Supply and delivery of laboratory equipment for the mzimvubu water project – access road near maclear, eastern cape

Closing date: 29 October 2026 at 11:00

Compulsory briefing session: 21 October 2026 at 10:00

Venue: Ntabelanga Dam, Siqhunqwini Area

Coordinates: 31° 9' 38.88" S 28° 33' 0.76" E

Attendance is mandatory; failure to attend disqualifies the bid.

Compulsory briefing session: 21 October 2026 at 10:00, at Ntabelanga Dam, Siqhunqwini Area.

Coordinates: 31° 9' 38.88" S 28° 33' 0.76" E.

Attendance is mandatory; failure to attend will render the bid non-responsive.

Bidding procedure enquiries:

• Contact: Ms. Senzy Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr. TC Malubane
• Email: [email protected]
• Telephone: 060 980 5852

Submission address:

Bid box at the entrance of Mthatha Dam Office Building

Department of Water and Sanitation

Mthatha Dam, 5100

Service/delivery site:

Department of Water and Sanitation, Construction East - Mzimvubu Water Project

R396 Road, Maclear, Eastern Cape Province

Coordinates: 31° 9' 38.88" S 28° 33' 0.76" E

Submission method: sealed envelope deposited in the bid box at the entrance of the Mthatha Dam Office Building, Department of Water and Sanitation, Mthatha Dam, 5100.

Envelope must be endorsed with "Original Bid: WTE1069CE: SUPPLY AND DELIVERY OF LABORATORY EQUIPMENT FOR MZIMVUBU WATER PROJECT - ACCESS ROAD NEAR MACLEAR IN THE EASTERN CAPE PROVINCE" and the bidder's name.

Bids must be submitted by 11:00 on 29 October 2026. Late bids will not be considered.

No bids by telegram, telex, or facsimile will be considered.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced.
• SBD 4 (Declaration of Interest): discloses any state employment or connection.
• SBD 6.1 (Preference Points Claim): claims preference points under PPR 2022.
• B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
• Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), stamped by a commissioner of oaths.
• Proof of authority (e.g., company resolution) for the signatory.
• Cover letter and supporting documents.

Bid documents must not be separated or pages detached.

Disqualification risks:

• Failure to attend the compulsory briefing session.
• Missing, unsigned, or incomplete mandatory forms.
• Marking both "comply" and "non-comply" for any specification item.
• Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

Evaluation in four phases:

• Phase 1: Mandatory Requirements — attendance of compulsory briefing and submission of SBD 1, SBD 3.1, SBD 4. Failure disqualifies.
• Phase 2: Administrative Compliance — SBD 6.1, CSD registration, SARS tax compliance, CIPC registration, B-BBEE certificate/affidavit, Annexure 1 and 2. Failure to submit SBD 6.1, B-BBEE evidence, or annexures forfeits preference points.
• Phase 3: Technical Evaluation and Specification Compliance — each item must be marked comply or non-comply; non-compliance disqualifies.
• Phase 4: Preference Points system — 80/20 system under PPR 2022.

Scoring:

• Price: maximum 80 points.
• Specific goals: maximum 20 points.

Specific goals allocation:

• Women Ownership: up to 5 points.
• Disability Ownership: up to 5 points.
• Youth Ownership: up to 5 points.
• Location of enterprise in Eastern Cape Province: up to 2 points.
• B-BBEE status level 1 or 2 for QSE/EME: up to 3 points.

Ownership goals measured by pro-rata percentage of ownership meeting the criterion.

Proof required for claimed goals: Annexure 1 for ownership, Annexure 2 for location, and B-BBEE certificate/affidavit for B-BBEE status.

Supply and delivery of laboratory equipment for the Mzimvubu Water Project - Access Road near Maclear, Eastern Cape.

Delivery site: Department of Water and Sanitation, Construction East - Mzimvubu Water Project, R396 Road, Maclear, Eastern Cape.

Items and quantities (as per pricing schedule):

• Accelerated/rapid curing water tank: 1
• Aggregates crushing value (ACV) mold set (75 mm diameter): 2
• Aggregates crushing value (ACV) mold set (150 mm diameter): 2
• No. 5 buff tags (boxes of 1000 pack): 10
• Automatic CBR proctor soil compactor: 1
• Chloride cell test kit: 2
• Compaction factor test apparatus set: 2
• Heavy plastic concrete cubes curing tank: 1
• Steel concrete cubes curing tank: 1
• Concrete test hammer: 2
• 300 x 300 mm steel concrete cube mould: 15
• Industrial microwave: 1
• Laboratory jaws crusher: 1
• Los Angeles abrasion machine: 1
• 440 L drying oven: 1
• Plastic bags 610 x 910 x 50 mm (100 pack): 10
• Vebe consistometer machine: 1
• Protsurve cube press (serial No.114281) steel plate: 2
• Atomic cube press (serial No.2503245 F) steel plate: 2
• Core drilling machine: 1
• Impact test kit: 2
• Organic test kit: 2
• Triaxial test machine: 1
• Moisture meter: 2
• Transport cost to site: sum

Each item must meet detailed technical specifications (dimensions, capacity, power, weight, etc.) as set out in the document.

Items not to specification will be rejected and must be replaced at the supplier's cost.

Delivery to commence not later than 14 days after receipt of official DWS order.

Delivery hours: 6h30 to 15h15 Monday to Thursday; no deliveries on Fridays after 14h00, weekends, public holidays, or the last Thursday and Friday of the month.

Bidders must acquaint themselves with road conditions and distances to the site before bidding.

Supply and delivery of laboratory equipment according to specification to the site as required by the Department.

All loading costs must be included in the price quotation rates.

Delivery to commence not later than 14 days after receipt of official DWS order.

Bidders must acquaint themselves with roads, road conditions, and distances to the site before bidding.

The bidder must nominate a contact person for delivery scheduling.

Items not according to specifications will not be accepted or paid for; the supplier must remove and replace them at their own cost.

DWS will decline non-compliant products on delivery; the supplier must collect declined items within 48 hours.

Defective or damaged goods will not be accepted.

Defective products must be replaced at the supplier's expense.

Pricing schedule (SBD 3.1) with firm prices.

Items listed with quantities and unit prices.

Offer valid for 120 days from closing date.

Delivery period: 14 days after receipt of order.

All-inclusive prices required, including VAT and delivery costs.

Transport cost to site to be included as a separate line item.

Corrections must be crossed out neatly and initialled; no correction fluid.

Pricing format: SBD 3.1 Pricing Schedule with firm prices.

Offer validity: 120 days from closing date.

All-inclusive prices required, including VAT and delivery costs.

Transport cost to site must be quoted as a separate line item.

Prices firm, subject only to statutory changes (VAT, customs/excise levies).

Payment: by Electronic Fund Transfer within 30 days of receipt and approval of original invoice.

No cash, cheque, or upfront payments.

Payment only on delivery with signed delivery notes and manufacturer's slips.

No payment for standing time.

Quantities are estimated and not guaranteed; the Department may order any quantity or none.

Mandatory:

• Attendance of compulsory briefing session.
• Complete, sign, and submit SBD 1, SBD 3.1, SBD 4.

Administrative compliance:

• Registration on National Treasury Central Supplier Database (CSD).
• Tax compliance with SARS (verified via CSD and SARS); submit TCS PIN or printed certificate.
• Active registration with CIPC.
• B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Annexure 1 and 2 stamped by a commissioner of oaths.

Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

Foreign suppliers must complete the questionnaire in the bid document.

Bidders must adhere to the department's Safety and Environmental policies.

Vehicles must comply with the Road Traffic Act; overloading is not permitted.

The Department may require the replacement of unsuitable vehicles.

Bidders must adhere to the department's Safety and Environmental policies.

Plastic bags must be environmentally safe.

General Conditions of Contract (National Treasury 2010) form part of the contract. Special Conditions of Contract supplement the GCC; in case of conflict, SCC prevails.

Contract includes clauses on performance security, inspections, delivery, insurance, warranty, payment, penalties, termination for default, force majeure, settlement of disputes, limitation of liability, and applicable law.

The Department may accept a bid for any item or part quantity.

The Department is not obliged to accept the lowest or any bid.

The successful bidder must sign a written contract (SBD 7).

Technical support: response within 24 hours, solution within 24 hours, replacement products within 48 hours at supplier's expense.

Defective products replaced at supplier's expense.

Delivery hours: 6h30 to 15h15 Monday to Thursday, excluding Fridays after 14h00, weekends, public holidays, and last Thursday/Friday of month.

DWS will decline non-compliant products; supplier must collect within 48 hours.

Ownership and risk pass to Department at point of delivery upon signed acceptance.

Payment within 30 days of receipt and approval of invoice.

No upfront payments.

Firm prices subject only to statutory changes (VAT, customs/excise levies).

Mandatory requirements: attendance of compulsory briefing session; complete, sign, and submit SBD 1, SBD 3.1, SBD 4.

Administrative compliance: complete, sign, and submit SBD 6.1; registration with Central Supplier Database; tax compliance with SARS; active registration with CIPC; submit B-BBEE certificate or affidavit; complete and sign Annexure 1 and 2 (stamped by commissioner of oaths).

Failure to submit any mandatory document will render the bid non-responsive.

Evaluation in four phases: Mandatory Requirements, Administrative Compliance, Technical Evaluation and Specification Compliance, Preference Points system.

80/20 preference points system under PPR 2022.

Maximum 80 points for price, 20 points for specific goals.

Specific goals: Women Ownership (up to 5), Disability Ownership (up to 5), Youth Ownership (up to 5), Location of enterprise in Eastern Cape (up to 2), B-BBEE status level 1 or 2 for QSE/EME (up to 3).

Proof required for claimed goals: Annexure 1 for ownership, Annexure 2 for location, B-BBEE certificate/affidavit for B-BBEE status.