Supply and delivery of sophos central licenses – government tender in western cape

Closing: 04 September 2026 at 12:00. Tenders opened publicly immediately after closing at Cape Agulhas Municipality, 1 Dirkie Uys Street, Bredasdorp. No site meeting or information session. Tender documents available from 31 July 2026.

Bidding procedure enquiries: Geraldine Koopman, Finance: SCM Department, tel 028 425 5500, email [email protected]. Technical enquiries: Mr Kevin Fourie, ICT Division, tel 028 425 5500, email [email protected]. Documents available from Me G Koopman at 028-425-5500 or [email protected].

Submission channel: sealed envelope endorsed with the tender number, description and closing date, deposited in the Tender Box at Municipal Offices, 1 Dirkie Uys Street, Bredasdorp, or posted to reach the Municipal Manager, PO Box 51, Bredasdorp, 7280, by 12:00 on 04 September 2026. Late bids are not considered. Bids must be on official municipal forms, not re-typed, and every page initialled. No faxes or emails accepted. Envelopes without the tender number and title are not opened. Bids must be complete, securely bound, and all supporting documents attached. Corrections only by striking through in black ink and initialling; correction fluid or tape prohibited. Returnable forms: CAMBD 1 (Invitation to Bid), CAMBD 2 (Tax Compliance Status PIN), Schedule 1A (Authority of Signatory), Schedule 1B (Enterprise Questionnaire), Schedule 1C (Documents of Incorporation), Schedule 1D (Payment of Municipal Accounts), Schedule 1E (B-BBEE Certificate), Schedule 1F (Work Satisfactorily Carried Out), CAMBD 4 (Declaration of Interest), CAMBD 6.1 (Preference Points Claim), CAMBD 8 (Past SCM Practices), CAMBD 9 (Independent Bid Determination), Form of Offer and Acceptance, and Contract Data. Missing or unsigned returnable documents invalidate the bid. Bidders must be registered on the Central Supplier Database (CSD). Bids valid for 90 days after closing. Suspicious collusive behaviour is reported to the Competition Commission.

Evaluation under the 80/20 preferential procurement system: Price 80 points, B-BBEE Status Level 10 points, Locality of Supplier 10 points, total 100 points. Bids must be responsive to specifications and pricing schedule. The municipality may request clarification or supporting documentation within 3 business days; failure to respond renders the bid non-responsive. The municipality does not bind itself to accept the lowest or any tender.

Scope: renewal, registration and supply of Sophos Central hardware and software licences, subscriptions, firewalls, wireless access points (APs), RED devices and related Sophos products for 36 months. The successful bidder must register and apply all licences, subscriptions and applicable hardware to the municipality's existing Sophos Central environment. Quantities in the pricing schedule are estimates for evaluation only and may vary during the contract. Functionality requirement: bidder must have a local support office in the Western Cape. This is a rates-based tender; usage is ad hoc and the value at award does not indicate frequency of use. Tender is subject to budget availability.

Schedule 1F: bidders must list recent or previous work of a similar nature within the last 10 years, including employer name, contact person, nature of work, value (incl. VAT), and start/completion dates. The municipality verifies all information; incorrect information leads to automatic disqualification. Reference assessment forms must be completed by previous clients and attached, or a letter on the client's letterhead. This schedule is used for a risk assessment of the bidder's capacity.

Pricing schedule covers Years 1, 2 and 3 with estimated quantities for: XGS 2100 (or latest equivalent) Xstream Protection 12-month and 36-month renewals (qty 1 each); SD-RED 20 and SD-RED 60 appliances with multi-region power adapters (qty 5 each); Sophos AP6 420 Access Points (qty 10) and 12-month and 36-month licence/subscriptions (qty 10 each); Sophos Endpoint Protection Server 36-month renewal (qty 20); Sophos Endpoint Protection User 36-month renewal (qty 210); Sophos Device Encryption 36-month renewal (qty 210); Sophos Email Advanced 36-month renewal (qty 210). Prices must be filled in per unit and per line, with subtotal, VAT at 15% and total. A summarised pricing table must be completed, with brochures, datasheets and detailed quotes attached. Delivery period after official order must be stated. Prices fixed for 3 years; exchange-rate adjustments only on items indicated as applicable.

Pricing: all prices in South African Rand, inclusive of VAT. Prices must include all labour, transport and related costs with no hidden costs. Rates fixed for the 36-month contract; no price increases permitted except exchange-rate adjustments on items marked as applicable, based on the closing spot selling rate of ABSA Bank at the date of publication and commencement. Bidders must indicate VAT vendor status; non-vendors show the same amount excluding and including VAT. Incomplete pricing schedules render the bid non-responsive. Payment within 30 days of invoice. If the contract value exceeds R1 million, the bidder must be registered for VAT. Annual price increase limited to CPI (related to area) per annum, with substantiated claims. Arithmetical errors: amount in words governs over figures; line-item totals govern over unit rates; the municipality may correct errors and notify the bidder.

Tax: valid SARS Tax Compliance Status PIN or CSD number must be submitted; failure invalidates the bid. Each party in a consortium, joint venture or subcontracting arrangement must submit a separate PIN. B-BBEE: valid B-BBEE certificate (SANAS-accredited agency or IRBA-approved auditor) or sworn affidavit for EMEs/QSEs; failure to submit means no preference points claimed. Municipal accounts: latest municipal account showing payments up to date, plus a certificate for municipal services signed before a Commissioner of Oaths; arrears over 3 months may lead to rejection. Enterprise questionnaire (Schedule 1B) requires company/CC registration, SARS and VAT numbers, principal details, and banking details. Documents of incorporation (Schedule 1C) required. Authority of Signatory (Schedule 1A) required. CIDB registration not applicable. No bids from persons in the service of the state.

Contract: successful bidder signs a written contract form (CAMBD 7.1). Form of Offer and Acceptance commits the bidder to perform all obligations and liabilities under the contract for an amount determined per the conditions. Contract data includes employer's representative details. Failure to provide required bonds, guarantees, proof of insurance or other documentation at contract commencement constitutes repudiation. Payment within 30 days of invoice. Contract period 36 months. Validity period 90 days, extendable at the municipality's request; refusal to extend renders the bid non-responsive.

Special conditions include: bids on official forms only, no redrafting, no correction fluid, alterations only by striking through and initialling, bids complete and securely bound, payment within 30 days, firm completion period from official order date, no bids from state employees, sealed envelope marked with tender number and title, tax compliance PIN required, 80/20 scoring, municipal account payment proof, collusive bidding reported to Competition Commission, 90-day validity, extension of validity, late bids not considered, pricing rules (VAT inclusive, fixed prices, CPI increases, exchange-rate adjustments), admission of bids by mail/courier/hand, public bid opening, and correction of arithmetical errors.

Bidder must have a local support office in the Western Cape. Tender is subject to budget availability. Bidders must indicate validity of quoted amounts and any R/$ exchange rate influence.

Evaluation under 80/20 system: Price 80, B-BBEE Status Level 10, Locality of Supplier 10, total 100. Bids must be responsive to specifications and pricing schedule. The municipality may request clarification or supporting documentation within 3 business days; failure to respond renders the bid non-responsive.