Awarded Tender: Iec facilities management services – gauteng open tender

Awarded Tender: Iec facilities management services – gauteng open tender

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The iec is seeking a contractor to provide comprehensive facilities management services for its national network of offices, warehouses and provincial sites. The contract is open to all qualified suppliers and will be awarded based on price and b‑bbee status in accordance with PPPFA regulations.

AI Document AnalysisMethodology2 documents

Document being processed

Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Documents being finalised: Erratum_Facilities Management Services.pdf, Tender Doc EM 01 Facilities Management.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentErratum_Facilities Management Services.pdfCompliance review in progress

What the buyer was looking for

1Mandatory requirement

Submit fully completed tender forms in original ink with all required signatures and mandatory documents (CSD registration, tax compliance, B‑BBEE certificate/affidavit).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records EXPO GUYS as appointed for this tender.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentTender Doc EM 01 Facilities Management.pdfCompliance review in progress

Important Dates

Source: Tender Doc EM 01 Facilities Management.pdf

Closing date: 30 January 2026 at 11:00 (as stated). No other dates (briefings, site visits, clarification deadlines) are mentioned in the extracted text.

Submission Guidelines

Source: Tender Doc EM 01 Facilities Management.pdf

Submit the completed tender forms, questionnaires and all required annexes in original ink (no correction fluid, tape or pencil).
All pages must be signed/initialed; missing signatures invalidate the bid.
Photocopies of original pages may be used but must be fully completed and signed.
Provide additional information on separate sheets only if clearly referenced to the relevant item/page.
Submit the bid in person or by the method specified in the tender (fax/email not accepted unless expressly stated).
Ensure all mandatory returnable documents (e.g., B‑BBEE certificates/affidavits, tax compliance status, CSD registration number, guarantees) are attached; failure to do so will disqualify the bid.

Evaluation Criteria

Source: Tender Doc EM 01 Facilities Management.pdf

Scoring follows the Preferential Procurement Policy Framework Act (PPPFA) and 2022 regulations.
80/20 preference point system applies (tender value ≤ R50 million).
Points: up to 80 for price (lowest acceptable, market‑related bid) and up to 20 for specific goals (B‑BBEE status).
Price points calculated as Ps = 80 × (1 – (Pt‑Pmin)/Pmin).
Specific‑goal points allocated according to B‑BBEE level (e.g., level 1 = 20 points, level 2 = 18 points, etc.).
Preference points are rounded to 2 decimal places.
In case of equal total points, the bidder with the higher specific‑goal score wins; if still tied, a draw of lots is used.
Unconditional discounts may be considered at the Commission’s discretion.

Technical Specifications

Source: Tender Doc EM 01 Facilities Management.pdf

Scope: Provide facilities management services to support the Electoral Commission’s constitutional duties (election management, voter‑roll maintenance, research, voter education, etc.) across ~270 municipal offices, 9 provincial offices and 10 warehouses.

Deliverables: Service Level Agreement (SLA) covering all required goods, services, tools/equipment (unless otherwise stipulated) and compliance with the Commission’s specifications.

Standards: All prices must be all‑inclusive of VAT (where applicable); services must be market‑related; tools/equipment to be supplied by the contractor unless stated otherwise.

Capacity: Contractor must demonstrate ability to meet the national footprint and service levels; subcontracting >25 % of contract value is prohibited unless sub‑contractors meet equal or higher B‑BBEE status.

Financial Requirements

Source: Tender Doc EM 01 Facilities Management.pdf

Prices must be firm (unless non‑firm pricing is expressly allowed) and inclusive of VAT.
All pricing schedules must be fully completed; N/A must be indicated where a schedule does not apply.
No price adjustments accepted unless triggered by statutory changes to duties/taxes.
Payment terms: Invoice payable within 30 days of receipt of a valid tax invoice (VAT inclusive where applicable).
Correct banking details must be maintained on the Central Supplier Database (CSD).
No bonds or guarantees are explicitly mentioned in the extracted text.

Compliance Requirements

Source: Tender Doc EM 01 Facilities Management.pdf

Registration on the National Treasury Central Supplier Database (CSD) is mandatory; non‑registration invalidates the bid.
Tax compliance status must be current on the CSD; non‑compliant bidders will be disqualified.
B‑BBEE: Minimum level 0 (no minimum); however, points are awarded based on B‑BBEE status (see evaluation criteria).
Required B‑BBEE documentation: status level certificate or sworn affidavit (EME, QSE or other) as applicable.
CIDB, CIPC registration and professional licences are not explicitly required in the extracted text.
Compliance with the Employment Equity Act (EEA) and submission of the relevant certificate or declaration is required.