Supply and delivery of toners & black drums – northern cape government tender

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Bidders must be registered on the Central Supplier Database (CSD). They must be tax compliant and not listed on the National Treasury Register of Restricted Suppliers or the Tender Defaulters Register. Specific goals points are awarded based on Black People ownership (up to 12 points) and Women ownership (up to 8 points).

2.1 Background

NRWDI seeks to appoint a suitable supplier to supply and deliver black drums and toners for printers in

Springbok. Below are images of the required items:

Black Drum

Toners (Black, Cyan, Magenta,

Yellow)

Yes No

Have you quoted fully or according to the

price table and scope of work?

Will the quotation be sent before the

closing time and date of the RFQ and to

the correct email address?

Has a minimum of 2 recommendations/

reference letters for drums/toners or

cartridges been submitted?

Are ID copies of the owners / directors of

the bidding company submitted?

2. Price and Specific Goals Evaluation

a. Suppliers that will comply with all the mandatory requirements at closing stage will be evaluated

further on price (80 points) and specific goals (20 points) in terms of the 80/20 preference points

system in line with the Preferential Procurement Regulations, 2022.

b. Price will be evaluated on 80 points and 20 points will be allocated to specific goals as illustrated

on SBD 6.

3. Mandatory Requirements (at Award Stage)

a. Non tax compliant Bidders will not be awarded the RFQ.

b. Bidders listed in the Register of Restricted Suppliers or in the Tender Defaulters Register from

National Treasury will be disqualified.

Failure to comply to the above mandatory requirements will disqualify your quotation.

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NB: Please ensure quotation proposal complies as follows:

Please mark under

Yes/No to ensure

Mandatory Requirements Description compliance with the RFQ

Yes No

Are your tax matters in order or compliant?

Is your business listed on the Register of Restricted

Suppliers or on the Tender’s Defaulters Register?

For any clarification

regarding this matter, please contact Moses Shandukani at the email address:

[email protected] or Manqoba Simelane on 072 693 0381.

Email the quotation to: [email protected]

Important:

1. Please take note of the different email addresses for clarifications and for submission of your

quote. Only quotes submitted to [email protected] will be considered for further

evaluation.

2. Quotes must be emailed to: [email protected] before the closing deadline. Any

quotation received after the deadline will not be considered.

3. Orders above R 30 000 will be evaluated according to the 80/20 preference point system and

a functionality scorecard, where functionality is applicable.

4. Please indicate if you are ISO 9001:2015 certified Quality Management System.

5. Attach a valid BBBEE certificate or affidavit, if applicable.

6. Complete all SBD forms and send back together with your quotation (SBD 4&6.1)

7. The successful bidder must be registered on the Central Supplier Database except for foreign

bidders with no local registered entity.

8. The mailbox capacity per email is 10MB. A bidder may send as many emails as necessary to

accommodate all files. All emails must be received before the deadline.

9. The RFQ is subject to the General Conditions of Contract from National Treasury, refer to:

http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Cont

r act-%20Inclusion%20of%20par%2034%20CIBD.pdf

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Required by: The National Radioactive Waste

Disposal Institute

Delivery address

Delivery address

3 Basson Street,

Springbok, 8240

Northern Cape Province

Expected Delivery Date, (to be completed by the Supplier)

(Only a firm delivery date will be accepted)

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise, employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

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1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

...........................................................................

.....................

...........................................................................

.....................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

...........................................................................

.............

...........................................................................

.............

CSD Report or BBBEE Certificate / Affidavit

CSD report and/or any other documentation

Central Supplier Database except for foreign

4. Please indicate if you are ISO 9001:2015 certified Quality Management System.
5. Complete all SBD forms and send back together with your quotation (SBD 4&6.1)
6. The successful bidder must be registered on the Central Supplier Database except for foreign

r act-%20Inclusion%20of%20par%2034%20CIBD.pdf

Points Allocation: 80 points

B-BBEE Details: ople.

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Enterprises owned by Women: 8

a) 8 points: 91% - 100% ownership by women.

b) 6 points: 75% - 90% ownership by women.

c) 4 points: 51% to 74% ownership by women.

d) 2 points for 50% and lower ownership by women.

e) 0 points for no ownership by women.

4.3 Tenderers must submit documents as valid proof to substantiate points claimed for specific

goals, that should include amongst others the Shareholder Certificate/CIPC Company

Registration Documents, certified copies of ID for directors, certified copy of B-BBEE

certificate/sworn affidavit, CSD report and/or any other documentation.

Declaration with regard to company/firm

4.4 Name of

company/firm...............................................................................

4.5 Company registration number:

.....................................................................

4.6 Type of company/ firm

1 Partnership/Joint Venture / Consortium

1 One-person business/sole propriety

1 Close corporation

1 Public Company

1 Personal Liability Company

1 (Pty) Limited

1 Non-Profit Company

1 State Owned

Company [TICK

Applicable box]

4.7 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary pr

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From: The National Radioactive Waste Disposal Institute

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Required by: The National Radioactive Waste

The evaluation will be carried out in three Phases:

• Phase 1: Mandatory Requirements (At Closing Stage)

• Phase2: Price and Specific Goals

• Phase 3: Mandatory Requirements (At Award Stage)

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1. Mandatory Requirement (At RFQ Closing Date)

i. A supplier who fails to quote fully or according to the price structure/table and scope of work

will be disqualified.

ii. Quotation submitted after the closing date and time will not be considered for evaluation.

iii. Quotations that are not sent through the procurement central email will not be

considered for evaluation.

iv. Submit a minimum of two reference/recommendation letters (the letters must not be linked

or conflicted with bidding company) from the previous clients where drums/toners or

cartridges were supplied. The letters must have contact details, contact person and be on

the letterhead of the previous clients.

v. Submit ID copies of the owners/directors of the bidding company as reflected on official

registration documents e.g. CIPC, CSD Report or BBBEE Certificate / Affidavit.

Failure to comply with the above mandatory requirements will lead to disqualification

of your quotation.

NB: Please ensure quotation proposal complies as follows:

Please mark under Yes/No to ensure

Mandatory Requirements compliance with the RFQ

Pt–P min = ( − )P min

Ps 80 1

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Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under

consideration

Pmin = Price of lowest acceptable

tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt–P max

P max = ( + ) Ps + 80 1

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Where:

Ps = Points scored for price of tender under

consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state

must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used

to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system

will apply and that the lowest acceptable tender will be used to determine the applicable

preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10

and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Maximum Number of points

number of points claimed (80/20

system) allocated The specific goals allocated points in terms of this tender

(80/20 (To be completed

system) by the tenderer)

Enterprises owned by Black People: 12

a) 12 points: 91% - 100% ownership by black people.

b) 10 points: 75% - 90% ownership by black people.

c) 8 points: 51% to 74% ownership by black people.

d) 4 points for 50% and lower ownership by black people.

e) 0 points for no ownership by black people.

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Enterprises owned by Women: 8

a) 8 points: 91% - 100% ownership by women.

b) 6 points: 75% - 90% ownership by women.

c) 4 points: 51% to 74% ownership by women.

d) 2 points for 50% and lower ownership by women.

e) 0 points for no ownership by women.

4.3 Tenderers must submit documents as valid proof to substantiate points claimed for specific

goals, that should include amongst others the Shareholder Certificate/CIPC Company

Registration Documents, certified copies of ID for directors, certified copy of B-BBEE

certificate/sworn affidavit, CSD report and/or any other documentation.

Declaration with regard to company/firm

4.4 Name of

company/firm...............................................................................

4.5 Company registration number:

.....................................................................

4.6 Type of company/ firm

1 Partnership/Joint Venture / Consortium

1 One-person business/sole propriety

1 Close corporation

1 Public Company

1 Personal Liability Company

1 (Pty) Limited

1 Non-Profit Company

1 State Owned

Company [TICK

Applicable box]

4.7 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

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iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

(f)

.............................................. (g)

Signature(s) of tenderer(s)

(h)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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Appendix a

Black Drum

Toners(Black,Cyan,Magenta,Yellow)

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