Supply and delivery of electrical power components for vaalputs mini server room – nrwdi RFQ

For clarifications: Contact Moses Shandukani ([email protected]) or Manqoba Simelane (072 693 0381).

For submissions: Email to [email protected].

Delivery address: 3 Basson Street, Springbok, 8240, Northern Cape Province.

Submit your quotation via email to [email protected] before the closing deadline (12 June 2026, 17:00). Late submissions will not be considered.

• Quotations must fully comply with the provided price structure/table and scope of work. Partial or non-compliant quotes will be disqualified.
• Use the correct email address for submission ([email protected]). Clarifications can be directed to [email protected] or Manqoba Simelane on 072 693 0381.
• The mailbox capacity is 10MB per email. You may send multiple emails to accommodate all files, but all must be received before the deadline.
• Complete and submit SBD forms 4 and 6.1 with your quotation.
• Ensure your quotation includes a validity period of 60 working days from the closing date.
• Indicate whether delivery is included (Yes/No).
• Disqualification risks: Submitting after the deadline, using the wrong email, or failing to meet mandatory requirements.

NAME OF BUSINESS:................................................................................................ CONTACT NAME:...................................................................................................... CONTACT NUMBER:.................................................................................................. CSD NO:.................................................................................................................... Email Address:......................................................................................................

Evaluation is conducted in three phases:

• Phase 1: Mandatory Requirements (At Closing Stage)*
• Disqualification if: Quotation is incomplete or non-compliant with the price structure/scope, submitted late, sent to the wrong email, lacks a minimum of two reference letters for previous electrical supply contracts, or omits ID copies of owners/directors (as per CIPC/CSD/B-BBEE documents).

• Phase 2: Price and Specific Goals (80/20 Preference Point System)*
• Price: 80 points. Scored using the formula: Ps = 80
• (1 - (Pt - Pmin) / Pmin), where Pt = your tender price, Pmin = lowest acceptable tender price.
• Specific Goals: 20 points. Allocated based on B-BBEE ownership:
• Black ownership: 12 points (91%-100%), 10 points (75%-90%), 8 points (51%-74%), 4 points (≤50%), 0 points (none).
• Women ownership: 8 points (91%-100%), 6 points (75%-90%), 4 points (51%-74%), 2 points (≤50%), 0 points (none).
• Submit proof (e.g., CIPC documents, B-BBEE certificate/affidavit, CSD report) to claim points.

• Phase 3: Mandatory Requirements (At Award Stage)*
• Disqualification if: Bidder is non-tax compliant, listed in the Register of Restricted Suppliers, or on the Tender Defaulters Register.

• Additional Notes:*
• Orders above R30,000 are evaluated using the 80/20 system and a functionality scorecard (if applicable).
• Fraudulent claims for preference points may result in disqualification, contract cancellation, or legal action.

Scope: Supply and deliver electrical power components and accessories for the Vaalputs Mini Server Room to support four UPS units, two air-conditioning systems, and ICT infrastructure.

• Supplier Responsibilities:*
• Supply all listed electrical components.
• Ensure components meet industrial electrical standards.
• Deliver materials to the Vaalputs site for installation by the maintenance/electrical contractor.

• Component Requirements:*
• Suitable for a server room environment.
• Support dedicated electrical circuits, lockable isolators, and industrial IEC60309 outlets.
• Proper cable sizing, routing, and separation from ICT and HVAC electrical loads.

• List of Items to Quote:*

1. 32A Type C MCB in DB (10 units)

2. 6mm² 3-core copper circuit (100m, 2 rolls)

3. 40A double-pole lockable isolator (10 units)

4. 32A IEC60309 blue socket outlet (10 units)

5. Solid PVC trunking (100mm x 40mm x 3m, 15 units)

6. PVC Conduit Pipe 20mm x 4m (100 units)

7. 20MM Hospital Saddle Galv (100 units)

8. PVC Conduit Pipe 25mm x 4m (100 units)

9. 25MM Hospital Saddle Galv (100 units)

10. Convoluted Tubing – Medium Duty 20MM PVC Flexible White (50 units)

11. Convoluted Tubing – Medium Duty 25MM PVC Flexible White (50 units)

12. FTTH Drop Cable (2-4 Core, Single Mode, Outdoor, 100m, 2 units)

Indicate if your company is ISO 9001:2015 certified for Quality Management Systems.

Use the provided pricing table to quote each item. Include the following columns: Item Number, Product Description, Quantity, Unit Price, and Total Price.

• Subtotal all items, then add VAT as a separate line. Grand Total must be clearly stated.
• Example items: 32A Type C MCB, 6mm² 3-core copper cable, 40A isolators, IEC60309 outlets, PVC trunking/conduit, hospital saddles, convoluted tubing, FTTH drop cable.
• Delivery address: 3 Basson Street, Springbok, 8240, Northern Cape Province.
• Quotation validity: 60 working days from closing date.

Pricing must be firm and include all amounts excluding VAT. VAT must be listed as a separate line item.

• Use the provided pricing table to quote each item individually (Unit Price x Quantity = Total Price).
• Subtotal, VAT, and Grand Total must be clearly indicated.
• Quotation validity period: 60 working days from the closing date.
• Indicate whether delivery costs are included (Yes/No).

• Central Supplier Database (CSD): Must be registered on the CSD (foreign bidders with no local entity are exempt).
• Tax Compliance: Non-tax compliant bidders will be disqualified at the award stage.
• B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit. Points are awarded based on ownership (see evaluation criteria).
• Reference Letters: Submit a minimum of two reference letters from previous clients where electrical power equipment was supplied.
• Director/Owner IDs: Submit certified copies of ID documents for all owners/directors (as per CIPC/CSD/B-BBEE records).
• SBD Forms: Complete and submit SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form).
• Restricted Suppliers: Bidders listed in the Register of Restricted Suppliers or Tender Defaulters Register will be disqualified.
• ISO 9001:2015: Indicate if your company is certified for Quality Management Systems (not mandatory but requested).

B-BBEE requirements:

• Submit a valid B-BBEE certificate or sworn affidavit.
• Preference points are awarded based on ownership:
• Black ownership: Up to 12 points (scaled by percentage).
• Women ownership: Up to 8 points (scaled by percentage).
• Proof required: CIPC documents, B-BBEE certificate/affidavit, CSD report, or other supporting documentation.

• Email submissions only. Mailbox capacity is 10MB per email; multiple emails are allowed if needed.
• All emails must be received before the deadline.
• Bidder’s Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1) must be completed and submitted.
• The bidder must certify that the bid was prepared independently and without collusion.
• Suspicious bids may be reported to the Competition Commission or National Prosecuting Authority (NPA).
• Non-compliance with declarations may result in rejection, contract cancellation, or a 10-year restriction from public sector business.

Mandatory requirements for submission:

• Quote fully and according to the price structure/table and scope of work.
• Submit before the closing date and time (12 June 2026, 17:00).
• Use the correct submission email: [email protected].
• Provide a minimum of two reference letters from previous clients for electrical power equipment supply.
• Submit certified ID copies of owners/directors (as per CIPC/CSD/B-BBEE documents).
• At award stage: Must be tax compliant and not listed in the Register of Restricted Suppliers or Tender Defaulters Register.
• Register on the Central Supplier Database (CSD).
• Complete SBD forms 4 and 6.1.
• Attach a valid B-BBEE certificate or affidavit.

Evaluation follows a three-phase process:

• Phase 1 (Closing Stage):* Mandatory requirements (disqualification if non-compliant).
• Phase 2:* Price (80 points) and Specific Goals (20 points) using the 80/20 Preferential Procurement Regulations, 2022.
• Price scoring: Ps = 80
• (1 - (Pt - Pmin)/Pmin).
• Specific Goals: Points for Black and Women ownership (see B-BBEE section).
• Phase 3 (Award Stage):* Mandatory requirements (tax compliance, not on restricted lists).

• Orders above R30,000 use the 80/20 system and a functionality scorecard (if applicable).
• Fraudulent claims may result in penalties, including disqualification or legal action.