Supply only of 100% local content 25 mpa / 19mm ready-mix concrete – mzimvubu water project access road, maclear, eastern cape

Compulsory briefing session: 29 October 2026 at 10:00 at Ntabelanga Dam, Siqhunqwini Area. Coordinates: 31° 9' 38.88" S, 28° 33' 0.76" E (-31.122012, 28.683064). Attendance is mandatory; failure to attend renders the bid non-responsive.

Bidding procedure enquiries:

• Contact: Ms. S Gumede (also listed as Senzy Gumede)
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr N Mbambo
• Email: [email protected]
• Telephone: 060 475 8171 (also listed as 060 980 8171 and 060 975 8171)

Submission address:

Bid box at the entrance of Mthatha Dam Office Building

Department of Water and Sanitation

Mthatha Dam

5100

SCM Office address:

Department of Water and Sanitation

Supply Chain Management Office

Construction East

Mthatha

5900

Submission method: physical bid box only.

• Address: Bid box at the entrance of Mthatha Dam Office Building, Department of Water and Sanitation, Mthatha Dam, 5100.
• Closing time: 29 October 2026 at 11:00. Late bids will not be considered.
• Envelope: seal the original bid with cover letter and supporting documents in one envelope, endorsed "Original Bid: WTE1055CE: SUPPLY ONLY OF LOCAL CONTENT 25 MPa / 19mm READY MIX CONCRETE TO MZIMVUBU WATER PROJECT – ACCESS ROAD NEAR MACLEAR IN THE EASTERN CAPE PROVINCE", with the bidder's name clearly shown.
• No bids by telegram, telex, or facsimile will be accepted.
• The bid must be signed on SBD 1; all blanks must be filled in; the bid documents must not be separated or pages detached.
• Each page of the bid document must be initialled at the bottom; failure to do so renders the bid non-responsive.
• Returnable forms (all must be completed, signed, and submitted):
• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• Annexure C (Local Production and Content): declares 100% local content for cement.
• Annexure 1 (Percentage Ownership Affidavit): supports claims for women, disability, or youth ownership points.
• Annexure 2 (Location of Enterprise Affidavit): supports claim for local enterprise points, with proof of premises.
• Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Letter of Authority issued by NRCS for compliant cement manufacturers (or copies for re-sellers/suppliers).
• Proof of authority to sign (e.g., board resolution) if signing on behalf of a company.
• For joint ventures: original or notarially certified copy of the joint venture agreement and authorisation certificates from each participant.
• Disqualification risks:
• Failure to attend the compulsory briefing session.
• Failure to complete, sign, and submit any mandatory form (SBD 1, SBD 3.1, SBD 4).
• Failure to initial each page of the bid document.
• Bids received after the closing time, regardless of reason.

Evaluation system: 80/20 preference points (PPPFA and Preferential Procurement Regulations 2022).

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Evaluation in five phases:
• Phase 1 – Mandatory Requirements: attendance of compulsory briefing; complete, sign, and submit SBD 1, SBD 3.1, SBD 4. Failure disqualifies.
• Phase 2 – Administrative Compliance: submit SBD 6.1; be registered on CSD; be tax compliant with SARS; be actively registered with CIPC; submit certified B-BBEE certificate or sworn affidavit; local content threshold for cement must be 100%; submit NRCS Letter of Authority; sign and submit Annexure C; complete and submit Annexure 1 and 2 (stamped by commissioner of oaths). Failure to submit SBD 6.1, B-BBEE evidence, or Annexure 1/2 forfeits the relevant preference points.
• Phase 3 – Technical Evaluation and Specification Compliance: bidder must mark "Comply" for supply of 25 MPa/19mm ready-mix concrete (270 m³) and delivery to site (270 m³). Marking both columns or failing to comply disqualifies. Phase 3 Table 3 must be completed in full and Section 2 (Price Quotation Data) signed.
• Phase 4 – Concrete Mix Design: bidders who pass Phases 1–3 will be asked to submit a concrete mix design from their batch plant for DWS review and approval.
• Phase 5 – Preference Points: points awarded for specific goals as claimed and supported by evidence.
• Specific goals and maximum points (80/20 system):
• Women ownership: 5
• Disability ownership: 5
• Youth ownership: 5
• Location of enterprise (Eastern Cape Province): 2
• B-BBEE status level 1 or 2 (QSE or EME): 3
• Total: 20
• Ownership points are calculated pro-rata: e.g., if 60% of shareholders are women, the bidder gets 60% of the 5 points.
• Failure to submit proof for claimed goals means those points are not allocated.

Scope: Supply only of 25 MPa / 19mm ready-mix concrete to the Mzimvubu Water Project access road near Maclear, Eastern Cape. Estimated quantity: 270 m³ (quantity not guaranteed; orders placed as required).

Cement requirements:

• Cement must comply with SANS 50197 and all supporting specifications.
• No imported cement may be used.
• Only locally produced or locally manufactured cement from local raw materials will be considered; minimum local content threshold for cement is 100%.
• A Letter of Authority issued by NRCS for compliant cement manufacturers must be submitted; re-sellers/suppliers must have copies of the Letter of Authority for all cement products they sell.
• The type of cement and/or extender may not be changed during the contract without prior notification and approval.

Concrete mix design:

• Mix design must be approved by DWS before award.
• Maximum water-cement ratio: 0.7.
• Slump: to be finalised on site; expected range 60–120 mm.
• Minimum compressive strength at 28 days: 25 MPa.
• Target average compressive strength at 28 days: 25–30 MPa.
• Maximum aggregate size: 20 mm.
• Use good quality river or crusher sand for a smooth floatable finish.
• Approved admixtures must be used to reduce water and control slump and workability.
• Batching of concrete on site by the supplier is not permitted.

Aggregates and materials:

• All aggregates and cement must comply with SANS 878 (SABS).
• Specifications for admixtures, plasticizers, retarders, grading of aggregates, fly ash/slagment, and any additional test results must be made available to the department upon request during the collection period.

Quality checks:

• Quality checks must be in place to ensure compliance with specifications; strength and slump at point of placement must be monitored.
• Proof of compressive strength results must be made available after award.

Delivery:

• Deliveries during working hours: Monday to Thursday 06:30–15:15, excluding Fridays 14:00 to Mondays 06:30, all public holidays, and the last Thursday and Friday of the month.
• Supply and collection must commence not later than 14 days after receipt of official DWS order.
• Ownership and risk pass to the department at point of delivery (signed acceptance).
• Defective or non-compliant products will be declined and must be removed by the supplier within 48 hours.
• The department may instruct the successful bidder to repair or replace unsuitable vehicles; overloading per the Road Traffic Act is not permitted.

Supply of 25 MPa / 19mm ready-mix concrete according to specification to the site as required by the department. All loading costs must be included in the price. Items not according to specification will not be accepted and must be removed and replaced at the supplier's cost. Delivery arrangements are placed as and when requirements become known.

Quality checks must be in place to ensure the end product complies with specifications. Strength and slump at point of placement must be monitored. Concrete mix design must be approved by DWS before award. Proof of compressive strength results must be made available after award. All aggregates and cement must comply with SANS 878.

Pricing schedule (SBD 3.1): Supply of 25 MPa/19mm ready-mix concrete, quantity 270 m³. Offer valid for 120 days from closing date. Delivery to start within 14 days after receipt of order. Prices must be firm and include all costs including VAT. Payment per m³ collected, monthly on receipt of tax invoices, within 30 days. No upfront payments. All delivery costs must be included in the bid price. Failure to initial each page renders the bid non-responsive.

Pricing format: firm prices, all-inclusive (including VAT, loading, and all delivery costs).

• Pricing schedule (SBD 3.1) must be completed in full.
• Offer valid for 120 days from closing date.
• Delivery to start within 14 days after receipt of order.
• Prices quoted in South African Rand; include 15% VAT.
• Firm prices are subject only to statutory changes (VAT, customs and excise levies with written proof).

Payment terms:

• Payment per m³ collected to the site.
• Monthly payment on receipt of specified tax invoices, within 30 days of receipt and approval of the original invoice.
• Payment by electronic fund transfer only; no cash, cheque, or upfront payments.
• No payment for standing time.
• Payment requires delivery notes signed by the official checking collection and batching plant slips.
• The department may check quantities loaded at any time.
• No bid security, bond, or guarantee is specified.

Mandatory eligibility:

• Attendance of compulsory briefing session (failure disqualifies).
• Complete, sign, and submit SBD 1, SBD 3.1, and SBD 4.
• Registration on National Treasury's Central Supplier Database (CSD).
• Tax compliance with SARS (verified via CSD and SARS); submit a TCS PIN or CSD number. If no TCS PIN, provide CSD number.
• Active registration with the Companies and Intellectual Property Commission (CIPC).
• B-BBEE: submit a certified B-BBEE Status Level Verification Certificate, or a sworn affidavit for EMEs/QSEs, to claim preference points. Failure to submit forfeits preference points.
• Local content: minimum 100% local production and content for cement; complete and submit Annexure C.
• NRCS Letter of Authority for compliant cement manufacturers (or copies for re-sellers/suppliers).
• Submit Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), stamped by a commissioner of oaths, to claim specific goal points.
• Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.
• For joint ventures/consortia/sub-contractors: each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers: if not a resident, branch, permanent establishment, or source of income in RSA, no TCS PIN required; otherwise must comply with tax requirements.

Bidders must adhere to the department's Safety and Environmental policies.

General Conditions of Contract (National Treasury 2010) form part of the contract. The successful bidder must sign a written contract (SBD 7). The department is not liable for bidder's expenses and reserves the right to decline any bid. Quantities are not guaranteed; the department may purchase only part or none of the items. Delivery arrangements are placed as requirements become known. Supply must commence within 14 days of receipt of official order. Ownership and risk pass at point of delivery. Defective products must be replaced at the supplier's expense. No payment for standing time.

Mandatory requirements: complete, sign, and submit SBD 1, SBD 3.1, SBD 4; attend compulsory briefing. Administrative compliance: submit SBD 6.1; be registered on CSD; be tax compliant with SARS; be actively registered with CIPC; submit certified B-BBEE certificate or sworn affidavit; local content threshold for cement 100%; submit NRCS Letter of Authority; sign and submit Annexure C; complete and submit Annexure 1 and 2 (stamped by commissioner of oaths).

Evaluation uses the 80/20 preference points system. Maximum 80 points for price, maximum 20 points for specific goals. Five phases: Phase 1 Mandatory Requirements, Phase 2 Administrative Compliance, Phase 3 Technical Evaluation and Specification Compliance, Phase 4 Mix Design Requirement, Phase 5 Preference Points. Specific goals: Women Ownership 5, Disability Ownership 5, Youth Ownership 5, Location of enterprise (Eastern Cape) 2, B-BBEE status level 1 or 2 (QSE or EME) 3. Total 20 points.