Lease of remaining extent of erf a portion of the remainder of portion 10 of farm sterkloop 688 ls gymnastic club a for a period of nine (9) years and 11 months

Technical enquiries: Mr. Mantlako Sebaka, telephone 015 290 2751, email [email protected].

Supply chain enquiries: Mr. Tiro Pilusa, telephone 015 290 2148, email [email protected].

Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane.

Submit the bid in a sealed envelope clearly marked with the bid number and description. Deposit the envelope in the bid box at the Polokwane Municipality Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, before 10:00 on 21 September 2026. The bid box is generally open 24/7. Bids received after the closing time will not be considered. All forms must be completed in black ink, every page initialled, and the document not missing any pages. Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Invitation to Bid): captures bidder details and is the cover page of the offer.
• MBD 3.1 (Schedule of Prices): the pricing schedule.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or the procuring institution.
• MBD 5 (Declaration for Procurement above R10 million): mandatory if applicable.
• MBD 6.1 (Preferential Procurement Form): used to claim B-BBEE preference points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Annexure A (Evaluation Process and Criteria).
• Annexure B (Certificate for Municipal Services and Payments).
• Annexure C (Authorisation for Deduction of Outstanding Amounts Owed to Council).
• Proof of CSD registration (CSD number).
• Proof of tax compliance (TCS PIN or CSD number).
• Proof of payment of municipal rates and taxes, or a letter from a tribal authority, or a valid lease agreement.
• Joint Venture Agreement if applicable, properly signed by all parties.
• Authority to sign (board resolution or power of attorney) confirming the signatory's authority.
• If a sole proprietor or partnership, attach identity documents of all partners.

Bids are evaluated using the 80/20 preference points system: 80 points for price and 20 points for specific goals as defined in the Preferential Procurement Policy Framework Act and Regulations, 2022. Bids must remain valid for 90 days after the closing date. The municipality reserves the right to negotiate further conditions with the successful bidder. Disqualification grounds include: late submission; missing pages from the bid document; completion in pencil; bidder attempts to influence the evaluation or award; unsatisfactory performance on a previous contract with any organ of state in the last five years; the bidder or any director being in the service of the state; being listed on the Register of Bid Defaulters; abuse of the municipality's supply chain management system; failure to complete and sign the Certificate of Independent Bid Determination (MBD 9) or providing false information. The City Manager may reject a bid if the bidder or any director has committed fraud, failed to pay municipal rates or service charges in arrears for more than three months, or been convicted of fraud or corruption in the past five years.

The lease is for the remaining extent of Erf a portion of the remainder of portion 10 of Farm Sterkloop 688 LS, Gymnastic Club A, for a period of 9 years and 11 months. No further technical specifications are provided in the document.

Pricing must be submitted on the official MBD 3.1 (Schedule of Prices) form. The total bid amount must be stated. Bidders must demonstrate financial ability to execute the contract. Payment will be made in Rand within 30 days after submission of a valid invoice accompanied by a delivery note. The municipality may require a performance security (bank guarantee, irrevocable letter of credit, or cashier's cheque) within 30 days of contract award, but the amount is not specified in the document. No bond or guarantee percentage is stated. Prices are fixed for the duration of the contract unless otherwise authorised.

CSD registration: A valid CSD number must be provided.

Tax compliance: Bidders must submit their SARS TCS PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire (Part B:3). For consortia/joint ventures/subcontractors, each party must submit a separate TCS/PIN/CSD number.

Proof of municipal rates and taxes payment: Must be attached, or a letter from a tribal authority, or a valid lease agreement. Failure to pay municipal rates or service charges in arrears for more than three months may lead to disqualification.

Joint Venture Agreement: If applicable, a properly signed agreement must be submitted.

B-BBEE: Preference points are claimed via MBD 6.1. No specific B-BBEE level threshold is stated.

CIPC registration: Not explicitly required, but the bidder must be a legal entity.

Local content: Not mentioned.

The following standard forms must be fully completed: MBD 4, MBD 5 (if applicable), MBD 8, MBD 9, and an authority to sign (board resolution or power of attorney).

Bids evaluated under the 80/20 preference points system: 80 points for price, 20 points for specific goals. Bids must remain valid for 90 days. Disqualification grounds include late submission, incomplete forms, unsatisfactory past performance, bidder or director being in the service of the state, being listed on the Register of Bid Defaulters, abuse of SCM, and failure to complete MBD 9.