Lease of office space for productivity SA cape town branch (northern suburbs, 250m²–300m², 5-Year term)

Productivity SA, a Schedule 3A public entity under the Employment Services Act, seeks to lease office space for its Cape Town Branch. The purpose is to support regional operations, ensure efficient service delivery, and provide a professional working environment. The lease is for 250m²–300m² in the Northern Suburbs of Cape Town (north of the N1 corridor), with a 5-year contract starting 01 December 2026. Larger spaces may be considered subject to negotiation. The RFP details bidder responsibilities but does not constitute an offer; it is an invitation for a requirements-based decision process.

Closing date and time: 12 August 2026 at 10:30 AM. Briefing session: 24 July 2026 at 10:30 AM (virtual via Zoom: https://us02web.zoom.us/webinar/register/WN_C25CPrY0R3aXQ4yHbjXdVg). Last day for queries: 30 July 2026. Responses to queries: 05 August 2026. Bid validity period: 120 days after closing date.

Bidder enquiries: Sifiso Gwala (Technical) and Bongi Sigasa (Bidding Procedure). Email: [email protected], [email protected]. Phone: +27 (0) 11 848 5371. Submission address: Tender box at Office 202, Edward III Building, 70 Edward Street, Tyger Valley. Postal address: Private Bag 235, Midrand, Gauteng, 1685. Productivity SA general contact: +27 (0) 11 848 5300, www.productivitysa.co.za.

Submit bids by the closing date and time (12 August 2026 at 10:30 AM) to the tender box at Office 202, Edward III Building, 70 Edward Street, Tyger Valley. Late bids will not be accepted. Bids must be submitted on official forms provided (not re-typed) or as prescribed in the bid document. Submit two (2) copies of each file (1 original and 1 duplicate) and one (1) USB with the content of each file. All pages must be initialed on the bottom right-hand corner. Bids may also be posted to Private Bag 235, Midrand, Gauteng, 1685 (preferably registered mail) or couriered to the same address. Bids must remain valid for 120 days after the closing date. Amendments to bid conditions or setting counter-conditions will invalidate the bid.

Lease office space for Productivity SA Cape Town Branch in the Northern Suburbs of Cape Town, north of the N1 corridor (e.g., Plattekloof, Panorama, Parow North, Welgelegen, Durbanville, Kenridge, Eversdal, Monte Vista, Tygervalley, Bellville, Brackenfell). Required space: 250m² to 300m² (minimum size mandatory; larger spaces may be considered subject to negotiation). Lease duration: 5 years, commencing 01 December 2026. Premises must support efficient service delivery and align with public sector standards.

Evaluation methodology is based on Treasury Regulation 16A3 under the Public Finance Management Act (PFMA), the Preferential Procurement Policy Framework Act (2000), and the Broad-Based Black Economic Empowerment Act (2003). Bidders must comply with all applicable Productivity SA Acts, Rules, and Regulations throughout the contract, particularly during the final evaluation and selection phase.

Submit pricing on the official SBD 3.2 form. Include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Non-firm prices are subject to escalation adjustments as per the bid document. For period contracts, price adjustments use the formula: Pa = (1 - V)Pt

• (Σ(Rit/Rio
• Di)) + VPt, where V = 15%, Pt = original bid price, Di = cost factors (sum to 100%), Rit/Rio = index ratios. Provide a breakdown of price factors (e.g., labour, transport). For foreign currency components, specify financial institution, currencies, and amounts remitted abroad. Adjustments use average monthly exchange rates from the bidder’s commercial bank.

Submit pricing on the official SBD 3.2 form. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Non-firm prices are allowed with adjustments as per the bid document. Price escalations for period contracts use the formula: Pa = (1 - V)Pt

• (Σ(Rit/Rio
• Di)) + VPt, where V = 15%, Pt = original bid price, Di = cost factors (sum to 100%), Rit/Rio = index ratios. Provide a breakdown of price factors. For foreign currency components, specify financial institution, currencies, and amounts remitted abroad. Payment terms: 30 days after receipt of invoice.

Tax Compliance: Submit a valid original Tax Clearance Certificate (TCS) or Tax Compliance Status PIN. Certified copies are not accepted. Apply via SARS eFiling (www.sars.gov.za) or at any SARS branch. For consortia/joint ventures, each party must submit separate TCS certificates/PINs/CSD numbers. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. Bids from state employees, companies with state-employed directors, or close corporations with state-employed members are disqualified. Submit SBD 4 (Declaration of Interest), SBD 6.1 (Preferential Points Claim Form), SBD 8 (Past SCM Practices), and SBD 9 (Certificate of Independent Bid Determination). B-BBEE compliance is required as per the Broad-Based Black Economic Empowerment Act, 2003.

Contract duration: 60 months (5 years), commencing 01 December 2026. The successful bidder must sign a written contract form (SBD 7.2). The contract includes: bidding documents (invitation to bid, tax compliance proof, pricing schedules, task directives, preference claim forms, bidder disclosure forms, special conditions), General Conditions of Contract (GCC), and other specified documents. Payment terms: within 30 days of invoice receipt. The bidder confirms responsibility for proper execution and accepts liability for errors in pricing or calculations. Collusive bidding or fronting is prohibited and may result in disqualification, contract cancellation, or legal action.

The 80/20 preference point system applies. 80 points are allocated for price, calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price. 20 points are allocated for specific goals: HDI equity ownership (7 points), women equity ownership (5 points), disabled equity ownership (2 points), youth equity ownership (3 points), and locality (Western Cape, 3 points). Points for specific goals require supporting documents (e.g., ID copies, B-BBEE certificates, proof of address). Failure to submit proof results in zero points for those goals. The highest total points (price + goals) win the tender.