Supply & delivery of high-yield steel reinforcing – mzimvubu water project tender in eastern cape

Closing date: 29 October 2026 at 11:00

Compulsory briefing session: 21 October 2026 at 10:00

Venue: Ntabelanga Dam Site

Coordinates: 31° 9' 38.88" S, 28° 33' 0.76" E (-31.122012, 28.683064)

Travel route from Mthatha Town: https://maps.app.goo.gl/DqTMBckSQFu5vjta8

Attendance is mandatory; failure to attend renders the bid non-responsive.

Compulsory briefing session:

• Date: 21 October 2026
• Time: 10:00
• Venue: Ntabelanga Dam Site
• Coordinates: 31° 9' 38.88" S, 28° 33' 0.76" E (-31.122012, 28.683064)
• Travel route from Mthatha Town: https://maps.app.goo.gl/DqTMBckSQFu5vjta8
• Attendance is mandatory; failure to attend renders the bid non-responsive.

Bidding procedure enquiries:

• Contact: Ms Senzy Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr NR Mbambo
• Email: [email protected]
• Telephone: 060 475 8171

Submission address:

Bid box at the entrance of Mthatha Dam Office Building

Department of Water and Sanitation

Mthatha Dam, 5100

Delivery site:

Department of Water and Sanitation, Construction East - Mzimvubu Water Project

R396 Road, Maclear, Eastern Cape Province

Coordinates: 31° 9' 38.88" S, 28° 33' 0.76" E (-31.122012, 28.683064)

Submission method: deposit the sealed original bid, cover letter and supporting documents into the bid box at the entrance of the Mthatha Dam Office Building, Department of Water and Sanitation, Mthatha Dam, 5100. The envelope must be endorsed with the bid number and title, and show the bidder's name. Bids must be submitted on the official forms, fully completed and signed, and the document set must not be separated or pages detached. Bids sent by telegram, telex or fax will not be considered. Late bids will not be accepted.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule, firm prices): fully priced, including all items and delivery cost.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points under the 80/20 system.
• Annexure C (Local Production and Content): declares local content compliance.
• Annexure 1 (Percentage Ownership Affidavit): supports claims for ownership by women, disability or youth.
• Annexure 2 (Location of Enterprise Affidavit): supports the claim for Eastern Cape location, with proof of premises.
• Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Letter from the local manufacturer confirming local production and content, including types and sizes of items.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Failure to attend the compulsory site briefing.
• Missing any of the Phase 1 mandatory documents (SBD 1, SBD 3.1, SBD 4).
• Incomplete pricing schedule (SBD 3.1).
• Marking both 'comply' and 'non-comply' for any specification item.
• Submitting a bid after the closing time.

Evaluation is conducted in four phases:

• Phase 1 (Mandatory Requirements): attendance of the compulsory site briefing and submission of SBD 1, SBD 3.1 and SBD 4. Failure disqualifies the bid.
• Phase 2 (Administrative Compliance): submission of SBD 6.1, CSD registration, SARS tax compliance, CIPC registration, certified B-BBEE certificate or sworn affidavit, 100% local content compliance, Annexure C, and Annexures 1 and 2. Missing SBD 6.1 or B-BBEE evidence forfeits preference points; missing Annexures 1 and 2 forfeits locality points.
• Phase 3 (Technical Evaluation and Specification Compliance): each item must be marked as complying or non-complying. Non-compliance disqualifies the bid.
• Phase 4 (Preference Points): 80/20 system per Preferential Procurement Regulations 2022. Price scores a maximum of 80 points; specific goals score a maximum of 20 points.

Specific goals and maximum points (80/20 system):

• Women ownership: up to 5
• Disability ownership: up to 5
• Youth ownership: up to 5
• Location of enterprise (Eastern Cape Province): up to 2
• B-BBEE status level 1 or 2 contributors who are QSE or EME: up to 3

Ownership points are calculated pro-rata: e.g. if 60% of shareholders meet a criterion, the bidder gets 60% of the points for that goal. Points claimed must be supported by the required affidavits and certificates; otherwise the points are not allocated.

Award may be made to a bidder that did not score the highest points if that bidder offers goods that meet the local content requirements.

Scope: supply and delivery of locally produced high-yield steel reinforcing bars and binding wire to the Mzimvubu Water Project access road near Maclear, Eastern Cape.

Items and quantities:

• Y12 mm hot rolled reinforcing high yield stress deformed bars (yield stress 450 MPa), 13 m straight bars: 10 ton
• Y16 mm hot rolled reinforcing high yield stress deformed bars (yield stress 450 MPa), 13 m straight bars: 10 ton
• Y20 mm hot rolled reinforcing high yield stress deformed bars (yield stress 450 MPa), 13 m straight bars: 8 ton
• Y32 mm hot rolled reinforcing high yield stress deformed bars (yield stress 450 MPa), 13 m straight bars: 5 ton
• Ungalvanized binding wire 1.6 mm: 1000 kg
• Delivery/transport cost to site: sum

Standards:

• Bars must comply with the latest SANS specification for hot rolled reinforcing bars with a yield stress of 450 MPa.
• Binding wire: 1.6 mm, ungalvanized steel, for steel fixing.
• Local content must be calculated per SABS approved technical specification SATS 1286:2011.

Delivery requirements:

• Delivery to commence within 14 days after receipt of an official DWS order.
• Deliveries allowed Monday to Thursday 06:30 to 15:15, excluding Fridays from 14:00 to Mondays 06:30, public holidays, and the last Thursday and Friday of the month.
• The bidder must nominate a contact person for scheduling deliveries.
• Non-compliant or defective products will be declined and must be collected by the supplier within 48 hours.
• Ownership and risk pass to the department at the point of signed acceptance.
• All loading costs must be included in the quoted rates.
• Bidders must familiarise themselves with road conditions and distances to the site.

Methodology:

• Supply and delivery of steel reinforcing to the site, commencing within 14 days after receipt of an official DWS order.
• Bidders must familiarise themselves with road conditions and distances to the site before bidding.
• All loading costs must be included in the quoted rates.
• Deliveries must be scheduled with the department's nominated contact person.

Quality requirements:

• Products must comply with the latest SANS specifications for hot rolled reinforcing bars (yield stress 450 MPa) and binding wire.
• Local content calculation must follow SABS approved technical specification SATS 1286:2011.
• Non-compliant items will not be accepted and must be removed and replaced at the supplier's cost.
• Defective products must be replaced at the supplier's expense.
• Technical support: a representative must be on site within 24 hours of a reported problem, with a solution within 24 hours or replacement products on site within 48 hours at the supplier's expense.

Pricing schedule (SBD 3.1, firm prices):

• Items: Y12 mm bars (10 ton), Y16 mm bars (10 ton), Y20 mm bars (8 ton), Y32 mm bars (5 ton), ungalvanized binding wire 1.6 mm (1000 kg), and delivery/transport cost to site.
• Prices quoted per ton/kg and total, including VAT and delivery.
• Offer valid for 120 days from closing date.
• Delivery period within 14 days after receipt of order.
• Firm prices subject only to statutory changes (VAT, customs/excise levies).
• Incomplete pricing schedule renders the bid non-responsive.

Pricing format: firm prices, all-inclusive (including VAT, delivery and all costs), quoted in South African Rand. The pricing schedule (SBD 3.1) must be completed in full; incomplete schedules render the bid non-responsive.

Items to price (per unit and total):

• Y12 mm bars: per ton (10 ton)
• Y16 mm bars: per ton (10 ton)
• Y20 mm bars: per ton (8 ton)
• Y32 mm bars: per ton (5 ton)
• Binding wire 1.6 mm: per kg (1000 kg)
• Delivery/transport cost to site: sum

Offer validity: 120 days from the closing date.

Firm prices are subject only to statutory changes in VAT and customs/excise levies (written proof required).

Payment terms:

• Payment per material delivered, monthly on receipt of specified tax invoices.
• Payment within 30 days of receipt and approval of the original invoice, by EFT into the bidder's bank account.
• No upfront, cash or cheque payments; no payment for standing time.
• Payment requires delivery notes signed by the checking official and actual manufacturer's slips.

Quantities are not guaranteed; orders will be placed as requirements arise. The department may purchase only part of an item or none at all.

Mandatory eligibility:

• Attendance of the compulsory site briefing.
• Submission of SBD 1, SBD 3.1 and SBD 4.

Administrative compliance:

• Registration on the Central Supplier Database (CSD).
• Tax compliance with SARS (verified via CSD and SARS); provide a TCS PIN or CSD number. Each party in a consortium/JV/subcontracting arrangement must submit its own TCS/CSD.
• Active registration with the Companies and Intellectual Property Commission (CIPC).
• Certified B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Local production and content: minimum 100% for steel and wire products as per the dtic. An exemption letter from the dtic is required for imported items.
• Annexure C (Local Production and Content) signed and submitted.
• Annexures 1 and 2 (ownership and location affidavits) completed, signed and stamped by a commissioner of oaths.
• Letter from the local manufacturer confirming local production and content, including types and sizes of items.

Bidders must not be persons in the service of the state, nor companies with directors who are persons in the service of the state.

B-BBEE specific goals (for preference points):

• Ownership by women, people with disabilities, and youth (pro-rata shareholding).
• Location of enterprise in the Eastern Cape Province.
• B-BBEE status level 1 or 2 contributors who are EMEs or QSEs.

Evidence required for specific goals:

• Annexure 1 (Percentage Ownership Affidavit) for ownership claims.
• Annexure 2 (Location of Enterprise Affidavit) plus proof of ownership or a valid rental agreement for the premises.
• B-BBEE verification certificate from a SANAS-accredited agency, or a sworn affidavit for EMEs/QSEs.

B-BBEE requirements:

• Preference points are awarded for specific goals: ownership by women, people with disabilities, and youth; location of enterprise in the Eastern Cape; and B-BBEE status level 1 or 2 contributors who are EMEs or QSEs.
• Points claimed must be supported by documentation:
• Annexure 1 (Percentage Ownership Affidavit) for ownership claims.
• Annexure 2 (Location of Enterprise Affidavit) with proof of premises for the location claim.
• B-BBEE verification certificate from a SANAS-accredited agency, or a sworn affidavit for EMEs/QSEs.
• The Construction Sector Code applies to entities deriving more than 50% of revenue from construction-related activities.
• Local production and content threshold for steel and wire is 100% as per the dtic.

Health and safety:

• Bidders must adhere to the department's Safety and Environmental policies.
• Bidder's vehicles used for transport are subject to department approval; unsuitable vehicles must be repaired or replaced.
• Overloading of vehicles in terms of the Road Traffic Act is not permitted.

Contract terms:

• The General Conditions of Contract (National Treasury 2010) form part of the contract and may not be amended.
• Quantities are not guaranteed; the department may order any quantity up to the estimated amounts, and the contract validity is unaffected by quantity differences.
• Delivery must commence within 14 days after receipt of an official DWS order.
• Payment is per material delivered, monthly, within 30 days of invoice approval; no upfront payments.
• Non-compliant or defective products will be declined and must be replaced at the supplier's cost.
• The department may decline any bid and is not liable for bidder's expenses.
• The successful bidder must sign a written contract form (SBD 7).

Mandatory requirements:

• Attend the compulsory site briefing.
• Complete, sign and submit SBD 1, SBD 3.1 and SBD 4.

Administrative compliance:

• Submit SBD 6.1.
• Be registered on the Central Supplier Database.
• Be tax compliant with SARS.
• Be registered with CIPC.
• Submit a certified B-BBEE certificate or sworn affidavit.
• Comply with 100% local production and content threshold.
• Sign and submit Annexure C.
• Complete and submit Annexures 1 and 2, stamped by a commissioner of oaths.

Evaluation is conducted in four phases:

• Phase 1: Mandatory Requirements (briefing attendance, SBD 1, SBD 3.1, SBD 4).
• Phase 2: Administrative Compliance (SBD 6.1, CSD, SARS, CIPC, B-BBEE certificate, local content, Annexure C, Annexures 1 and 2).
• Phase 3: Technical Evaluation and Specification Compliance (each item must comply).
• Phase 4: Preference Points system (80/20).

Specific goals and maximum points:

• Women ownership: up to 5
• Disability ownership: up to 5
• Youth ownership: up to 5
• Location of enterprise (Eastern Cape): up to 2
• B-BBEE status level 1 or 2 (QSE/EME): up to 3

Award may be made to a bidder offering goods that meet local content requirements even if not the highest scorer.