap to the satisfaction of the client.

7. In cases where an inadequate standard of housekeeping has developed, compromising

safety and cleanliness, anyone has the responsibility to bring it to the attention of the Main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

8. The Eskom Medupi Power Station contract manager has the right to instruct the Main

contractor and appointed contractors to cease work until the area has been tidied up and

made safe. Neither additional costs nor extension of time to the contract shall be allowed as a

result of such a stoppage. Failure to comply with this requirement will result into site cleaning

by another cleaning contractor company at the cost of the Main contractor.

9. The Main contractor shall carry out regular safety/housekeeping inspections daily to ensure

maintenance of satisfactory standards. The Main contractor shall document the results of

each inspection and shall maintain records for viewing.

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Medupi Power Station OHS 32-726-11T Rev 1 Identifier

Specification for Supply and

Document

Delivery of Groceries Rev 2

Identifier

LOW RISK SERVICES Effective Date 30 June 2022

3.8 Smoking

The national smoking policy must be observed, and smoking is permitted in designated areas only

(Eskom Smoking Procedure 32-36).

3.9 Cellular phones

The national requirements regarding the use of cellular phones must be observed, when driving.

3.10 Occupational health and medical assessments

Note: Eskom Medupi Power Station will only accept medical surveillances conducted by an

Occupational Health Practitioner who holds a qualification in occupational health.

1. Supply and delivery of groceriescontractors must ensure that their employees and their

appointed contractor employees have a valid medical fitness certificate.

2. In order for the appropriate medical examinations to be conducted, each employee must have

a man job specification, which must indicate the description of work, list of hazards and

potential occupational exposure limits, physical hazards and required physical attributes.

3. The Contractor must ensure that his / her employees and appointed contractor employees

have undergone pre-entry medical examination before starting work on the contract.

4. Medical fitness certificates shall be renewed annually for employees who are working on site.

This shall be maintained until completion of the contract.

5. The Main contractor shall provide a documented process for managing those employees who

are issued with a conditional certificate of fitness.

6. The contractor shall include in the OHS file the record of the employees exit medical fitness

certificates as and when their employees leave the company.

3.11 Roles and responsibilities

The Supply and delivery of groceriesare required to list employee’s roles and responsibilities

pertaining to the contract.

3.12 Risk assessments

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk

assessments, to establish which risks and hazards are attached to the health and safety of persons

due to any work which is performed, any article or substance which is, handled, stored, transported.

A risk assessment is defined as an identification of the hazards associated with the scope of work

and an estimate of the extent of the risks involved, taking into account whatever precautions are

already being taken. It is essentially a three-stage process:

• identification of all hazards;
• evaluation of the risks;
• Measures to control the risks.

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Medupi Power Station OHS 32-726-11T Rev 1 Identifier

Specification for Supply and

Document

Delivery of Groceries Rev 2

Identifier

LOW RISK SERVICES Effective Date 30 June 2022

Risk assessments are required to be maintained. This means that significant changes to a process

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards come to light during the work process, then these should also be subjected to risk

assessments. Risk assessments for long term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as information

and record of the way jobs / tasks must be performed. Daily or issue based or task specific or on

the job risk assessments must be conducted at the place where work is to be performed/ conducted

to allow managers and employees to assess any inherent risks that could have been overlooked

during the initial risk assessment or any changes that might have occurred in a period of absence.

For example, if a job / task is extended over a day or halted due to inclement weather.

3.13 Personal protective equipment requirements

1. The contractor Supply and delivery of groceries shall provide PPE free of charge. The

issued PPE must be risk based.

2. The contractor shall comply with the requirements of GSR 2 of the OHS Act.

3. Contractor shall ensure that their visitors wear and use the correct PPE whilst on worksites.

4. Where PPE is required and visitors are not in possession of, then it is the individual contractor’s

responsibility to provide the PPE.

7. All PPE purchased and used by all contractor employees including visitors must comply with

the relevant SANS standards.

8. Monthly inspection records of PPE must be kept in the Safety file where contractors are onsite

for three months or more.

9. The Supply and delivery of groceriesshall provide training to his/her employees on the correct

use, care and maintenance of PPE and keep the record.

3.14 Incident management

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and 9,

using Eskom Procedure 32-95: Occupational Health and Safety Incident Management procedure

as a reference, and where injuries as contemplated in sections 24 and 25 have been sustained, be

reported to the Department of Employment and Labour.

Contractors shall use the Eskom Flash report to report incidents immediately or before end of shift.

The standard General Administrative Regulation Annexure 1 “Recording of an Incident form” for all

incident investigation reports. The objective of incident investigation should not only be a legal

requirement but should establish why and how the incident occurred and find out the real root cause

of the incident and to decide on precautionary measures that are required to address the root cause

to prevent any further recurrences of the same or similar incidents. Recommendation: lead

Incident investigators must be site manager and supervisors as per 32-95

The following must be taken into consideration regarding Medupi incident management

process:

• Injured /Involved Report to Supervisor /Line manager before the end of the shift.
• Supervisor or Line Manager report to ERT and OHS department.
• Supervisor /Line Manager accompany the injured to Medical centre.
• Referral to hospital: supervisor /Line manager must accompany the injured.

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Specification for Supply and

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Delivery of Groceries Rev 2

Identifier

LOW RISK SERVICES Effective Date 30 June 2022

• Supervisor/Line Manager must have the following documents when accompany the injured to

hospital:

➢ ID Copy of the injured

➢ WCL 1(employee report for accident/incident).

• Supervisor /Line Manager complete a flash report and send it via email to Medupi Gx OHS

Flash Report Drop Box [email protected]

3.15 Emergency management

The art of emergency preparedness and response is to minimise the effects of any emergency and

to restore normal activities as soon as possible. The contractor to familiarise themselves with the

Eskom emergency response plan and procedure. Periodic emergency drills must be undertaken to

test the effectiveness of their plan. This must be recorded and provided on request.

3.16 Non-conformance and compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is subject

to discipline in terms of the Eskom Procurement and Supply Chain Management Procedure.

2. Main contractors are required to implement a non-conformance procedure (if not already in

place) for issuing to contractors for transgressions. The procedure can include “quality” related

non-conformance issues. Similarly, appointed contractors must implement a non-conformance

procedure.

3. The procedure for the issuing and closing off of non-conformance reports shall be strictly

adhered to.

4. Contractor project management must monitor the close out of non-conformances issued, in not

doing so; any recommendations made may not be implemented.

5. Where non-conformances are issued by Eskom then one of the close-out steps of the

procedure will be for the offender to be called by the responsible project manager to explain

the non-conformance issued and what plan is in place to prevent a recurrence of the non-

conformance.

6. Should the contractor fail to provide adequate PPE (as per Eskom Personal Protective

Equipment Specification) to their employees for the tasks being performed and/or to visitors;

failure to enforce the wearing of such PPE will be viewed as a transgression of the legislative

and Eskom requirements.

3.17 OHS files

1. OHS file means documents or records in permanent form, containing the information about the

safety and health management system from inception, execution to completion of works.

2. All contractors are required to keep the OHS file on every project site. If there is more than one

site per project, a file per site shall be kept at that site. Contractors may keep additional files at

their head office as additional records.

3. The OHS file shall consist of the OHS documentation/information in line with the OHS

requirements/specification, legal and other requirements.

4. The sequence of filing the documentation must be kept in the same sequence as listed in this

OHS requirements /specification and the OHS plan. Health & Safety Plan must entails the

following minimum requirements: Legal Appointments & Organogram ,Task & site

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Medupi Power Station OHS 32-726-11T Rev 1 Identifier

Specification for Supply and

Document

Delivery of Groceries Rev 2

Identifier

LOW RISK SERVICES Effective Date 30 June 2022

specific Risk Assessment , Incident reporting & investigation Emergency preparedness

,Method Statement and Safe Work Procedures ,PPE records ,Medicals Monitoring(.i.e.

employees with underlying conditions)

5. Each record shall be separated by partitions to afford easy identification and access. Each

partition must be labelled.

3.18 WORK STOP. Any person may stop any activity where an unsafe act or unsafe condition that poses or may

pose an imminent threat to the safety and health of an individual or create a risk of degradation

of the environment.

2. Work stoppages that are initiated due to OHS concerns, non-compliance, or poor performance

related to the contractor’s works or services shall not warrant any financial compensation claim

lodged against Eskom where the contractor has not met the requirements defined legally or

contractually.

3. Where the work stoppage is initiated while the supplier is on Eskom premises, the supplier shall

not claim any financial compensation against Eskom for time lost.

3.19 Hours of work

The requirements of the Basic Conditions of Employment Act, Chapter Two “Regulation of Working

Time” must be adhered to. All contractors are required to maintain an accurate record of time worked

by each employee.

3.19.1 Normal work

All work conducted on site shall fall within the legal requirements in accordance with the Basic

Conditions of Employment Act. Contractors will notify their Eskom Supervisor or project manager of any

work that needs to be performed after hours according to the agreed arrangements. (The application

needs to be submitted timeously). Where applicable, the notification should include proof of application,

for overtime, to the Department of Employment and Labour and /or the letter of approval from the

Department of Employment and Labour.

3.19.2 Night work

When night work is to be performed, the baseline risk assessment must be reviewed to include the

management of night work. Contractors shall provide sufficient lighting to enable the entire work site

to be illuminated to a degree that employees will not work in dark (un-illuminated) or dimly lit areas.

Care must be exercised as not to use few lights with high light intensives as this will cause night

blindness.

If work is continuing from day light into night, at dusk, a toolbox talk must be held where all employees

will be advised of the hazards of night work and the extra precautions which require to be taken, i.e.,

poor housekeeping, stepping on uneven ground, stepping into holes etc.

3.19.3 Overtime

When overtime is required to be performed, the appointed contractors shall inform the Main contractor

of such action. The Main contractor shall inform the Eskom Medupi Power Station project manager of

such function and provide proof of exemption from the Department of Employment and labour.

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Specification for Supply and

Document

Delivery of Groceries Rev 2

Identifier

LOW RISK SERVICES Effective Date 30 June 2022

Contractors shall be aware of the effects of human fatigue and regulate overtime accordingly. The

baseline risk assessment must be reviewed to include the management of overtime work.

3.20 National contract

The OHS requirements outlined in this document are for tender phase to test the capability of the

future contractor/suppliers to meet Eskom Medupi Power Station and legal requirements. Once the

contract has been awarded the contractor/supplier shall meet with the OHS professionals from the

respective Eskom Business Unit to discuss the site and scope specific Occupational Health and

Safety (OHS) requirements and prepare and submit the Health and Safety file for evaluation within

the time frame agreed upon by the contractor and Eskom Business Unit. No work may begin until the

Health and Safety file has been approved by the individual Business Unit's OHS personnel. For the

length of the contract, the contractor shall adhere to the respective Business Unit's OHS, legal, and

other requirements, as amended.

3.21 Omissions from safety and health requirements specification

By drawing up this OHS specification Eskom Medupi Power Station has endeavoured to address the

most critical aspects relating to OHS issues in order to assist the contractor to adequately provide for

the health and safety of employees on site.

Should Eskom Medupi Power Station not have addressed all OHS aspects pertaining to the work that

is tendered for, the contractor needs to include it in the OHS plan and inform Eskom of such

issues when signing the contract.

3.22 Contract sign off

On completion of the project, all Eskom Medupi Power Station team must conduct the final audit,

inspections, and housekeeping to identify defects, outstanding actions, and open incident cases, and

present their findings to the contractor and Eskom contract manager, who must facilitate the

closeout. Once the contractor has closed all findings the Eskom’s team will verify and sign off prior to

issuing a completion certificate and final payment.

3.23 Eskom's right to terminate the contract

The contractor/supplier shall at all times comply with Eskom’s occupational health and safety (OHS),

legal and other requirements as amended for the duration of the contract. In addition, the contractor

shall comply with the requirements contained in the OHS Specification. Eskom reserves the right to

terminate the contract in the event that the contractor has built up a history of poor performance or non-

conformance in relation to matters of Eskom OHS and legal compliance. No work may commence until

the health and safety file has been approved by Eskom OHS personnel.

NB: Supply and delivery of groceriescontractor shall be audited every 6 months (twice a year)

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Template

Medupi Power Station OHS 32-726-11T Rev 1 Identifier

Specification for Supply and

Document

Delivery of Groceries Rev 2

Identifier

LOW RISK SERVICES Effective Date 30 June 2022

4. Authorization

Tendani Mukhuba

5. Revisions

Date Rev. Compiler Remarks

August 2015 0 F Pooe This provides the initial SHE

specification requirements that

must be met by the relevant

contractors who have been

awarded a contract for the work to

be performed for Eskom.

June 2022 1 F Pooe This provides the initial OHS

specification requirements that

must be met by the relevant

contractors who have been

awarded a contract for the work to

be performed for Eskom.

March 2026 2 M Tladi This provides the OHS Site

requirements specification that

must be met by Supply and

delivery of groceries supply who

have been awarded a contract for

the work to be performed for

Eskom Medupi Power Station.

6. Development team

7. Sehlare Modiba

8. Ayanda Phungula

9. Khomotso Koka

10. Prudence Rakgole

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Eskom Medupi Power Station, Private Bag X 9003, Steenbokpan Road, Onverwacht, Lephalale, 0557. Eskom's Contracts Manager: Justice Futhana. Eskom's OHS Manager: Tendani Mukhuba. Eskom's Procurement Officer: Momo Mojela. Eskom's OHS Personnel: Tendani Mukhuba.

Returnable documents: all required forms must be completed, signed, and submitted with the bid. The OHS specification requires the contractor to submit an OHS plan, including risk assessments, method statements, and safe work procedures, prior to commencement. A Section 37(2) agreement must be signed between Eskom and the main contractor at the time of submitting the safety file. The contractor must provide a breakdown of OHS training requirements and costing with the bid. The contractor must provide an organisational organogram signed off by the 16.1 or 16.2. The contractor must submit a Covid-19 risk assessment and detailed plan. The contractor must provide a valid Letter of Good Standing (LoG) from the Compensation Commissioner. The contractor must provide proof of medical fitness certificates for employees. The contractor must provide a SHEQ policy signed by the CE or appointed assistant. The contractor must provide a Covid-19 policy signed by the most senior person. The contractor must provide a list of first aid boxes and equipment. The contractor must provide a documented process for managing employees with conditional certificates of fitness. The contractor must provide a non-conformance procedure. The contractor must provide an OHS file containing all required documentation. The contractor must provide a housekeeping inspection record. The contractor must provide a list of emergency numbers. The contractor must provide a record of induction training. The contractor must provide a record of risk assessments. The contractor must provide a record of medical surveillance. The contractor must provide a record of substance abuse testing. The contractor must provide a record of toolbox talks. The contractor must provide a record of incident management. The contractor must provide a record of emergency management. The contractor must provide a record of work stoppage. The contractor must provide a record of hours of work. The contractor must provide a record of national contract. The contractor must provide a record of omissions. The contractor must provide a record of contract sign off. The contractor must provide a record of Eskom's right to terminate.

The document does not specify evaluation criteria. The tender is classified as LOW RISK SERVICES. The document mentions that the contractor must comply with all legislation and Eskom requirements. The document does not provide a scoring split or minimum qualifying thresholds.

Scope: Supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 3 years. The contractor will be known as the 'Main contractor' and any appointed contractor as 'Appointed contractor'. The contractor must develop an OHS plan that meets the requirements of the OHS specification and all applicable legislation. The contractor must comply with the OHS Act, COID, and other relevant legislation. The contractor must comply with Eskom's SHEQ Policy, Covid-19 policy, Life-saving Rules, and Substance Abuse Procedure. The contractor must provide an organisational organogram. The contractor must provide first aid equipment and trained first aiders. The contractor must provide OHS training including induction training for employees and visitors. The contractor must maintain high standards of housekeeping. The contractor must conduct risk assessments. The contractor must provide personal protective equipment (PPE) as per Eskom's PPE specification. The contractor must manage incidents and emergencies. The contractor must maintain an OHS file. The contractor must comply with hours of work as per the Basic Conditions of Employment Act. The contractor must comply with the National Contract. The contractor must comply with all legislative requirements including the Constitution, OHS Act, NEMA, National Water Act, and others.

The contractor is required to develop an OHS plan that meets the requirements, including risk assessments, method statements, and safe work procedures. The plan must be submitted to Eskom and include organisational structure, training, and other OHS elements.

The document does not state pricing format, bonds, guarantees, or payment terms. Covid-19 costs are not for profit-making purposes and Eskom reserves the right to accept or decline the list of PPE in the detailed Covid-19 costs.

B-BBEE Minimum Level: 2. Registration with the Compensation Commissioner (COID) with a valid Letter of Good Standing (LoG) for the contractor and all appointed contractors. Compliance with the OHS Act, National Environmental Management Act, National Road Traffic Act, and other applicable legislation. A Section 37(2) agreement must be signed between Eskom and the main contractor at the time of submitting the safety file. The contractor must have an up-to-date copy of the OHS Act and regulations. A valid medical fitness certificate for all employees, renewed annually. Covid-19 risk assessment and detailed plan required. Compliance with Eskom Life-saving Rules (zero tolerance).

1. Introduction ............................................................................................................................. 4

2. Supporting Clauses ......................................................................................................................... 4

2.1 Scope .......................................................................................................................................... 4

2.1.1 Purpose ................................................................................................................................ 4

2.1.2 Applicability ......................................................................................................................... 4

2.2 Normative/Informative References ......................................................................................... 4

2.2.1 Normative ............................................................................................................................ 4

2.2.2 Informative ........................................................................................................................... 5

2.3 Definitions ................................................................................................................................... 6

2.4 Abbreviations .............................................................................................................................. 9

2.5 Related/Supporting Documents .............................................................................................. 9

3. Document content ............................................................................................................................ 9

3.1 Scope of work............................................................................................................................. 9

3.2 Legal compliance ........................................................................................................... 10

3.2.1 Section 37(2) (Legal) Agreement ................................................................................... 10

3.2.2 Hazardous Work by Children (Child Labour) ............................................................... 10

3.2.3 OHS Act ............................................................................................................................. 10

3.2.4 Coid................................................................................................................................... 10

3.2.5 Legislative Compliance.................................................................................................... 10

3.3 Eskom requirements ............................................................................................................... 11

3.3.1 Appointment of a Contractor ........................................................................................... 11

3.3.2 Appointment of sub-contractors ..................................................................................... 11

3.3.3 SHEQ Policy ..................................................................................................................... 11

3.3.4 Covid -19 policy ................................................................................................................ 12

3.3.5 Covid -19 requirements ................................................................................................... 12

3.3.6 Eskom Life-saving Rules ................................................................................................. 12

3.3.7 Substance abuse .............................................................................................................. 13

3.4 Contractor organisational structure ......................................................... 13

3.4.1 Main Contractor Organogram ......................................................................................... 13

LOW RISK SERVICES Effective Date 30 June 2022

3.4.2 Appointed Contractor/s Organogram ............................................................................ 14

3.5 FIRST AID and EQUIPMENT ................................................................................................ 14

Boxes and equipment ............................................................................................................. 14

3.6 OHS training ....................................................................................................................... 15

3.6.1 Induction training .............................................................................................................. 15

3.6.2 Contractor induction training ........................................................................................... 16

3.6.3 Visitors to site induction ................................................................................................... 16

3.7 Housekeeping and order ........................................................................................... 16

3.8 Smoking .................................................................................................................................... 17

3.9 Cellular phones ........................................................................................................................ 17

3.10 OCCUPATIONAL HEALTH and MEDICAL ASSESSMENTS ........................................ 17

3.11 Roles and responsibilities ..................................................................................... 17

3.12 Risk Assessments ................................................................................................................. 17

3.13 Personal protective equipment requirements ....................................... 18

3.14 Incident MANAGEMENT ...................................................................................................... 18

3.15 Emergency management .......................................................................................... 19

3.16 Non-Conformance and Compliance ................................................................................... 19

3.17 OHS files ............................................................................................................................. 19

3.18 Work stoppage .............................................................................................................. 20

3.19 Hours of work ............................................................................................................... 20

3.19.1 Normal work .................................................................................................................... 20

3.19.2 Night work ....................................................................................................................... 20

3.19.3 Overtime .......................................................................................................................... 20

3.20 National contract ...................................................................................................... 21

3.21 Omissions from safety and health requirements specification .. 21

3.22 Contract sign off........................................................................................................ 21

3.23 ESKOM's RIGHT TO TERMINATE THE CONTRACT .................................................... 21

4. AuthoriZation .................................................................................................................................. 22

5. Revisions ......................................................................................................................................... 22

6. DEvelopment team ........................................................................................................................ 22

line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative

obligations. This OHS specification is Medupi power station minimum requirements which are

required to be met for the duration of the contract period. Supply and delivery of groceries

contractor is expected to develop an OHS plan that meets these requirements as well as all the

relevant applicable legislation that they conform to Medupi Power Station in no way assumes the

contractor’s legal responsibilities and liabilities. The contractor is and remains accountable for the

quality and execution of their health and safety programme for their employees and appointed

contractor employees. This OHS specification reflects minimum requirements and should not be

construed as all-encompassing.

paragraphs.

2.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] OHS Act “Regulations on Hazardous Work by Children in South Africa”

[3] National Environmental Management Act .

[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

[6] 32-136 Contractor Health and Safety Requirements

[7] 240-62196227 Life- saving Rules

LOW RISK SERVICES Effective Date 30 June 2022

[8] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

[9] 32-727 SHEQ Policy

[10] 32- 418 Working at Heights Procedure

[11] 240-62946386 Vehicle and Driver Safety Management Procedure

[12] 32-520 Risk Assessment procedure

[13] Plant Safety Regulations

[14] iso 45001

[15] Eskom Covid-19 policy

[16] National Disaster Management Act

[17] 240-441751321 Eskom Personal Protective Equipment Specification

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DmN 34-110 Operating A Vehicle Mounted Crane

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined

in the contract). He/she is the person responsible for ensuring that the works

or services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience,

and qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contract’s Manager/End The person defined in a contract as the Eskom representative, for example,

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable measures

to prevent such pollution or degradation from occurring, continuing, or

recurring. If such harm to the environment is authorised by law or cannot

reasonably be avoided or stopped, such person must minimise and rectify

such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any person

who is employed by or works for an employer and who receives or is entitled

to receive any remuneration or who works under the direction or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person

who employs or provides work for any person and remunerates that person

or expressly or tacitly undertakes to remunerate him/her, but excludes a TES

(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956

(Act No. )

specifications, work instructions, guidelines, or manuals

Occupational Health (OHS Act) means a file or other record in permanent form, containing the

and safety file information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

Occupational Health (OHS Act) means a document specification of all health and safety

and safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

and safety requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034) means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor,

consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares

all the tasks at hand and discusses task allocation, the identified risks, and

the control measures with all his/her team members on site before

commencing a specific task and documenting the agreed strategy. (This

shall be done to ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

LOW RISK SERVICES Effective Date 30 June 2022

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the time of

submitting the safety file. The main contractor must ensure that a section 37(2) agreement is compiled

between the main contractor and all their appointed contractors for the contract. The original copy of

the section 37(2) agreement must be retained by the contractor, and a copy must be retained by the

C&I manager. A copy of all the agreements must form part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of children,

especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on Hazardous

Work by Children in South Africa" with emphasis on paragraph 2: Purpose and Interpretation. Eskom

project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 ESKOM requirements

appointments shall be done in writing and will form part of the SHE plan that is required to be

submitted to Eskom. Adequate training and instruction must be given to the appointees and the Main

contractor must ensure that all the appointed contractors understand their roles and responsibilities.

Note: Copies of contractor appointments must be kept in the respective SHE file.

3.3.3 SHEQ Policy

SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of their

strategic objectives, and values of integrity, customer satisfaction, excellence, and innovation. The

will be required to compile an organisational SHEQ policy in line with their OHS responsibilities. The

policy must be signed by the organisation’s CE or the appointed assistant to the CE, OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A copy of the policy

must be filed in the contractor's OHS files and attached as an annexure to the OHS Plan.

senior person. The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in the contractor's OHS files and attached as an annexure to the OHS Plan.

3.3.5 Covid -19 requirements

Covid-19 costs are not for profit making purpose and Eskom reserves the right to accept and/or

decline the list of PPE which will be listed in the detailed Covid-19 costs. Due to the current pandemic

the contractors are required to provide Eskom with a Covid-19 risk assessment and a detailed plan on

how to prevent the spread of the virus and what control measures will be put in place to protect

Rule 2 Working at height is defined as any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from or

into.

of work performed, the distance teams are working apart and the terrain to be covered if an

emergency should arise.

are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for every 50

or team of workers on site or part thereof, taking into account the type of work performed and

the distance between teams.

 Item 1: Wound cleaner/antiseptic (100ml).

 Item 2: Swabs for cleaning wounds.

 Item 3: Cotton wool for padding (100 g).

 Item 4: Sterile gauze (minimum quantity 10).

 Item 5: 1 Pair of forceps (for splinters).

 Item 6: 1 Pair of scissors (minimum size 100 mm).

 Item 7: 1 Set of safety pins.

 Item 8: 4 Triangular bandages.

plan, all affected staff shall undergo the applicable in-house refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

safety and cleanliness, anyone has the responsibility to bring it to the attention of the Main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

3.10 Occupational health and medical assessments

Note: Eskom Medupi Power Station will only accept medical surveillances conducted by an

a man job specification, which must indicate the description of work, list of hazards and

potential occupational exposure limits, physical hazards and required physical attributes.

certificates as and when their employees leave the company.

3.11 Roles and responsibilities

The Supply and delivery of groceriesare required to list employee’s roles and responsibilities

pertaining to the contract.

3.12 Risk assessments

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk

assessments, to establish which risks and hazards are attached to the health and safety of persons

due to any work which is performed, any article or substance which is, handled, stored, transported.

and an estimate of the extent of the risks involved, taking into account whatever precautions are

already being taken. It is essentially a three-stage process:

• identification of all hazards;
• evaluation of the risks;
• Measures to control the risks.

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards come to light during the work process, then these should also be subjected to risk

assessments. Risk assessments for long term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as information

and record of the way jobs / tasks must be performed. Daily or issue based or task specific or on

the job risk assessments must be conducted at the place where work is to be performed/ conducted

to allow managers and employees to assess any inherent risks that could have been overlooked

during the initial risk assessment or any changes that might have occurred in a period of absence.

issued PPE must be risk based.

2. The contractor shall comply with the requirements of GSR 2 of the OHS Act.

3. Where PPE is required and visitors are not in possession of, then it is the individual contractor’s

responsibility to provide the PPE.

use, care and maintenance of PPE and keep the record.

3.14 Incident management

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and 9,

using Eskom Procedure 32-95: Occupational Health and Safety Incident Management procedure

as a reference, and where injuries as contemplated in sections 24 and 25 have been sustained, be

reported to the Department of Employment and Labour.

LOW RISK SERVICES Effective Date 30 June 2022

• Supervisor/Line Manager must have the following documents when accompany the injured to

hospital:

➢ ID Copy of the injured

➢ WCL 1(employee report for accident/incident).

• Supervisor /Line Manager complete a flash report and send it via email to Medupi Gx OHS

Flash Report Drop Box [email protected]

3.15 Emergency management

safety and health management system from inception, execution to completion of works.

LOW RISK SERVICES Effective Date 30 June 2022

specific Risk Assessment , Incident reporting & investigation Emergency preparedness

,Method Statement and Safe Work Procedures ,PPE records ,Medicals Monitoring(.i.e.

employees with underlying conditions)

partition must be labelled.

3.18 WORK STOP. Any person may stop any activity where an unsafe act or unsafe condition that poses or may

pose an imminent threat to the safety and health of an individual or create a risk of degradation

of the environment.

will be advised of the hazards of night work and the extra precautions which require to be taken, i.e.,

poor housekeeping, stepping on uneven ground, stepping into holes etc.

3.19.3 Overtime

baseline risk assessment must be reviewed to include the management of overtime work.

3.20 National contract

future contractor/suppliers to meet Eskom Medupi Power Station and legal requirements. Once the

contract has been awarded the contractor/supplier shall meet with the OHS professionals from the

respective Eskom Business Unit to discuss the site and scope specific Occupational Health and

Safety (OHS) requirements and prepare and submit the Health and Safety file for evaluation within

the time frame agreed upon by the contractor and Eskom Business Unit. No work may begin until the

length of the contract, the contractor shall adhere to the respective Business Unit's OHS, legal, and

other requirements, as amended.

3.21 Omissions from safety and health requirements specification

most critical aspects relating to OHS issues in order to assist the contractor to adequately provide for

the health and safety of employees on site.

inspections, and housekeeping to identify defects, outstanding actions, and open incident cases, and

present their findings to the contractor and Eskom contract manager, who must facilitate the

closeout. Once the contractor has closed all findings the Eskom’s team will verify and sign off prior to

issuing a completion certificate and final payment.

3.23 Eskom's right to terminate the contract

The contractor/supplier shall at all times comply with Eskom’s occupational health and safety (OHS),

legal and other requirements as amended for the duration of the contract. In addition, the contractor

shall comply with the requirements contained in the OHS Specification. Eskom reserves the right to

terminate the contract in the event that the contractor has built up a history of poor performance or non-

conformance in relation to matters of Eskom OHS and legal compliance. No work may commence until

the health and safety file has been approved by Eskom OHS personnel.

NB: Supply and delivery of groceriescontractor shall be audited every 6 months (twice a year)

August 2015 0 F Pooe This provides the initial SHE

specification requirements that

must be met by the relevant

contractors who have been

awarded a contract for the work to

be performed for Eskom.

June 2022 1 F Pooe This provides the initial OHS

specification requirements that

must be met by the relevant

contractors who have been

awarded a contract for the work to

be performed for Eskom.

March 2026 2 M Tladi This provides the OHS Site

requirements specification that

must be met by Supply and

delivery of groceries supply who

have been awarded a contract for

the work to be performed for

Eskom's right to terminate the contract is stated. The contractor cannot claim financial compensation against Eskom for time lost if they have not met legal or contractual requirements. Work stoppage due to housekeeping issues will not result in additional costs or extension of time.

evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the project

line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative

quality and execution of their health and safety programme for their employees and appointed

Returnable documents: Form A (Tender & Contract Quality Requirements) must be completed and signed to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard.

Bidders must complete and sign Form A to accept Eskom Supplier Quality Requirements and ISO 9001 standard. No other eligibility criteria are stated in the provided document.

Supply and delivery of groceries (tea, milk, coffee, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 3 years.

The tenderer must complete and sign Form A to accept Eskom Supplier Quality Requirements and ISO 9001 standard. The form includes clauses and principles of ISO 9001, such as customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

Tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. Includes pre-contract award quality requirements (Category 4 selected), post-contract award conditions (contract execution, supplier quality performance monitoring), standard conditions (Eskom rights of access, rights to information, preservation, quality audits, management of nonconformities, special processes), and ISO 9001 clauses and principles.

Bidders must complete and sign Form A to accept Eskom Supplier Quality Requirements and ISO 9001 standard. No other evaluation criteria are stated in the provided document.

The tender is for the supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an as-and-when required basis over a period of 3 years. The quality requirements are defined by the Supplier Quality Management Tender Evaluation Scorecard (Rev 7).

Returnable documents: Form A (completed and signed), Method Statement based on Scope of Work, information for defined roles, responsibilities and authorities, Quality Objectives and Quality Policy. The tender returnables template must be completed, saved as PDF, and signed before submission.

Quality evaluation weighted sections: Section A (Quality Management System Requirements ISO 9001) 25%, Section B (Evidence of QMS in operation) 25%, Section C (Contract Quality Plan) 20%, Section D (Quality Control Plan) 20%, Section E (User defined additional requirements) 10%. Section A offers two options: Option 1 (valid ISO 9001 certification) or Option 2 (evidence of QMS in operation). Bidders must meet the applicable quality requirements to score points.

Category 4 applies: Form A, Method Statement based on Scope of Work, information for defined roles, responsibilities and authorities, Quality Objectives and Quality Policy.

No specific compliance requirements beyond the quality management documentation listed under returnables.

The specification defines the minimum quality requirements for all existing and potential Eskom suppliers, covering selection, evaluation, vendor registration, management, monitoring, assessment and auditing. It requires suppliers to develop, implement, maintain and continually improve a quality management system (QMS) based on ISO 9001.

Closing date: 17 October 2021 (from the specification document; note the tender record lists 2026-09-07T10:00:00.000Z — the document date is used as stated).

No briefing, site visit or clarification deadlines are stated.

No specific contact names, emails or phones are stated. The functional area is Quality Management. The specification lists compiled/supported/authorized by: SA Sambo (Chief Advisor Quality Management), P Dondashe (Middle Manager Quality Management), L Meyer (Acting Senior General Manager Quality Risk and Management), K Pather (Quality Management Sustainability).

Returnable documents:

• Form A (240-68099512): Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001. Must be completed, signed and returned with the tender.
• Quality documentation per the applicable category (1, 2, 3 or 4) as selected in the tender, using the List of Tender Returnables (240-12248652).
• The List of Tender Returnables (240-12248652) specifies the exact quality documents required for this tender.

Submission method and address are not stated in the source document.

The specification references the List of Tender Returnables (240-12248652) and Form A (240-68099512) as required returnable documents. Suppliers must submit quality documentation as per the selected category, including QMS manuals, policies, procedures, audit reports, quality plans, and method statements.

Quality assessment criteria are selected and completed by an Eskom Quality representative. Suppliers must acknowledge and accept Eskom Supplier Quality requirements via Form A. Supplier capability and capacity assessments are performed prior to contract award for suppliers providing products/services with high risk to operational sustainability, working on critical plant and equipment, supplying critical plant items or components, or providing special processes. No scoring split or minimum qualifying thresholds are stated.

Scope: Supply and delivery of groceries (tea, coffee, milk, sugar) at Medupi Power Station on an 'as and when' required basis over a period of 3 years.

The source document is the Eskom Supplier Quality Management Specification (240-105658000, Rev 3), which applies to all Eskom suppliers and sub-suppliers. It requires suppliers to develop, implement, maintain and continually improve a quality management system (QMS) based on ISO 9001.

Quality requirements are classified into four categories (1, 2, 3 and 4); only one category applies per procurement process, as indicated in Form A.

• Category 1: Full ISO 9001 certification, audit reports, draft contract quality plan, ITP/QCP example, documented information for externally provided processes, roles/responsibilities, and management review records.
• Category 2: Objective evidence of a developed, implemented and maintained QMS complying with ISO 9001, including QMS manual, quality policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure, audit reports, draft CQP, ITP/QCP example, and management review records.
• Category 3: Objective evidence of a developed QMS complying with ISO 9001, including the same documented information as Category 2 but without audit reports and management review records.
• Category 4: Quality method statement based on ISO 9001, signed quality policy, quality objectives, documented information for externally provided processes, and roles/responsibilities specific to the project.

Sub-suppliers must also comply with the same QMS requirements where their scope includes design, manufacturing, maintenance, testing, storage, delivery, installation, commissioning or project management.

Suppliers must submit a quality method statement based on ISO 9001 and specific to the scope of work, addressing all business management processes to ensure Eskom's requirements are met. Method statements must include clear descriptions of equipment, locations, quality verification activities, reference documents, procedures and acceptance criteria. A quality kick-off meeting is held at the start of the contract, and coordination meetings with Eskom require 14 days' advance notice.

Quality audits and quality performance reviews must be carried out by trained, accredited and experienced personnel in accordance with documented procedures. Personnel performing special processes must be certified competent through a certificate of competency, either via internal training management or an external certification body (e.g., NDT) accredited per SETA requirements.

Suppliers and sub-suppliers must develop, implement, maintain and improve a formal QMS conforming to ISO 9001 (latest revision). ISO 9001 certification from an accredited body is required unless excluded by the selected category. Required documented information includes quality manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure, and management review records. Contract Quality Plans (CQP) and Quality Control Plans (QCP/ITP) must be developed, reviewed and accepted by Eskom, with intervention points (hold, witness, surveillance). Special processes (welding, NDT, etc.) require qualified personnel with certificates of competency. Eskom may appoint resident quality inspectors and has the right to perform audits and surveillances.

No pricing schedule, rates, bill of quantities or payment schedules are stated in the source document.

No pricing format, bonds, guarantees, payment terms or financial capacity thresholds are stated in the source document.

ISO 9001 certification (or applicable QMS standard) is required unless excluded by the selected category. Suppliers must complete and sign Form A. Compliance with the List of Tender Returnables (240-12248652) is mandatory. The specification references the PPPFA (Preferential Procurement Policy Framework Act, 2000) and CIDB 1004 (Best Practice Guideline A4: Evaluating Quality in Tender Submissions). No B-BBEE level or CSD registration is stated in the source document.

The specification references the Safety, Health, Environment, and Quality (SHEQ) Policy (32-727) and IAEA Safety Standard GS-R-3.1. No specific OHS plan or HSE compliance requirements are detailed in the source document.

Standard conditions include Eskom's rights of access to supplier facilities, rights to information, preservation requirements, management of nonconformities, and special processes. Contractual remedies for nonconformity are referenced under FIDIC/NEC, with escalation to management review committees for repeated nonconformities. Preservation requirements must be documented in purchase orders and work authorisations, and Eskom has free and unrestricted access to all preservation records.

Suppliers must complete and sign Form A (Tender and Contract Quality Requirements) and submit quality documentation based on the applicable category (1, 2, 3 or 4) as selected in the tender. Categories specify the level of QMS documentation required, from full ISO 9001 certification (Category 1) to a quality method statement (Category 4).

Quality assessment criteria are selected by an Eskom Quality representative. Supplier capability and capacity assessments are performed prior to contract award for high-risk supplies, critical plant items, or special processes. No scoring split or minimum qualifying scores are stated.