Department of Social Development (DSD) office, 14 Van Riebeeck Street, Springbok, - Springbok - NORTHERN CAPE - 8240
Organization Type
GOVERNMENT
Published
06 May 2026
OCDS Reference
ocds-9t57fa-155279
Summary
The national lotteries commission (NLC) seeks a catering service provider for a one-day education and awareness workshop in springbok, northern cape, on 13 may 2026. The tender requires pre-packaged lunches, bottled water, and soft drinks for 100 delegates, with strict compliance to food safety and service delivery standards.
Key Requirements
Submit bids exclusively via the E-TENDER PORTAL by 08 May 2026 at 11:00 SAST. Late or incomplete submissions will be disqualified. - Mandatory documents: Fully completed SBD forms (SBD 1, SBD 4, SBD 6.1), POPIA consent form, B-BBEE Certificate/Sworn Affidavit, CSD report with SARS tax compliance, signed pricing schedule, and municipal food premises certificate. - Provide pre-packaged lunches (2 starches, 2 meats, 2 salads, 2 veggies), 200 SANBWA-compliant bottled waters, and 100 drinks (1 per person) for 100 delegates on 13 May 2026 by 12:00 pm. - Caterer must supply own cutlery, plates, tablecloths, cups, serviettes (takeaway), and remove all waste post-service. - Must be registered on the Central Supplier Database (CSD) and comply with B-BBEE, COIDA, and tax obligations. - Evaluation follows the 80/20 preference point system (80 points for price, 20 for specific goals like black/women/youth/disability ownership).
Request for pricequotation for the appointment of a catering service provider for the national lotteries commission education and awareness workshop- northern cape springbok
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdfReview complete
Description
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf
Important Dates
06 May
2026
PUBLICATION
Tender Published
Tender was published
08 May
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf
The National Lotteries Commission (NLC) is seeking a catering service provider for an Education and Awareness Workshop in Northern Cape (Springbok) on 13 May 2026. The service requires providing pre-packaged lunch for 100 delegates including starch, meat, salads, vegetables, bottled water, and soft drinks. Bidders must submit quotes via the E-Tender Portal by 08 May 2026 at 11:00 AM.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The NLC requires a catering service provider for an Education and Awareness Workshop in Springbok, Northern Cape.
Event Date: 13 May 2026. Lunch service at 12:00 pm.
Venue: Department of Social Development office, 14 Van Riebeeck Street, Springbok.
Menu for 100 delegates: Pre-packaged lunch with specified starches, meats, salads, and vegetables. Plus bottled water (200) and soft drinks/fruit juice (100).
Caterer must supply all disposable cutlery, crockery, and serviettes, and remove all waste.
Service duration is one day after receipt of appointment letter and purchase order.
Important Dates
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
RFQ Issue Date: 06 May 2026.
Closing Date and Time: 08 May 2026 at 11:00 South African Standard Time.
Service Date Required: 13 May 2026 (lunch at 12:00 pm).
RFQ Validity Period: 60 days.
Contact Information
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Submission is electronic only via the E-TENDER PORTAL.
Venue for service delivery: Department of Social Development (DSD) office, 14 Van Riebeeck Street, Springbok, 8240, Northern Cape.
Canvassing of NLC officials between closing and award is prohibited.
Submission Guidelines
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Submit your bid exclusively via the E-TENDER PORTAL.
Deadline: 08 May 2026 at 11:00 South African Standard Time. Late submissions will not be accepted.
Required returnable documents include: Fully completed Standard Bidding Documents (SBD 1, SBD 4, SBD 6.1), a signed POPIA consent form, a B-BBEE Certificate or Sworn Affidavit, a full CSD report with SARS tax compliance status, a complete and signed pricing schedule, and a Certificate of Acceptability for food premises from the municipality.
You must be registered on the Central Supplier Database (CSD) and provide your CSD registration number.
Disqualification risks: Late or incomplete submissions; failure to provide required documents; collusion with other bidders; not being registered on the CSD; and providing false information in the bidder's declaration.
The NLC may request hard copies of certified documents within 3 working days; failure to submit renders the bid non-responsive.
Returnable Documents
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Required documents include: Completed SBD forms, POPIA consent form, B-BBEE certificate/affidavit, CSD report with tax status, pricing schedule, and municipal food premises certificate.
Tax Compliance: Submit SARS PIN or TCS certificate. For consortia/JVs, each party must submit separate proof.
If no TCS, provide CSD number.
Proof of signing authority (e.g., company resolution) must be submitted.
Failure to provide these may invalidate the bid.
Evaluation Criteria
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Evaluation follows the 80/20 preference point system per PPPFA and 2022 Regulations.
Stages:
Administrative Compliance: Submit required SBD forms, POPIA consent, B-BBEE certificate/affidavit, and full CSD report with tax status.
Mandatory Requirements: Submit fully completed SBD 4, complete and signed pricing schedule, and valid municipal food premises certificate.
Price Scoring: Up to 80 points calculated against the lowest acceptable tender.
Specific Goals Scoring: Up to 20 points allocated for:
Black Ownership: 8 points for 100%, 4 points for 51-99%, 0 points for less than 51%.
Women Ownership: 4 points for 100%, 2 points for 30-99%, 0 points for less than 30%.
Youth Ownership: 4 points for 100%, 2 points for 30-99%, 0 points for less than 30%.
Ownership by Persons with Disabilities: 4 points for 20% or more, 2 points for 10-20%, 0 points for less than 10%.
The Commission reserves the right for due diligence and negotiation with the preferred bidder.
Technical Specifications
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Scope: Provision of catering services for an Education and Awareness Workshop in Springbok, Northern Cape.
Deliverables for 13 May 2026 (100 delegates):
Pre-packaged lunch for 100 people containing: 2 starches (pap and dumpling/samp/rice), 2 meats (Roasted/Grilled Chicken and Lamb/Beef), 2 salads (Potato salad and Chakalaka), 2 vegetables (Pumpkin and Spinach).
200 bottles of still bottled water, compliant with SANBWA standards.
100 drinks (100% fruit juice or soft drinks in cans/bottles), one per person.
Service Requirements:
Caterer must provide own cutlery, plates, tablecloths, cups, and serviettes (takeaway style).
Deliver food on time.
Bring a printed copy of the specification.
Use refuse bags and remove all waste from the facility after service.
Reporting: The service provider will report to the National Lotteries Commission.
Duration: One day of service, commencing after receipt of appointment letter and purchase order.
Experience & Qualifications
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf
The NLC may request, at its discretion, hard copies of certified qualifications, membership certificates, or COIDA documents within 3 working days. Failure to submit renders the bid non-responsive.
Compliance Requirements
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Mandatory Registrations & Certificates:
Register on the National Treasury Central Supplier Database (CSD) at www.csd.gov.za and provide your CSD number and summary report.
Tax Compliance: Submit your SARS Personal Identification Number (PIN) or a printed Tax Compliance Status (TCS) certificate. Foreign suppliers may have different requirements.
B-BBEE: Submit a valid B-BBEE Certificate or Sworn Affidavit to qualify for preference points.
Occupational Health: The bidder warrants that all employees are covered by the Compensation for Occupational Injuries and Diseases Act (COIDA) and may be required to submit proof of registration and good standing.
Municipal Certificate: Provide a Certificate of Acceptability for food premises from the municipality.
Other Requirements:
Submit fully completed SBD forms, including SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim).
Bids must be submitted in English.
No conflict of interest: Declare any relationship with state employees or interest in other bidding entities.
Adhere to POPIA: Submit a signed consent form for processing personal information.
Anti-Collusion: Bidders found colluding will be disqualified and restricted from state business.
B-BBEE Requirements
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Preference points are awarded for specific goals under the 80/20 system.
Points are allocated for:
Black Ownership (up to 8 points)
Women Ownership (up to 4 points)
Youth Ownership (up to 4 points)
Ownership by Persons with Disabilities (up to 4 points)
A B-BBEE Certificate or Sworn Affidavit must be submitted to claim points.
Fraudulent claims may lead to disqualification, contract cancellation, cost recovery, restriction from state business, and criminal prosecution.
Health & Safety
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf
The bidder warrants that all employees (including those of any subcontractor) are covered under the Compensation for Occupational Injuries and Diseases Act (COIDA) for the duration of the bid adjudication and any subsequent agreement.
The Commission reserves the right to request documentary proof of registration and 'good standing' with the Compensation Fund.
Contractual Terms
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf
Confidentiality: The RFQ document contains confidential information of the Commission. Contents may not be disclosed without prior written permission.
Intellectual Property: All copyright and intellectual property in the RFQ vests with the Commission.
Contract Start: No services may be rendered before an official Commission Purchase Order is received.
General Conditions: The Commission's decision on the applicability of PPPFA stipulations is final. Bidders must restrict enquiries to reasonable interpretations.
Preferential Procurement: The Commission supports B-BBEE and requires demonstration of commitment in ownership, skills transfer, employment equity, and procurement.
Language & Gender: Bids must be in English. References to any gender include all genders.
Personal Information: The bidder consents to the processing of personal information for bid assessment, in compliance with POPIA and the NLC's data privacy policy.
Special Conditions
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Supplier Performance: The NLC conducts regular performance reviews against contract deliverables. For contracts under a year, a review occurs at completion; for longer contracts, an annual minimum.
Non-performance is addressed via formal letter specifying remedial actions and timeframes. Failure to comply escalates to performance management actions.
Any party may request a joint performance review for continuous improvement.
Requirements
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf (RFQ)
Mandatory: Registration on the Central Supplier Database (CSD) and provision of CSD number.
Tax Compliance: Bidders must ensure tax compliance and submit a SARS PIN or TCS certificate.
Anti-Collusion: Bidders found colluding will be disqualified and restricted from doing business with the state.
Bidder's Disclosure (SBD 4): Must declare if any director/trustee/shareholder is a state employee, has a relationship with a procuring institution employee, or has an interest in another bidding entity.
POPIA Consent: A signed consent form for processing personal information is required.
Section
Source: RFQ Education and Awareness Workshop - Catering Request for Springbok NC.pdf
The evaluation follows the 80/20 preference point system as per PPPFA and 2022 Regulations.
Stages include Administrative Compliance, Mandatory Requirements, Price Scoring (80 points), and Specific Goals Scoring (20 points for black, women, youth, and disability ownership).
The Commission reserves the right for due diligence and negotiation with the preferred bidder.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Sector-specific rules
These rules are linked to the work category, industry, or regulated service area.
3
Foodstuffs, Cosmetics and Disinfectants Act
Act 54 of 1972
high
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve food supply, catering, canteens, nutrition programmes, or food handling.
Occupational Health and Safety Act (OHS Act)
Act 85 of 1993
high
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve food supply, catering, canteens, nutrition programmes, or food handling.
Meat Safety Act
Act 40 of 2000
medium
Relevant where meat products, meat handling or abattoir certification may apply.
Relevant because this tender appears to involve food supply, catering, canteens, nutrition programmes, or food handling.
Website
www.nlcsa.org.za/
Address
Block D, 333 Grosvenor St, Hatfield, Pretoria, 0083, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
23 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.