Supply and delivery of cleaning material – ntabelanga dam project tender in eastern cape

Closing date: 29 October 2026 at 11:00

Compulsory briefing session: 21 October 2026 at 10:00

Venue: Ntabelanga Dam, Access Road close to Maclear, Eastern Cape Province

Coordinates: 31°07'19.2"S, 28°40'59.1"E

Attendance is mandatory; failure to attend renders the bid non-responsive.

Compulsory briefing session: 21 October 2026 at 10:00 am, venue: Ntabelanga Dam, Access Road close to Maclear in Eastern Cape Province, coordinates 31°07'19.2"S, 28°40'59.1"E. Attendance is mandatory; failure to attend will render the bid non-responsive.

Bidding procedure enquiries:

• Contact: Ms. S Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr. F Du Plessis
• Email: [email protected]
• Telephone: 060 980 5493

Submission address:

Mthatha Dam Office Building

Department of Water and Sanitation

Mthatha Dam, 5100

Postal address for SCM:

Department of Water and Sanitation

Construction East

Supply Chain Management

Private Bag 5100

Mthatha

Submission method: deposit the sealed bid in the bid box at the entrance of the Mthatha Dam Office Building, Department of Water and Sanitation, Mthatha Dam, 5100.

Envelope endorsement: "Original Bid: WTE1072CE: SUPPLY AND DELIVERY OF CLEANING MATERIAL TO THE STORES AT NTABELANGA DAM PROJECT IN THE EASTERN CAPE PROVINCE".

Closing time: 11:00 on 29 October 2026. Late bids will not be accepted.

Bids must be submitted on the official forms provided, not re-typed. All blanks must be completed. The bid documents must not be separated or pages detached.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced, firm prices.
• SBD 4 (Declaration of Interest): discloses any connection to the state.
• SBD 6.1 (Preference Points Claim): claims preference points under PPR 2022.
• Annexure 1 (Percentage Ownership Affidavit): supports ownership claims, stamped by a commissioner of oaths.
• Annexure 2 (Location of Enterprise Affidavit): supports locality claim, stamped by a commissioner of oaths.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Proof of authority to sign (e.g. board resolution).

Disqualification risks:

• Failure to attend the compulsory briefing session.
• Missing or unsigned mandatory forms (SBD 1, SBD 3.1, SBD 4).
• Failure to comply with specifications in Section 2.
• Bids received after closing time.
• Bids from persons in the service of the state, or companies with directors who are, will not be considered.

Evaluation uses the 80/20 preference points system under the Preferential Procurement Regulations 2022 and PPPFA.

Maximum 80 points for price (lowest acceptable bid scores 80).

Maximum 20 points for specific goals:

• Women ownership: up to 5 points
• Disability ownership: up to 5 points
• Youth ownership: up to 5 points
• Location of enterprise (Eastern Cape): up to 2 points
• B-BBEE status level 1 or 2 (QSE/EME): up to 3 points

Evaluation is conducted in four phases:

• Phase 1 (Mandatory): attend compulsory briefing; submit SBD 1, SBD 3.1, SBD 4. Failure disqualifies.
• Phase 2 (Administrative): submit SBD 6.1, be registered on CSD, be tax compliant with SARS, be registered with CIPC, submit B-BBEE certificate/affidavit, submit Annexures 1 and 2. Failure to submit SBD 6.1, B-BBEE evidence, or annexures forfeits the related preference points.
• Phase 3 (Technical): confirm specification compliance in Table 3. Non-compliance disqualifies.
• Phase 4 (Preference points): points awarded based on claimed and verified specific goals.

Supply and delivery of cleaning material to the stores at Ntabelanga Dam Project, Eastern Cape.

All sourcing, transportation and loading costs must be included in the bid rates.

Delivery required within 14 days after receipt of official DWS order.

Delivery hours: 7h30 to 15h00 Monday to Thursday, excluding Fridays 14h00 to Mondays 7h00, public holidays, and the last Thursday and Friday of each month.

Technical support: representative on site within 24 hours; solution within 24 hours or follow-up service within 48 hours at supplier's expense.

Items and quantities (estimated):

• Kettle cordless: 50
• Window cleaner liquid 1L: 120
• Anti-bacterial soap 5L: 50
• Bleach 1L: 350
• Dish cloths 10/pack: 40
• Air freshener: 300
• Waste rags 5kg: 200
• Scouring sponges kitchen: 300
• Dishwashing liquid 750ml (similar to Sunlight): 700
• Floor polish 5L: 100
• Cleaning detergent 750ml (similar to Handy Andy): 400
• Hand cleaner 500ml: 250
• Soft broom with wooden handle: 250
• Feather duster short: 50
• Feather duster long: 30
• Heavy duty refuse bags 100/pack: 200
• Furniture polish: 250
• Disinfectant general cleaner 1L: 350
• Yellow medium kitchen cleaning gloves: 400
• Heavy duty refuse bags 20/pack: 200
• Transportation: 1 (sum)

Detailed technical specifications for each item are provided in Section 2 (e.g. kettle 1.7L, 1850W–2200W; window cleaner pH 7.0–9.5; waste rags 5kg bales of recycled cotton; refuse bags 750mm x 950mm, 30–40 micron).

Technical support: a representative must be on site within 24 hours to resolve problems; a solution within 24 hours, or follow-up service within 48 hours at the supplier's expense. Delivery must be within 14 days after receipt of an official order.

Pricing schedule (SBD 3.1) with firm prices, quantities for each item, unit prices and bid prices in RSA currency including VAT. Offer valid for 120 days from closing date. Delivery period firm, 14 days. All delivery costs included in rates.

Pricing schedule (SBD 3.1) with firm prices, unit prices and bid prices in RSA currency including VAT.

Offer valid for 120 days from closing date.

Delivery period firm, 14 days.

All delivery costs must be included in the rate price.

Payment by EFT within 30 days of receipt and approval of original invoice.

No cash or cheque payments; no upfront payment.

Payment per material delivered on site, supported by signed delivery notes and service slips.

Firm prices subject only to statutory changes (VAT, customs/excise levies).

Quantities are estimated and not guaranteed; the department may order any quantity up to the maximum, and the contract may run up to 24 months.

CSD registration: mandatory, verified through National Treasury's Central Supplier Database.

Tax compliance: must be tax compliant with SARS; submit TCS PIN or CSD number. If a consortium/JV/subcontractor, each party must submit separate TCS/CSD.

CIPC registration: actively registered with the Companies and Intellectual Property Commission.

B-BBEE: submit an original or certified copy of a B-BBEE Status Level Verification Certificate, or a sworn affidavit for EMEs/QSEs, to claim preference points. Failure forfeits preference points.

Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit) must be completed, signed, and stamped by a commissioner of oaths to claim ownership and locality points.

Bids from persons in the service of the state, or companies with directors who are, will not be considered.

Foreign suppliers: must answer the questionnaire; if not resident, no branch, no permanent establishment, no income, and not liable for tax in RSA, then no TCS PIN required.

Bidders must adhere to the department's Safety and Environmental policies. Vehicles must be roadworthy (no oil leaks). Safety attire must be worn by all staff.

General Conditions of Contract (National Treasury 2010) apply. The successful bidder must sign a written contract (SBD 7). The department is not liable for bidder's expenses and may decline any bid. Quantities are not guaranteed; orders placed as needed. Contract duration up to 24 months.

Delivery required within 14 days after receipt of official DWS order. Delivery hours 7h30 to 15h00 Monday to Thursday, excluding Fridays 14h00 to Mondays 7h00, public holidays, and last Thursday and Friday of the month. Payment within 30 days of invoice approval via EFT, no upfront payment. Firm prices subject only to statutory changes (VAT, customs/excise levies).

Mandatory requirements: complete, sign and submit SBD 1, SBD 3.1, SBD 4; attend the compulsory site briefing. Administrative compliance: submit SBD 6.1, be registered on the Central Supplier Database, be tax compliant with SARS, be registered with CIPC, submit a B-BBEE certificate or affidavit, submit Annexures 1 and 2 (ownership and location affidavits). Failure to submit required documents may render the bid non-responsive.

Evaluation uses 80/20 preference points system under PPPFA and Preferential Procurement Regulations 2022. Four phases: Phase 1 Mandatory Requirements, Phase 2 Administrative Compliance, Phase 3 Technical Evaluation and Specification Compliance, Phase 4 Preference Points. Maximum 80 points for price, 20 points for specific goals: Women Ownership (5), Disability Ownership (5), Youth Ownership (5), Location of enterprise in Eastern Cape (2), B-BBEE status level 1 or 2 for QSE/EME (3).