Supply and delivery of industrial gaskets and seals for ESKOM – tax compliance and classification requirements

Scope: Supply and delivery of Seals and Gaskets. Required items include:

• Doughnut Seals
• Conical Seals
• Sheet Gasket
• Johnson Coupling
• O-Ring
• Square Rubber
• PTFE Gasket Acetyl
• Valve Packing Graphite
• Valve Packing Acrylic PTFE
• Klingersil C4400 Sheet

Technical data sheets must be provided for each item, detailing dimensions, specifications, and relevant technical information.

Technical evaluation is weighted at 100% with a minimum threshold of 75% required to qualify. Criteria and point allocations:

• Purchase Orders & Delivery Notes (30%): Points awarded based on the number of completed orders (0, 1, 2, or 4+) for Seals and Gaskets in the past 5 years. Orders must include company name, order number, value, and contact person(s).

• Technical Data Sheets (40%): Points awarded based on the number of data sheets submitted (0, ≤5, 6–9, or ≥10). Data sheets must detail dimensions, specifications, and relevant information for all bid items.

• Company Profile (15%): Points awarded for clarity, detail, and relevance to the scope of work (0, 7, or 15 points).

• Method Statement (15%): Points awarded for completeness and detail in describing procurement, handling, transportation, and storage processes (0, 6, 7, or 15 points).

Scope of Work: Supply and delivery of gaskets and seals as per the tender/RFQ title and Works Information of the NEC document.

Method Statement Requirements:

• Title must match the tender/RFQ title.
• Include supplier representative details: full name, designation, contact number, and date.
• Outline the scope of work as detailed in the Works Information of the NEC document/RFQ, including relevant document reference numbers and disciplines.
• Define 2-3 SMART objectives related to the scope of work outputs.

Quality Management:

• Customer focus: Identify and communicate customer needs to affected personnel.
• Competency: Detail skills, competencies, and training required to deliver the scope of work.

Infrastructure and Resources:

• PPE: Specify all personal protective equipment required for executing the scope of work.
• Tools/Equipment: List all tools, equipment, and infrastructure (including testing/measurement equipment) needed to deliver the scope of work.

Organizational Requirements:

• Leadership: Communicate the organization’s mission, vision, strategy, policies, processes, and shared values.
• Risk Management: Identify risks affecting outputs and overall outcomes, and outline actions to minimize and mitigate them.
• Process Improvement: Explain how the organization identifies gaps for improvement to meet or exceed customer/regulatory requirements.

Data and Analysis:

• Specify data to be collected from the contract and the analysis to be carried out for future decision-making.

Relationship Management:

• Identify stakeholders affected by the product/service (low, medium, or high impact) and actions to address them.
• Clarify if outsourcing is involved and explain supplier selection, evaluation, and performance monitoring processes.

No specific compliance requirements found in the provided document.

Scope: Supply and delivery of gaskets and seals as per the Bill of Quantities (BoQ).

Key Deliverables:

• Doughnut seals: Various dimensions (e.g., 20ID x 45OD x 17, 42ID x 66OD x 25, etc.), materials include rubber and Viton.
• Conical seals: Multiple sizes (e.g., ID 10 x OD 18 x LG 18 mm, ID 25 x OD 32/48 x LG 17 mm), materials include NBR 70.
• O-rings: Nitrile Butadiene Rubber (NBR) and PTFE, various dimensions (e.g., 6mm x 10m cord, ID90mm x 10mm thick, O-RING KIT METRIC/IMPERIAL).
• Square rubber seals: Dimensions include 12mm x 12mm, and custom sizes for marshalling kiosk doors, cubicles, and terminal boxes.
• Gaskets: PTFE radiator gaskets (e.g., 25 x 30 x 3 mm, 38 x 29 x 3 mm), and Klingersil C4400 sheets.
• Valve packing: Graphite and acrylic PTFE, sizes range from 4mm to 10mm x 8m-10m.
• Transformer seals and gaskets: Includes tapchanger door seals, ALB1/ALB2 cone seals, H cone seals (NBR or AVS-Veri Seal), and bushing seals.
• Additional items: Silicone sealant (DOWSIL 888), silicon gun tools, and gasket-making tools.

Material Specifications:

• Viton: Used for triangular ring seals (hardness: 90, colour: black).
• Nitrile Butadiene Rubber (NBR 70): Used for O-rings, conical seals, and H cone seals.
• PTFE: Used for radiator gaskets, O-ring cords, and valve packing.
• Graphite: Used for valve packing.
• Silicone: Used for sealants (e.g., DOWSIL 888, red silicone gasket maker).

Quantities: Specified per item in the BoQ, ranging from 3000 to 5000 units for high-demand items (e.g., O-RING 84.3x5.7, QUATRO RADIATOR O-RING).

Pricing Structure:

• Submit unit prices and total prices for each item in the BoQ.
• BoQ columns: List number, description, material number, quantity, unit price, and total price.
• Quantities are fixed per item (e.g., 1200 units for most seals, 1000 for gaskets, 3000-5000 for high-demand O-rings).
• Pricing must align with the Eskom Proposed Siefsa Table weights: 15% fixed, 85% Table U-A(1) (final manufactured goods).

Group Tax Department at Megawatt Park. Email: [email protected]

Bidders must complete the PAYE Questionnaire to determine tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor). Required affidavits and declarations must be signed and submitted to confirm compliance with Income Tax Act No. 58 of 1962. Failure to submit signed documents may result in PAYE withholding from payments.

OHS compliance requirements: 1. Valid Letter of Good Standing (COIDA or equivalent). 2. OHS policy signed by CEO, compliant with OHS Act Section 7. 3. ISO 45001 certification or equivalent (if applicable). 4. Submission of OHS-related returnable documents as specified.

Returnable Documents: Submit all required templates as per the List of Tender Returnable Documents (240-12248652).

Suppliers must demonstrate capability to meet the specified quality management requirements, including ISO9001 compliance, and must submit all required returnable documents in the prescribed format.

Compliance Requirements:

• Supply Quality Management – Specification 240-105658000.
• Form A – Tender and Contract Quality Requirements for 240-105658000 and Quality Requirements for ISO 9001 Standard – 240-68099512.
• Supplier Quality Management – List of Tender Returnable Documents – 240-12248652.

No specific compliance requirements stated beyond quality management specifications.

Returnable Documents: The document does not specify submission details, returnable forms, or submission address for this tender.

1. The contractor must be a legal entity (natural or legal person) capable of entering a contract. 2. The contractor's organization must demonstrate the competency and resources to meet the health, safety, and environmental requirements outlined in the standard. 3. For construction-related work, supervisors and health and safety officers may need professional registration with the South African Council for the Project and Construction Management Professions (SACPCMP). 4. The contractor must accept and plan to comply fully with Eskom's Contractor Health and Safety Requirements (32-136) and all referenced normative documents (Eskom standards and South African legislation).

This document is Eskom's standard Contractor Health and Safety Requirements (Document 32-136), not the technical specifications for the 'Supply and delivery of Gaskets and Seals' tender. It outlines general health, safety, and environmental obligations for contractors working for Eskom. Key points for bidders:

• You are responsible for the safety of your employees and must comply with all applicable occupational health and safety legislation and Eskom's policies.
• You must develop and implement safety, health, and environmental (SHE) plans, procedures, and work instructions specific to your scope of work.
• Your SHE management system must demonstrate compliance with legal requirements and the level of service provided.
• You must use materials and equipment that conform to manufacturer safety specs and legislative requirements.
• You are required to conduct risk assessments, maintain records (SHE files), and have processes for training, incident investigation, and disciplinary action.
• You must adhere to Eskom's Life-Saving Rules and permit-to-work systems.
• Specific requirements are detailed for various high-risk activities (working at heights, excavations, confined spaces, handling hazardous materials, etc.).
• You must appoint competent health and safety officers where required by law or the project scope.
• You are required to submit and have approved a project-specific SHE plan and maintain an SHE file before commencing work.

The document mentions methodology in the context of safety controls:

• Barricading: Erecting substantial barriers, fencing, or covers to prevent unauthorised access to dangerous areas or equipment.
• Explosives: Handling and use are controlled by Explosives Regulations and other acts.

The document defines key terms related to personnel competence but does not specify tender-specific experience requirements:

• Defines 'Competent Person' as someone with the knowledge, training, experience, and qualifications specific to the work, with qualifications registered with SAQA where appropriate.
• Defines 'Contractor' broadly as a supplier, vendor, contractor, consultant, or service provider.

The document references quality and management system requirements, but does not specify tender-specific quality criteria. Key references:

• Refers to ISO 9001 Quality Management Systems as a normative reference.
• Requires contractors to monitor occupational hygiene stressors using SANAS-accredited authorities.
• Describes auditing as an independent activity to evaluate and improve risk management and control processes.
• Outlines inspection processes (reactive and proactive) to identify hazards.
• Details requirements for confined spaces, work near public roads, and maintenance of SHE files.
• Refers to the Basic Conditions of Employment Act regarding permissible working hours.

The document does not contain a pricing schedule, bill of quantities, or payment terms. The extracted text discusses general principles of measurement for continual improvement within a management system.

The document does not specify pricing formats, bonds, guarantees, or payment terms for this tender. The extracted text refers to general principles of measurement and continual improvement within a management system.

This document outlines Eskom's general health, safety, and environmental compliance requirements for contractors, not specific tender compliance documents like CSD, B-BBEE, or tax. Key compliance points for bidders:

• You must comply with all relevant South African legislation, including the Occupational Health and Safety Act and its regulations, Environmental Management Acts, and others referenced.
• You must comply with all Eskom policies, procedures, and standards.
• You are responsible for ensuring your employees and any sub-contractors comply with these requirements.
• Where construction work is involved, persons responsible for project management, construction management, and construction health and safety should be registered with the SACPCMP (South African Council for the Project and Construction Management Professions).
• Statutory and non-statutory appointments must be made as required by law and Eskom standards.
• The document is a controlled Eskom standard (Identifier 32-136, Revision 4) applicable to Eskom Holdings SOC Ltd and its subsidiaries.

This is the core content of the Eskom Contractor Health and Safety Requirements document (32-136). It provides a comprehensive index and detailed requirements covering:

• Scope, purpose, applicability, and definitions.
• Roles and responsibilities of Eskom, contractors, employees, and health and safety officers.
• Detailed requirements for material/equipment, risk assessments, record keeping, disciplinary processes, and Life-Saving Rules.
• Procedures for health and safety behaviour observations, incident investigation, training (induction and site-specific), and health and safety representatives.
• Communication methods including SHE Committees and toolbox talks.
• Requirements for contractor site facilities, public safety, and emergency preparedness (fire safety, first-aid, escape routes).
• Occupational health and hygiene covering medical surveillance, hazard monitoring, thermal conditions, asbestos, and noise.
• Auditing and inspection protocols.
• Specific safety standards for transport/mobile plant, hazardous materials, machinery, explosive tools, lifting equipment, pressurised systems, working at heights, excavations, tunnelling, confined spaces, barricading, explosives, demolition, permit-to-work systems, non-destructive testing, work near roads, work stoppage, substance abuse, and statistical reporting.
• Housekeeping, signage, and PPE requirements.
• Guidelines for developing SHE Specifications, SHE Plans, and maintaining SHE Files.
• Considerations for hours of work and fatigue management.

The document includes environmental care as part of the integrated SHE (Safety, Health, Environment) approach. Specific environmental aspects mentioned:

• Handling and disposal of asbestos-containing materials pose significant environmental impacts and legal risks. Work must comply with the Asbestos Regulations.
• Noise control: Contractors must have an effective hearing conservation programme where exposure exceeds 85 dBA.
• Regular auditing is required to maintain statutory observance and organisational efficiency.

The document outlines general roles and responsibilities regarding health and safety, not specific contractual terms for the tender. It states:

• Eskom's Group Chief Executive has overall responsibility for health and safety at all Eskom sites.
• Duties may be delegated to appointed managers and section 16(2) appointees under the OHS Act.

Submit a completed and signed 'Authority to Submit a Tender' certificate. Select the appropriate category (Company, Close Corporation, Partnership, Joint Venture, or Sole Proprietor) and provide the required details. Alternatively, attach a certified copy of a company/organisation document that confirms the same information. For Joint Ventures, include a power of attorney and a copy of the joint venture agreement stating joint and several liability and lead partner authorisation.

Tenderers must be a legally recognized entity falling into one of the five specified categories: Company, Close Corporation, Partnership, Joint Venture, or Sole Proprietor. The person signing the tender documents must be formally authorized to do so, as evidenced by this completed certificate (or an equivalent certified company document). For Joint Ventures, a valid joint venture agreement with specific clauses on liability and authority is a prerequisite.

For system or submission issues, contact the buyer responsible for the published tender. No direct contact details provided in the document.

Submission is electronic via Eskom’s eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with valid email and cellphone (OTP verification required). 2) Access tender via reference number, then click 'Create New Submission'. 3) Upload documents under correct categories (e.g., Technical, Commercial, Finance). 4) Ensure file names are clear and file types match the category. 5) Individual file size ≤ 50MB; total submission ≤ 900MB. 6) Verify all documents are uploaded, then click 'Finalize Submission'. 7) Save the submission confirmation email (includes submission ID) for future reference. Note: CSD number is required to access the eTendering system. For issues, contact the buyer responsible for the tender.

The tender requires electronic submission via Eskom’s eTendering system. Key technical points: 1) Web-based platform replaces physical submissions. 2) Suppliers must register and verify via OTP (sent to email and cellphone). 3) Compatible with most browsers, but Microsoft Edge is recommended. 4) CSD number is mandatory for access.

CSD registration is mandatory to access the eTendering system and submit bids.

Returnable Documents: Not explicitly specified in the provided document. Ensure all required forms and supporting documentation are submitted as per standard tender procedures.

Scope: Supply and delivery of various gaskets and seals as per the specified material numbers and dimensions.

Categories of Items:

• Doughnut Seals: Specified by inner diameter (ID), outer diameter (OD), and thickness (THK). Examples include 20ID x 45OD x 17 (Material No. 0669099) and MATIMBA SEAL: DOUGHNUT; ID 55 X OD 95 X THK 33 MM (Material No. 0695131).
• Conical Seals: Specified by ID, OD, and length (LG). Examples include SEAL:CONICAL; ID 10 X OD 18 X LG 18 MM (Material No. 0550601) and CONICAL SEAL 30x55x25mm (Material No. 0704525).
• Sheet Gaskets: Specified by thickness (THK), length (LG), and width (WD). Examples include SHEET GSKT: THK 3 MM; LG 1.2 M; WD 1.2 M (Material No. 0550703) and SHEET GSKT: THK 12.5 MM; LG 4.7 M; WD 600 (Material No. 0550736).
• Johnson Couplings: Specified by size. Examples include 3 INCH COUPLING (Set of 2) (Material No. 0550224) and 8 INCH COUPLING (Set of 2) (Material No. 0550344).
• O-Rings: Specified by material (e.g., Neoprene, Nitrile, PTFE), thickness, and length. Examples include O RING CRD: NEOPRENE; THK 6 MM; LG 50 M (Material No. 0550567) and O-RING NITRILE 6mm x 10m (Material No. 0689946).
• Square Rubber Seals: Specified by dimensions. Examples include SEAL: MARSHALLING KIOSK DOORS, CUBICLES & TERMINAL BOXES SEAL: ACCESS PANEL; WD 20 X HT 15 MM (Material No. 0714633) and SEAL 12mm X 12mm SQUARE RUBBER (Material No. 0577956).
• PTFE Gasket Acetyl: Specified by dimensions. Examples include GASKET, RADIATOR 25 X 30 X 3 PTFE RADIATOR PLUG (Material No. 0566973) and GASKET, RADIATOR 37 X 25 X 3 PTFE RADIATOR PLUG (Material No. 0568587).
• Valve Packing: Specified by material (Graphite, Acrylic PTFE), thickness, and length. Examples include VALVE PACKING 10MM X 10M (Material No. 0611397) and VALVE PACKING 4MM X 8M (Material No. 0713867).

Pricing must be provided for each item as listed by material number and specification. Items include:

• Doughnut seals (e.g., 20ID x 45OD x 17, Material No. 0669099).
• Conical seals (e.g., SEAL:CONICAL; ID 10 X OD 18 X LG 18 MM, Material No. 0550601).
• Sheet gaskets (e.g., SHEET GSKT: THK 3 MM; LG 1.2 M; WD 1.2 M, Material No. 0550703).
• Johnson couplings (e.g., 3 INCH COUPLING (Set of 2), Material No. 0550224).
• O-rings (e.g., O RING CRD: NEOPRENE; THK 6 MM; LG 50 M, Material No. 0550567).
• Square rubber seals (e.g., SEAL 12mm X 12mm SQUARE RUBBER, Material No. 0577956).
• PTFE gaskets (e.g., GASKET, RADIATOR 25 X 30 X 3 PTFE RADIATOR PLUG, Material No. 0566973).
• Valve packing (e.g., VALVE PACKING 10MM X 10M, Material No. 0611397).

Required returnable: Signed Annexure B (Acknowledgement Form for Eskom SHE Rules and other requirements, Identifier 240-43921804 Rev 5). Must be completed by an authorised person (CEO/Director/Managing Director) with signature and date.

Financial penalties apply for non-conformance to Eskom and/or Statutory SHE requirements by the main supplier, sub-contractors, or suppliers. All employees (contractors/suppliers) must complete the relevant Eskom induction before commencing work.

Financial penalties will be enforced on the main supplier for non-conformance to Eskom and/or Statutory SHE requirements, including non-compliance by sub-contractors or suppliers. No financial compensation will be paid for work stoppages initiated due to SHE-related issues.

Mandatory compliance with the following: Eskom SHE specification, Occupational Health and Safety Act, Compensation for Occupational Diseases and Illnesses Act, and National Environmental Management Act. All employees (contractors/suppliers) must undergo Eskom induction. The main supplier must: demonstrate selection criteria for appointing contractors/suppliers, notify Eskom prior to their appointment, ensure they possess adequate resources and competencies, manage their compliance with legal and Eskom requirements, monitor them via audits/assessments for SHE compliance, provide grounds for termination, and handle non-conformances directly. Eskom may request testimonials/references and client contact details for verification.

The main supplier must: demonstrate the process and selection criteria for appointing contractors/suppliers, notify Eskom prior to their appointment, ensure they have adequate resources and competencies, and remain accountable for their compliance with legal and Eskom requirements during contract execution. The main supplier must monitor contractors/suppliers via audits/assessments for SHE compliance, provide grounds for termination, and handle all non-conformances directly, including performance and penalty processes. Eskom reserves the right to verify compliance and may request testimonials/references or client contact details.

No part of this document may be reproduced without the expressed consent of Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

• Closing date and time: 07 August 2026 at 10:00.
• Non-compulsory clarification meeting: 22 July 2026 at 10:00 via MS Teams. Confirm attendance with the Eskom Representative (Zenie Bota) by providing names, positions, and contact details of attendees.
• Clarification queries must be submitted at least 10 working days before the tender closing date.
• Tender validity period: 120 days from the closing date and time.

• Eskom Representative: Zenie Bota
• Tel: 011 629 4414
• Email: [email protected]
• Submission portal: https://tenderbulletin.eskom.co.za/
• Fraud and corruption reporting: 0800 11 2722 or [email protected]

• Submit tenders electronically via the Eskom E-Tendering portal: https://tenderbulletin.eskom.co.za/ by the closing date and time. No hard copies or zipped files accepted.
• Upload all documents in PDF format (except the pricing schedule, which must also be submitted in Excel). Maximum upload size per document: 500 MB; total submission limit: 4 GB.
• Organise documents into folders: Technical, Commercial, Financial, and Other.
• Ensure the submission status is marked as 'complete'. The latest version submitted will override previous submissions.
• Mandatory returnables at tender closing (disqualifiable if missing or incomplete): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), CPA(IG) for Foreign Goods/Services (Annexure F, if applicable), SBD 6.2 Declaration Certificate for Local Production and Content (Annexures G1-G4, if applicable), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), E-tendering Help Manual acknowledgement form (if applicable).
• Non-disqualifiable returnables (requested if missing): Tax Clearance Certificate (for foreign tenderers with a South African footprint or local tenderers without a CSD profile/SARS PIN), Tax Evaluation Questionnaire (if applicable), Employment Equity compliance proof (South African tenderers only), COIDA certificate (South African tenderers only), Financial Statements (latest approved, including director’s report, auditor’s report, and all required statements).
• Joint Ventures (JVs) must submit: Valid JV agreement, written confirmation of single business entity operation, and details of a designated bank account in the JV’s name.
• Alternative tenders are not allowed. Cataloguing information may be required post-award; include a line item for cataloguing in the pricing schedule if applicable.

• Scope: Supply and delivery of gaskets and seals.
• Contract type: NEC 3 Supply Contract.
• Mandatory annexures to be submitted with the tender:
• Authorisation Form (Annexure A)
• Acknowledgement Form (Annexure B)
• Tenderer’s Particulars (Annexure C)
• Integrity Declaration Form (Annexure D) – Suppliers must download and read the Supplier Integrity Pact from the Eskom Tender Bulletin.
• CPA Requirements for Local Goods/Services (Annexure E)
• CPA(IG) for Foreign Goods/Services (Annexure F, if applicable)
• SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexures G1-G4, if designated materials are included)
• SBD 1 Invitation to Bid (Annexure H) – Must be completed by all tenderers.
• SBD 6.1 Preference Points Claim Form (Annexure I)
• SBD 4 – Bidders Disclosure (Annexure J)
• Pricing Schedule/Bill of Quantities (BOQ) must be submitted in PDF and Excel format.

• Pricing Schedule/Bill of Quantities (BOQ) must be submitted in PDF and Excel format.
• Upload size per document: 500 MB; total submission limit: 4 GB.
• Include a line item for cataloguing if applicable. Cataloguing information may be required post-award, and all materials must be labelled per Eskom’s specifications.
• Alternative tenders are not allowed.
• Prices must be inclusive of VAT, exclude contingencies, and be corrected for arithmetic errors. Unconditional discounts are considered for evaluation.

• Payment terms:
• Contracts valued below R50,000,000 (incl. VAT): Payment within 30 days of receipt of undisputed invoices.
• Contracts valued above R50,000,000 (incl. VAT): Payment within 60 days of receipt of undisputed invoices.
• Pricing must be inclusive of VAT, exclude contingencies, and be corrected for arithmetic errors.
• Unconditional discounts are considered for evaluation; conditional discounts are applied at payment stage.
• Performance security (if required): Tenderers must select at least two Eskom-approved financial institutions for performance bonds or demand guarantees.
• Pricing Schedule must be completed and submitted in PDF and Excel format. Include a line item for cataloguing if applicable.

• Mandatory Contractual Requirements:
• CSD Registration (CSD number or report).
• Additional Contractual Requirements (if applicable):
• SHEQ requirements: COIDA certificate of good standing or proof of application (South African tenderers only).
• Financial viability: Latest approved financial statements (including director’s report, auditor’s report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes). For unaudited South African entities, submit a signed public interest score, ITA34C for current and previous years, and confirmation of external preparation of financial statements.
• Employment Equity Act compliance: Proof of submission of Employment Equity report to the Department of Labour (South African tenderers only).
• B-BBEE: Proof of B-BBEE status level (certificate, sworn affidavit, or other prescribed requirement).
• CIDB grading (if applicable for engineering and construction works).
• Joint Ventures must declare subcontracting with subsidiaries to avoid disqualification for fronting.
• Tenderers must not be on any international sanctions list, National Treasury restriction list, or Eskom Tender Defaulters list.

• SHEQ requirements are mandatory for this tender.
• Safety: Original COIDA certificate of good standing or proof of application (Compensation Fund or licensed insurer) is required for South African tenderers.
• Quality: Refer to quality requirements specified in the tender documents.
• Additional safety/quality documents may be required as per the scope of work.
• Objective criteria for evaluation include Safety and Quality.

• Tender validity period: 120 days from the closing date and time.
• No public opening of tenders; tenders will be downloaded electronically.
• Prices will not be read out.
• Payment terms:
• Below R50,000,000: 30 days from receipt of undisputed invoices.
• Above R50,000,000: 60 days from receipt of undisputed invoices.
• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.
• Performance security (if required): Minimum of two Eskom-approved financial institutions must be selected for bonds or guarantees.
• Subcontracting with subsidiaries must be declared to avoid disqualification for fronting.
• Tenderers must not be on sanctions lists, National Treasury restrictions, or Eskom’s Tender Defaulters list.

• Evaluation is based on the 80/20 preferential point system:
• Price: 80 points (inclusive of VAT, corrected for errors, adjusted for variations, and evaluated for Net Present Value).
• Specific Goals: 20 points (PPPFA 2022 regulations). Failure to submit evidence results in 0 points for that goal.
• Functionality requirements are applicable. Tenderers must score at least 75% to qualify.
• Objective criteria (Safety, Quality, Financial Evaluation, Negotiation) may justify awarding to a non-highest scorer.
• Contractual Requirements (e.g., CSD registration, SHEQ, financial viability) are assessed post-evaluation and are not part of the scoring.

Submit the following returnable documents as part of your bid: Form A (completed and signed).

Form A must be completed and signed as part of the tender submission.

Supply and delivery of gaskets and seals for a period of 3 years.

No specific compliance requirements explicitly stated. Additional requirements may apply as per the scope of work and/or specification.

Quality Requirements (Category 4) will be evaluated with the following scoring structure:

• Section A: Quality Management System (QMS) Requirements (ISO 9001)

• Option 1 (Certified QMS): Valid ISO 9001 certification from an accredited body (0 points if not met).

• Option 2 (Non-Certified but Compliant QMS):

• Quality Method Statement based on scope (use Method Statement Template-Ref 240-126469599).

• Quality Policy and Objectives approved by top management.

• Documented information for Control of Documented Information, Nonconforming Outputs, Nonconformity and Corrective Action, and Internal Audit (per ISO 9001:2015 clauses).

• Score for Option 2: 3 points.

• Section B: Evidence of QMS in Operation

• Roles, responsibilities, and authorities documented (e.g., organization chart, responsibility matrix).

• Control of Externally Provided Processes, Products, and Services (per Clause 8.4 of ISO 9001:2015).

• Latest internal and certification audit reports (with Nonconformity, Correction, and/or Corrective Action Reports).

• Records of Management Review meetings.

• Score for Section B: 2 points.

• Section C: Contract Quality Plan Requirements

• Draft Contract Quality Plan specific to the scope of work (per ISO 10005).

• Score for Section C: 0 points.

• Section D: Quality Control Plan Requirements

• Quality Control Plans (QCP), Checklists, or Inspection and Test Plans (ITP) as per Scope of Works (per ISO 10005).

• Draft/example of an ITP or QCP from similar/previous work.

• Score for Section D: 0 points.

• Section E: User-Defined Additional Requirements

• Form A must be completed and signed.

• Score for Section E: 1 point.

Clarification meeting details: Date: 22 July 2026, Time: 10:00. Microsoft Teams link: https://teams.microsoft.com/meet/323849178489164?p=vVvwZZVjONjowbI9L7. Meeting ID: 323 849 178 489 164. Passcode: mA6mv9vQ.

Eligibility criteria are not specified in this document. Suppliers should attend the clarification meeting to learn about qualification requirements, which typically include B-BBEE status, tax compliance, and relevant industry experience for Eskom tenders.

Supply and delivery of gaskets and seals.

No specific compliance requirements stated in the document.

Returnable Documents: Bid must include a signed Supplier Development, Localisation and Industrialisation (SDL&I) Undertaking. Successful supplier must submit a completed SDL&I Implementation Schedule before contract award. Quarterly SDL&I compliance reports must be submitted using the SDL&I Data Collection Template.

Scope: Supply and delivery of Gaskets and Seals. Additional focus on Supplier Development, Localisation, and Industrialisation (SDL&I) targets, including local content, skills development, job creation, and socio-economic development commitments.

Skills Development: Bursary of R80,000 per ERI-assigned beneficiary at a registered South African university for every R4.8 million invoiced. Socio-Economic Development: 1% of the contract amount must be allocated to Corporate Social Investment (CSI) initiatives. SDL&I Penalty: 2.5% of the invoiced amount (excluding VAT) per quarter for non-compliance with SDL&I obligations.

B-BBEE: Submit a B-BBEE Improvement or Retention Plan. Suppliers with Level 5–8 or non-compliant status must achieve Level 4 by the end of the first contract year and improve by at least one level annually thereafter. Local Content: 100% local content to South Africa is targeted. Labour: At least 50% of semi-skilled and 100% of unskilled labour must be sourced from the Local Municipality where the service is consumed. SDL&I Compliance: Mandatory acceptance of SDL&I objectives as per Section 2(1)(f) of the Preferential Procurement Policy Framework Act (PPPFA).

Methodology must align with ISO 9001 principles: Context of the organisation, Leadership, Planning, Support, Operation, Performance evaluations, and Improvement.

Pre-contract award quality requirements: Category 4 is selected. Main supplier and sub-supplier capability and capacity assessment is not applicable.

Evaluation is based on ISO 9001 quality management principles, including Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship management. Post-award evaluation includes supplier quality performance monitoring and quality audits.

Closing date for Integrity Pact compliance: 27 June 2023 (as per document metadata).

Ethics reporting contacts:

• Email: [email protected]
• Forensic email: [email protected]
• Hotline: 0800 11 27 22 (confidentiality guaranteed).

Required returnable documents and actions:

• Complete, sign, and submit the Integrity Declaration Form for every Eskom procurement process.
• Submit a Non-Disclosure Agreement (NDA) if handling confidential Eskom information.
• Disclose any financial, personal, or private interests with Eskom employees/directors via the Integrity Declaration Form. If such interests arise later, disclose immediately.
• Report any dishonest, fraudulent, or inappropriate behaviour by Eskom employees/directors to [email protected], [email protected], or the hotline 0800 11 27 22.

Disqualification risks:

• Submitting false certifications or forged documents.
• Engaging in collusion, bid rigging, or anti-competitive practices.
• Offering bribes, gifts over R1500, or inducements to Eskom employees/directors involved in evaluation/adjudication.
• Failing to disclose conflicts of interest or relationships with Eskom personnel.

Required documents for submission:

• Integrity Declaration Form: Must be completed, signed, and submitted for every Eskom procurement process.
• Non-Disclosure Agreement (NDA): Required if handling confidential Eskom information.
• Declaration of Fair Tendering Practices: Part of the Integrity Declaration Form for tenders/RFQs.

The pact applies to all natural or juristic persons registered or seeking to register on Eskom's Vendor Database, including consultants, contractors, and providers of goods/services. Eligibility to tender is contingent upon accepting and complying with this pact.

Mandatory compliance actions:

• Adhere to the Eskom Supplier Integrity Pact, which supplements all other Eskom commercial and ethics policies.
• Align with South African laws and constitutional principles: fairness, transparency, equity, cost-effectiveness, and competitiveness.
• Avoid conflicts of interest (personal, financial, or otherwise) that could compromise objectivity in Eskom-related decisions.
• Prohibited: Dishonesty, fraud, corruption, collusion, bid rigging, under-pricing, or anti-competitive practices.
• Suppliers may face disciplinary action, suspension from the Eskom Vendor Database, or listing on the National Treasury’s Restricted Suppliers Database for misconduct.

Note: No explicit B-BBEE, CSD, or CIDB requirements are stated in this document.

Employment equity:

• Eskom aligns with the Employment Equity Act, which promotes workplace equity and prohibits unfair discrimination.
• Suppliers are encouraged to adopt policies aligning with Eskom’s labour practices, employment equity initiatives, and human relations standards.

Legal and validity terms:

• This pact is governed by and interpreted in accordance with South African laws and regulations.
• Actions under this pact do not prejudice any civil or criminal proceedings that may arise under the law.
• The pact remains valid until replaced. If any provision is invalid, the remainder remains in effect.

Conflict of interest and ethical conditions:

• Suppliers must avoid relationships with Eskom employees/directors that could compromise fairness, transparency, or competitiveness.
• Disclose any financial, personal, or private interests with Eskom personnel via the Integrity Declaration Form.
• Gifts or business courtesies must not exceed R1500 in value and must not influence Eskom employees/directors.
• Prohibited: Bribes, inducements, or any monetary/material benefits to Eskom employees/directors involved in evaluation/adjudication.
• Suppliers must not engage in collusion, bid rigging, or anti-competitive agreements with other tenderers.
• Eskom employees/directors are prohibited from having any direct/indirect beneficial interest in Eskom contracts.

• Tenderers may seek clarification in writing from the Eskom Representative before submission.
• Eskom will publish all clarification requests and responses on the advertising platform(s) without divulging the tenderer’s name.
• Requests must allow Eskom reasonable time to respond and for tenderers to adjust tenders before closing.

• All communication must be made to or from the Eskom Representative only, in writing, in English.
• Contact details (name, email, phone, address) for the Eskom Representative are specified in the Invitation to Tender document.
• Submission address and tender box location are specified in the Tender Data.
• No requests or queries may be addressed to any other Eskom official.

• Submit a complete original tender in paper form plus one (1) complete hard copy of the original tender by the closing date and time.
• For e-tendering, upload and finalize the tender via Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time.
• Ensure documents (PDF/Excel) are submitted and accessible for downloading/evaluation without corruption or readability issues.
• Return all mandatory tender returnables by the closing date and time for evaluation purposes.
• Sign the original tender; Eskom will hold the signatory liable.
• Submit original and copy as separate packages marked "ORIGINAL" and "COPY". If required, an electronic copy must be packaged separately and marked "ELECTRONIC COPY".
• Seal separate packages together in an outer package marked "Confidential" with the Eskom address, Invitation to Tender number, tenderer's name, physical address, email, and contact telephone number.
• For e-tendering, update documents in the relevant Technical, Commercial, and Financial folders as indicated.
• No late tenders will be accepted. Eskom will not accept tenders submitted by email unless stated otherwise in the Tender Data.
• Eskom employees are not permitted to deposit a tender on behalf of a tenderer.

Tenderers must meet eligibility criteria specified in the Tender Data, not be restricted from doing business with Eskom or state-owned companies, and cannot subcontract 100% of the work. Proof of CIDB registration (if applicable) and B-BBEE status (certificate/affidavit or CSD report) may be required. Attendance at compulsory site visits or clarification meetings is mandatory. Tenderers must submit valid, current documents for the entire tender validity period.

• The scope involves the supply and delivery of Gaskets and Seals.
• Tenderers must check the Invitation to Tender documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• The Acknowledgement Form must be completed and submitted with the tender, stating if the tender is for the whole or part of the works, services, or supply identified in the specification.
• Tenderers must obtain and familiarise themselves with the latest revision of standardised specifications and/or other documents incorporated by reference into the Invitation to Tender documents, if required.

• Eskom will not compensate tenderers for costs incurred in tender preparation, submission, testing, or negotiation.
• Check Invitation to Tender documents on receipt and notify Eskom representative of discrepancies or omitted documents.
• Complete and submit the Acknowledgement Form with the tender, stating if the tender is for the whole or part of the works, services, or supply.

• Include all duties, taxes (including VAT), and other levies payable by the tenderer if successful in the rates, prices, and tendered total. These are applicable 14 days prior to the closing date and time for tender submission.
• Provide rates and Prices that are fixed for the duration of the contract and are not subject to contract price adjustment except as provided for in the Invitation to Tender.
• State rates and Prices in South African Rand unless instructed otherwise in the Invitation to Tender. Submit Rates/Prices in Rands in accordance with the exchange rate and base date stipulated.
• Eskom will evaluate financial statements to determine risk; if mitigating factors are insufficient or risk is too high, the tenderer may not be considered for award.
• Arithmetical errors will be checked; if there is a discrepancy between amount in figures and words, the amount in words prevails.
• Errors in unit rates, omissions in pricing schedules, or arithmetical errors may be corrected with tenderer concurrence; failure to accept corrections may lead to rejection.
• Tenderers may be required to indicate names of at least two financial institutions for security for performance, if applicable.

• Tenderers must comply with eligibility criteria stated in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies.
• Sub-contracting 100% of the scope of work is not permitted; tenders based on 100% sub-contracting will be deemed ineligible and disqualified.
• Comply with relevant legislation and regulatory instruments including National Treasury instructions, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom’s SHEQ requirements.
• Provide proof of Safety, Health, Environment and Quality (SHEQ) systems, policies, and capabilities in place at closing date and time or contract award. All associated costs and personnel must be reflected in the tender.
• If CIDB grading is stipulated, tenderers must be registered with CIDB at closing date and time or capable of being registered within 21 working days. Proof of registration or application must be submitted as required.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) may apply for contracts meeting specific duration and value thresholds.
• Submit B-BBEE certificate/affidavit or CSD report at closing date and time; if fraudulent or expired, the tender may be disqualified or score zero under PPPFA.
• Complete and submit the SDL&I Undertaking by contract award.
• Misrepresentation or falsification of information may lead to disqualification, suspension from business with State-Owned Companies for up to 10 years, and potential legal action.

• Eskom will determine basic compliance with Invitation to Tender requirements before detailed evaluation; failure to comply renders the tender non-responsive.
• Failure to submit an original tender in paper form or a copy results in disqualification; for e-tendering, failure to submit/upload documents renders the tender non-responsive.
• Tenders missing mandatory documents or information by closing date and time will be disqualified.
• Pre-Qualification criteria must be complied with if stipulated; Eskom will not measure a criterion twice in different evaluation phases ('double dipping').

• Reverse e-auction utilises the 90/10 and 80/20 Price and Preference point systems to achieve competitive pricing.
• If utilised, it will be indicated in the Invitation to Tender, and supporting documents will be issued.
• Tenderers must submit a complete tender without prices; if prices are included, they will not be considered.

• Contract start date: January 2026.
• Defects date: 52 weeks after delivery.
• Defect correction period: 2 weeks.
• Period for reply (if applicable): 5 days.

• Purchaser: Eskom Rotek Industries SOC Ltd (Reg No. 1990/006897/30).
• Supply Manager: Thembhani Chauke.
• Address: Roshland Office Park, Lower Germiston Road, Rosherville, Gauteng.
• Phone: (011) 629 4396.
• Email: [email protected].
• Fax: Not specified.
• Additional contact: Engineering Contract Strategies, Tel: 011 803 3008, Fax: 086 539 1902, Website: www.ecs.co.za.

• Submit a completed Form of Offer and Acceptance, including the Schedule of Deviations (if applicable). No amendments or deviations are valid unless recorded in this Schedule.
• Do not include a covering letter in the final contract document. Any deviations agreed during Offer and Acceptance must be recorded in the Schedule of Deviations.
• Submit the first programme for acceptance within seven business days of contract award.
• Submit revised programmes at intervals no longer than half-yearly if necessary.
• Do not deliver goods to the Delivery Place more than one week before the Delivery Date.
• Provide securities, bonds, guarantees, proof of insurance, and other required documentation within two weeks of receiving the signed contract.
• Alternative tenders require a separate copy of the Form of Offer and Acceptance.

1. Please read both the NEC3 Supply Contract (SC3)4 and the relevant parts of its Guidance Notes (SC3- GN)5 in order to understand the implications of this Data which the tenderer is required to complete.

• Scope: Supply and delivery of gaskets and seals for a period of three years.
• Goods include: Doughnut seals, conical seals, O-rings (various materials and sizes), square rubber seals, PTFE gaskets, valve packing (graphite and acrylic PTFE), sealants, tools, and transformer bushings seals.
• Materials specified: Nitrile Butadiene Rubber (NBR), Viton, PTFE, Silicone, Graphite, Acrylic PTFE.
• Goods Information and Scope of Work are detailed in Part C3 of the contract.
• INCOTERMS 2010 apply for delivery obligations (specific term and delivery place to be selected).
• Supplier must comply with all applicable health, safety, and environmental laws and regulations.

• Supplier must ensure goods conform to the contract specifications and Goods Information (Part C3).
• Supplier warrants that prices include sufficient amounts for compliance with all applicable quality, health, safety, and environmental standards.
• Defects correction period: 2 weeks. Defects date: 52 weeks after delivery.

• Pricing is based on a detailed Price Schedule (Part C2) with items listed by description, material, quantity, unit, and total price.
• Prices can be lump sum or rate-based (rate multiplied by quantity).
• Price Schedule is not Goods Information; it is purely a pricing document.
• Supplier must include all costs (e.g., defect correction, compliance) in the tendered prices. No adjustments for lump sum items unless due to a compensation event.
• Payment is assessed monthly (25th of each month) and made within 30 days of receiving a valid tax invoice.
• VAT at 15% must be included. Eskom’s VAT number (4330196330) must appear on all invoices.
• Delay damages: 0.25% per day (max 1.5% per delivery) for late deliveries.

• Currency: South African Rand (ZAR).
• Payment terms: 30 days from receipt of a valid tax invoice/statement.
• Assessment interval: Between the 25th day of each successive month.
• VAT: 15% must be included on all invoices. Purchaser’s VAT number (4330196330) must be included on each invoice.
• Price adjustment for inflation: Applicable after the first anniversary of the contract (15% fixed, 80% Final Table U-A(1) manufactured goods, 5% Road Freight Table L-1B).
• Delay damages: 0.25% per day to a maximum of 1.5% per affected confirmed delivery.
• Tax invoice must be provided within one week of receiving a payment certificate. Failure to do so delays payment.
• Pricing schedule must include all items necessary to provide the goods and services. Lump sum prices are not adjustable unless due to a compensation event.

• B-BBEE: Supplier must notify Eskom within 7 days of any change in B-BBEE status. Updated verification certificate and supporting documentation must be submitted within 30 days of notification. Failure to notify may result in termination.
• Ethics: Any illegal or corrupt practices (e.g., bribes, inducements) constitute grounds for termination and potential legal action.
• Insurance: Supplier must provide insurance for risks not covered by Eskom, including:
• Professional Indemnity for negligent acts, errors, or omissions.
• Products Liability for defective production, design, or instructions.
• Minimum liability cover for damage to Eskom’s property: R15M (Generation), R7.5M (Transmission), R1M (Distribution).
• Compensation for Occupational Injuries and Diseases Act No. 130 of 1993 compliance with a minimum indemnity of R500,000.
• Confidentiality: Supplier must not disclose contract-related information without Eskom’s consent. Prior written consent is required for taking images of goods.
• Joint ventures: All members are jointly and severally liable. Composition changes require Eskom’s written consent.
• Cession and assignment: Supplier cannot cede, delegate, or assign rights or obligations without Eskom’s written consent.
• Tax compliance: Supplier must comply with the Value Added Tax Act and include Eskom’s VAT number on invoices.

• Supplier must maintain B-BBEE status as declared at contract award.
• Notify Eskom within 7 days of any change in B-BBEE status (legal, ownership, or business composition).
• Submit updated B-BBEE verification certificate and supporting documents within 30 days of notification.
• Eskom may renegotiate or terminate the contract if B-BBEE status decreases.
• Failure to notify changes may result in termination.

• Supplier must take all reasonable precautions to maintain health and safety during provision of goods and services.
• Prices must include costs for compliance with health and safety laws, regulations, and Eskom’s procedures.
• Supplier must ensure subcontractors, employees, and others under their control comply with health and safety requirements.
• Environmental compliance: Supplier must adhere to all applicable environmental laws and regulations.

• Contract duration: Three years starting January 2026.
• Governing law: Republic of South Africa.
• Language: English.
• Contract comes into effect upon receipt of a fully signed copy by the supplier.
• Supplier must deliver securities, bonds, guarantees, and proof of insurance within two weeks of contract effectivity.
• Termination: Purchaser may terminate if supplier fails to meet obligations, engages in corrupt practices, or undergoes a change in B-BBEE status without notification.
• Dispute resolution: Adjudication via ICE-SA or AFSA, with arbitration in Johannesburg as the final step.
• Liability limits: Supplier’s liability for indirect/consequential loss is R0.00. Liability for defects or damage to Eskom’s property is capped at contract value or specified deductibles.
• Force majeure and compensation events are addressed per NEC3 SC3 clauses.

• INCOTERMS 2010 apply for delivery obligations (specific term and place to be selected).
• Late deliveries and supply of defective products are included in the Risk Register.
• Supplier cannot deliver goods more than one week before the Delivery Date.
• Supplier must submit programmes for acceptance within 7 business days and revised programmes half-yearly if necessary.
• Price adjustment for inflation applies after the first anniversary (15% fixed, 80% Final Table U-A(1), 5% Road Freight Table L-1B).
• Changes in law after contract date are compensation events.
• Delay damages: 0.25% per day (max 1.5% per delivery).
• Supplier’s liability for indirect/consequential loss is R0.00.
• Eskom’s liability for supplier’s indirect/consequential loss is R0.00.
• Supplier must include Eskom’s VAT number (4330196330) on all invoices.
• Business rescue order against the supplier may trigger termination.

• Supply Manager: Thembhani Chauke, Eskom Rotek Industries SOC Ltd.
• Address: Roshland Office Park, Lower Germiston Road, Rosherville, Gauteng.
• Phone: (011) 629 4396.
• Email: [email protected].
• Additional support: Engineering Contract Strategies, Tel: 011 803 3008, Fax: 086 539 1902, Website: www.ecs.co.za.
• Insurance queries: Eskom Insurance Management Services (see http://www.eskom.co.za/Tenders/InsurancePoliciesProcedures).