National Lotteries Commission North West Request for Quotation

Government tenders in the Education sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.

Tips for Winning Education Tenders

Stay Updated: New tenders are published daily. Set up alerts to never miss an opportunity.
Prepare Documents: Ensure your tax clearance, B-BBEE certificate, and company registration are current.
Understand Requirements: Carefully read all tender documents before preparing your submission.
Submit Early: Don't wait until the last day. Technical issues can cause missed deadlines.

Mpumalanga

RFQ Issue Date: 20 May 2026.
Closing Date and Time: 22 May 2026 at 11:00.
RFQ Validity Period: 60 days.
Catering Service Date: 04 June 2026.

Technical/General RFQ Enquiries: Calvin Kabinde, Email: [email protected], Phone: 012 432 1300.
Bidding Procedure Enquiries: SCM Contact Person, Email: [email protected], Phone: 012 432 1302.
Submission: E-TENDER PORTAL (electronic only).

Submit quotation and all supporting documents exclusively via the E-TENDER PORTAL. No physical submissions accepted.
Deadline: 22 May 2026 at 11:00 (South African Standard Time). Late submissions will be rejected.
Required returnable documents:

Fully completed and signed Standard Bidding Documents (SBD 1, SBD 4, SBD 6.1).
POPIA Consent Form (signed).
B-BBEE Certificate or Sworn Affidavit.
Full CSD report with SARS tax compliance status.
Complete and signed NLC Pricing Schedule/Quotation.
Valid municipal food premises certification from Mpumalanga.

Additional requests: Hard copies of certified documents (e.g., qualifications, COIDA proof) may be required via courier to NLC SCM unit within 3 working days of request. Failure to comply will disqualify the bid.
Disqualification risks:

Late or incomplete submissions.
Missing required documents.
Non-registration on CSD.
Collusion with other bidders.
Canvassing NLC officials between closing date and award.
Non-compliance with tax or B-BBEE requirements.

Evaluation follows the 80/20 Preferential Procurement Policy Framework Act (PPPFA) and PPR 2022.
Stages:

Administrative Compliance: Check for signed SBD forms (SBD 1, SBD 4, SBD 6.1), POPIA Consent Form, B-BBEE Certificate/Sworn Affidavit, CSD report with tax compliance, and pricing schedule.
Mandatory Requirements: Full compliance required for SBD 4, signed pricing schedule, and valid municipal food premises certificate. Non-compliance results in disqualification.
Price (80 points): Evaluated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin) for bids between R30,000 and R50 million. Lowest acceptable bid (Pmin) sets the baseline.
Specific Goals (20 points): Allocated as follows:

Black Ownership: 100% (8 points), 51-99% (4 points), <51% (0 points).
Women Ownership: 100% (4 points), 30-99% (2 points), <30% (0 points).
Youth Ownership: 100% (4 points), 30-99% (2 points), <30% (0 points).
Disability Ownership: ≥20% (4 points), 10-19% (2 points), <10% (0 points).

Due Diligence: NLC may verify bidder information and request best/final offers during negotiations.

Note: Failure to submit proof for specific goals means no points are claimed for those goals.

Scope: Provide catering services for an Education and Awareness workshop.
Event Details:

Date: 04 June 2026.
Venue: Maviljan community hall (Bush CDB), 3 Thulamahashe St, Maviljan-A, Bushbuckridge, 1282, Mpumalanga.
Delegates: 150.

Deliverables:

Pre-packaged lunch per delegate: 2 starches (pap and rice), 2 meats (roasted/grilled chicken and beef stew), 2 salads (potato salad and chakalaka), 2 veggies (pumpkin and creamy spinach).
Beverages: Bottled still water (500ml, SANBWA-compliant), variety of soft drinks and fruit juice (300ml cans, 1 per person).

Service Provider Responsibilities:

Provide own cutlery, plates, tablecloths, cups, and serviettes.
Deliver food on time.
Print and bring the specification document daily.
Use refuse bags and remove all waste after service.

Duration: One-day service, commencing after receipt of appointment letter and purchase order.
Reporting: Directly to the National Lotteries Commission.

Submit a complete and signed NLC Pricing Schedule/Quotation.
Pricing must include all applicable taxes.
Evaluation: 80 points allocated for price using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the bid price and Pmin is the lowest acceptable bid.
No bonds, guarantees, or payment terms are specified.

Mandatory Registrations/Certifications:

Central Supplier Database (CSD): Registration is compulsory. Submit CSD number and full CSD report.
Tax Compliance: Must be compliant with SARS. Provide Tax Compliance Status (TCS) PIN or printed TCS certificate. If only CSD-registered, provide CSD number.
B-BBEE: Submit valid B-BBEE Certificate or Sworn Affidavit to qualify for preference points.
COIDA: Must have coverage for all employees. NLC may request proof of registration and 'good standing' with the Compensation Fund.
Municipal Certificate: Valid food premises certification from a local municipality in Mpumalanga.

Required Forms:

Fully completed Standard Bidding Documents (SBD 1, SBD 4, SBD 6.1).
POPIA Consent Form (signed).

Additional:

Bids must be submitted in English.
Foreign suppliers without a local entity are exempt from CSD registration but must meet all other criteria.
Must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.
Must declare any conflicts of interest (SBD 4).

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