Supply and delivery of surveying equipment for the mzimvubu water project access road near maclear, eastern cape

Compulsory briefing session: 21 October 2026 at 10:00 at Ntabelanga Dam Site, Siqhunqwini Area, co-ordinates 31°9'38.88"S 28°33'0.76"E. Travel route: https://maps.app.goo.gl/DqTMBckSQFu5vjta8. Attendance mandatory; failure disqualifies.

Bidding procedure enquiries:

• Contact: Ms. S Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr N Mbambo
• Email: [email protected]
• Telephone: 060 475 8171

Submission address:

Bid box at the entrance of Mthatha Dam Office Building

Department of Water and Sanitation

Mthatha Dam, 5100

Submission method: sealed envelope deposited in the bid box at the entrance of the Mthatha Dam Office Building, Department of Water and Sanitation, Mthatha Dam, 5100.

Envelope must be endorsed: "Original Bid: WTE1070CE: SUPPLY AND DELIVERY OF SURVEYING EQUIPMENT TO MZIMVUBU WATER PROJECT – ACCESS ROAD NEAR MACLEAR IN THE EASTERN CAPE PROVINCE" and show the bidder's name.

Closing time: 11:00 on 29 October 2026. Late bids will not be considered.

Bids must be submitted on the official forms provided, not retyped, and must not be separated or have pages detached.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced.
• SBD 4 (Declaration of Interest): discloses any connection to state employees.
• SBD 6.1 (Preference Points Claim): claims preference points under PPR 2022.
• Annexure 1 (Percentage Ownership Affidavit): stamped by a commissioner of oaths, to claim ownership points.
• Annexure 2 (Location of Enterprise Affidavit): stamped by a commissioner of oaths, to claim locality points.
• Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Proof of authority to sign (e.g., board resolution).
• Cover letter and supporting documents.

Disqualification risks:

• Failure to attend the compulsory briefing session.
• Missing or unsigned mandatory forms (SBD 1, SBD 3.1, SBD 4).
• Bids received after closing time.
• Bids not on official forms or with pages detached.
• Bids from persons in the service of the state, or companies with directors who are.
• Marking both 'COMPLY' and 'NON-COMPLY' for any technical item.

Evaluation follows the 80/20 preference points system under the Preferential Procurement Regulations 2022.

Four phases:

• Phase 1 (Mandatory Requirements): attendance of compulsory briefing; complete, sign and submit SBD 1, SBD 3.1 and SBD 4. Failure disqualifies.
• Phase 2 (Administrative Compliance): submit SBD 6.1; be registered on the Central Supplier Database; be tax compliant with SARS; be registered with CIPC; submit B-BBEE certificate or sworn affidavit; submit Annexure 1 and 2 (stamped by commissioner of oaths). Failure to submit SBD 6.1, B-BBEE evidence, or Annexures forfeits the related preference points.
• Phase 3 (Technical Evaluation and Specification Compliance): complete Table 3 marking each item COMPLY or NON-COMPLY; marking both is non-compliance. Non-compliance disqualifies.
• Phase 4 (Preference Points): maximum 80 points for price, 20 points for specific goals.

Specific goals (total 20 points):

• Women Ownership: up to 5 points
• Disability Ownership: up to 5 points
• Youth Ownership: up to 5 points
• Location of enterprise (Eastern Cape): up to 2 points
• B-BBEE status level 1 or 2 (QSE/EME): up to 3 points

Ownership points are calculated pro-rata based on percentage shareholding (formula: NO = 5 x PS / 100).

Failure to submit proof for claimed goals means those points are not allocated.

Supply and delivery of surveying equipment to the Mzimvubu Water Project access road near Maclear, Eastern Cape.

Equipment required (quantities as per pricing schedule):

• GPS Rover Kit (similar to SP100 Rover Tilt Kit) – includes GNSS receiver, radio, batteries, chargers, pole, bag, training and support.
• Origin Roads – Perpetual (road software) – 2 units.
• GPS Base Kit (similar to SP100 Base Kit) – includes GNSS receiver, radio, tripod, tribrach, adaptor, extension.
• Assy Battery 12AH in tripod mount pouch – 2 units.
• Cable 7P Lemo to SAE connector – 2 units.
• Optimate 1DUO 12v battery charger – 2 units.
• Total Station (similar to Trimble C5 3" with optical plummet) – 1 unit.
• Trimble Access - Roads - C5 perpetual license – 1 unit.
• Tripod dual clamp – 3 units.
• Stage Plus Bag for tripod – 3 units.
• Rod standard carbon fiber telescopic prism rod 2.6m – 2 units.
• Stage Plus Bag for GNSS pole – 2 units.
• Survey Prism Assembly – 2 units.
• Stage Plus Bag for prism – 2 units.
• Delivery to site.

Technical standards: SANS 10400, SANS 1200 (superseded by SANS 2001).

Detailed specifications for total station (Trimble C5 or equivalent): angle accuracy 1", 2", 3", 5"; absolute encoder; magnification 30x; dual-axis tilt sensor; IP66 protection; operating temperature -20°C to +50°C.

GPS receiver (SP100 or equivalent): 672 GNSS channels; RTK accuracy horizontal 8mm + 1ppm, vertical 15mm + 1ppm; static accuracy horizontal 3mm + 0.1ppm; IP68 certified; 9GB internal memory.

Software (Origin Roads) must be installed and commissioned by the manufacturer before delivery.

Specifications supported by SANS 10400 (National Building Regulations) and SANS 1200 (civil engineering standards), progressively superseded by SANS 2001 for quality control.

Equipment must meet detailed technical specifications (e.g., total station accuracy, GPS accuracy, IP ratings).

Software must be installed and commissioned by the manufacturer before delivery.

Non-compliant items will be rejected and must be replaced at supplier's cost.

Pricing schedule (SBD 3.1) must be fully completed and priced.

Prices all-inclusive: VAT, delivery, loading costs.

Firm prices, quoted in South African currency.

Payment by number delivered, monthly on receipt of tax invoices, within 30 days.

No upfront payments.

Price quotation data section must be signed.

Estimated quantities given in SBD 3.1; quantities not guaranteed.

Pricing format: firm bid prices, all-inclusive (including VAT, delivery, loading costs). Prices in South African currency.

Payment: by number delivered, monthly on receipt of tax invoices, within 30 days. No upfront payments.

Bid price must be firm.

No bid security, bonds, or guarantees are specified.

Delivery must commence not later than 14 days after receipt of official DWS order.

CSD registration: mandatory – companies must be registered on the Central Supplier Database.

Tax compliance: must be tax compliant with SARS; submit TCS PIN or printed TCS certificate, or CSD number if no PIN. For consortia/JVs/sub-contractors, each party must submit separate TCS/CSD.

CIPC registration: must be actively registered with the Company Intellectual Property Commission.

B-BBEE: submit a certified B-BBEE Status Level Verification Certificate, or sworn affidavit for EMEs/QSEs, to claim preference points.

Specific goals evidence:

• Annexure 1 (Percentage Ownership Affidavit) for women, disability, youth ownership claims.
• Annexure 2 (Location of Enterprise Affidavit) plus proof of premises ownership or rental agreement for locality claim.
• B-BBEE certificate or sworn affidavit for level 1 or 2 QSE/EME claim.

State employees: bids from persons in the service of the state, or companies with directors who are, will not be considered.

Foreign suppliers: must complete the questionnaire to bidding foreign suppliers; if not resident in RSA, no TCS PIN required.

Equipment environmental specifications: GPS receiver operating temperature -40°C to +65°C, storage -40°C to +75°C, IP68 certified (waterproof/dustproof).

Total station operating temperature -20°C to +50°C, IP66 protection.

No specific environmental or sustainability requirements stated.

Contract governed by General Conditions of Contract (National Treasury 2010).

Successful bidder must sign a written contract form (SBD 7).

Delivery must commence within 14 days of official DWS order.

Quantities are not guaranteed; estimated quantities in SBD 3.1, delivery as required.

Payment by EFT within 30 days of tax invoice.

Bid price must be firm.

Department not liable for bidder's expenses.

Department may accept part of any item or quantity.

Bids must remain valid and binding for the period stated in the bid documents.

Delivery to site; working hours 6h30 to 15h15 Monday to Friday; no deliveries on Fridays 14h00 to Mondays 06h30, public holidays, or last Thursday/Friday of month.

Supplier must nominate a contact person for delivery scheduling.

DWS will decline non-compliant products; declined items must be collected within 48 hours.

Ownership and risk pass at delivery upon signed acceptance.

Defective products replaced at supplier's expense.

Response times: representative on site within 24 hours, solution within 24 hours, replacement within 48 hours.

Firm delivery period required.

Mandatory: complete, sign and submit SBD 1, SBD 3.1, SBD 4; attend compulsory briefing.

Administrative: submit SBD 6.1; be registered on CSD; be tax compliant with SARS; be registered with CIPC; submit B-BBEE certificate or sworn affidavit; submit Annexure 1 and 2 (stamped by commissioner of oaths).

Technical: comply with specifications in Table 3; mark each item COMPLY or NON-COMPLY.

Bids from state employees or companies with state-employed directors will not be considered.

Evaluation uses 80/20 preference points system under Preferential Procurement Regulations 2022.

Four phases: Phase 1 Mandatory Requirements, Phase 2 Administrative Compliance, Phase 3 Technical Evaluation and Specification Compliance, Phase 4 Preference Points.

Specific goals: Women Ownership 5 points, Disability Ownership 5 points, Youth Ownership 5 points, Location of enterprise (Eastern Cape) 2 points, B-BBEE status level 1 or 2 (QSE/EME) 3 points. Total 20 points.