Provision of plumbing maintenance services at or tambo international airport for 60 months

Closing date: 12 November 2026 at 11:00.

No briefing or site visit dates are stated.

Employer: Airports Company South Africa SOC Limited

Reg. No: 1993/004149/30

VAT No: 4930138393

Address: O R Tambo International Airport, Private Bag X1, 3rd Floor ACSA North Wing Offices, OR Tambo International Airport, 1627

Telephone: 011 921 6911

Service Manager: details not provided in the document.

Adjudicator panel contacts (for dispute resolution):

• Adv. Ghandi Badela, Gauteng, +27 11 282 3700, [email protected]
• Mr. Errol Tate Pr. Eng., Durban, +27 11 262 4001, [email protected]
• Adv. Saleem Ebrahim, Gauteng, +27 11 535-1800, [email protected]
• Mr. Sebe Msutwana Pr. Eng., Gauteng, +27 11 442 8555, [email protected]
• Mr. Sam Amod, Gauteng, [email protected]
• Adv. Sias Ryneke SC, Gauteng, 083 653 2281, [email protected]
• Mr. Emeka Ogbugo (Quantity Surveyor), Pretoria, +27 12 349 2027, [email protected]

Returnable documents — all must be completed, signed and submitted with the bid:

• C1.1 Form of Offer and Acceptance: the signed offer, including the offered total (excl. VAT), VAT at 15%, and total incl. VAT.
• C1.2b Data provided by the Contractor: bidder's name, address, contact details, key personnel with CVs appended, and risk register items.
• C2.2 Price List (Activity Schedule): completed with VAT-exclusive prices for all sections.
• Schedule of Deviations: any deviations from the tender documents must be listed here; no other deviations are valid.
• Proof of insurance as per C1.3 Insurance Schedule.
• B-BBEE certificate and Tax Clearance Certificate (annual requirement, but initial submission expected).

Submission method: not stated in the document. Closing time: 11:00 on 12 November 2026.

Evaluation criteria are not detailed in the document. The contract is a priced contract with a price list (NEC3 Option A). No minimum qualifying score or preference point system (80/20 or 90/10) is stated.

Scope: Provision of plumbing maintenance services at OR Tambo International Airport for a period of 60 months.

Locations: Terminal A, Terminal B, Terminal CTB, MSP 1 & 2 buildings, KB 1 & 2 buildings, Freight and Cargo buildings, IMCC, Airside, parking areas, and other controlled areas.

Service availability: 24 hours, every day of the year.

Key responsibilities:

• Perform plumbing repairs and maintenance, including preventative maintenance, breakdown maintenance, and callouts.
• Submit comprehensive written service reports after each visit, listing activities, additional work, and consumables used.
• Conduct condition assessments when required by the Service Manager, with written reports and images.
• Maintain spares inventory in an on-site storeroom provided by ACSA.
• Keep all tools and special equipment required to meet response times.
• Ensure staff are suitably skilled, qualified, and competent; maintain minimum staffing levels as per annexes.
• Comply with OEM standards and all applicable laws; where standards differ, the more stringent applies.
• All repair work carries a defect-free guarantee period of 3 months after completion.
• No breakdown may be left unattended or incomplete for the next day or shift.

Preventative maintenance frequencies (from Activity Schedule):

• Septic tank: weekly
• Manholes and storm water drains inside baggage: quarterly (every 3 months)
• Pipe support inspection: weekly
• Deep cleaning: every 2 months
• Gutters, water inlets, downpipes, hail protectors: every 2 months
• Grease traps: monthly
• Sewer jetting: bi-annual
• Sewer pit cleaning: bi-annual
• Effluent removal: bi-annual

Staffing (from Activity Schedule):

• Project Manager: 168 hours/month
• Supervisor: 168 hours/month
• Plumbers 1-4: 252 hours/month each
• Assistants 1-4: 252 hours/month each
• Saturday and Sunday/public holiday rates for plumbers and assistants (24 hours each)

Equipment (from Activity Schedule):

• Hiring of TLB: 6 per year
• Heavy duty honey sucker for sludge removal: 6 per year
• Hiring of jack hammer: 4 per year

Key personnel: CVs must be appended to the tender schedule. The contractor must provide staff sufficiently skilled and qualified for successful execution of the works. Minimum staffing schedule must be complied with at all times, as stipulated in the annexes. Staff must be suitable, able, competent, knowledgeable, and trustworthy. Any staff member reasonably suspected of criminal activities must be immediately removed from site.

All work must be executed in accordance with prevailing industry norms and standards relating to quality. The contractor must draft quality plans for the Service Manager when required. Emphasis on improving system reliability and ensuring rostered maintenance is performed as required. Records (work instructions, daily check sheets, monthly maintenance reports, inventory reports, breakdown reports, exception reports) must be available for scrutiny by the Service Manager at any time, in an agreed format.

Pricing is according to the Price List (Activity Schedule). Prices must be VAT-exclusive and cover all risks, liabilities, obligations, profit, expenses, allowances (shift, standby, sick-leave, leave), consumables, etc. The Activity Schedule includes sections A (general requirements), B (scheduled labour rates), C1 (Saturday rates), C2 (Sunday/public holiday rates), D (preventative maintenance), and E (equipment and plant). Payment is made for each activity only when complete. Variations are measured and priced at rates in the Activity Schedule. Provisional sums and contingency amounts are expended as directed by the Engineer. The main cost drivers are required labour resources and service levels, not equipment quantity. Escalation: no escalation in year one, then 5% per year for years 2-5 (CPI-based).

Pricing format: Priced contract with price list (Activity Schedule). Prices must be VAT-exclusive and cover all risks, liabilities, obligations, profit, expenses, allowances (shift, standby, sick-leave, leave), consumables, etc.

Activity Schedule sections:

• Section A: General requirements (contract management, airport permits and parking fees provisional sum R80,000, health and safety file, insurance, cell phones)
• Section B: Scheduled labour rates (monthly)
• Section C1: Saturday labour rates
• Section C2: Sunday/public holiday labour rates
• Section D: Preventative maintenance items
• Section E: Equipment and plant

Payment terms:

• Assessment interval: every 4 weeks, on the 15th day of each successive month
• Payment period: 30 days after receipt of a valid tax invoice
• Interest rate on late payment: prime lending rate of Nedbank Bank

Price adjustment: CPI-based escalation, applied only on contract anniversary, with no escalation in year one, then 5% per year for years 2-5 (as per the final pricing schedule).

Insurance requirements:

• Aviation liability insurance cover with indemnity limit not less than R300,000
• Proof of insurance to be submitted to ACSA before work starts and annually for the duration of the project
• Employer provides contract works insurance, SASRIA special risks, marine & air cargo, and public liability insurance
• Contractor must provide professional indemnity insurance

Limitation of liability:

• Neither party liable for indirect or consequential loss
• Contractor's liability for any one event limited to total losses incurred and/or repairs to damages caused
• Employer's liability to contractor for indirect/consequential loss limited to R0.00

No bid security or performance bond is stated in the document.

B-bbee:

• Contractor must annually present a compliant B-BBEE certificate. Failure is a material breach and may lead to contract cancellation.
• No specific B-BBEE level or preference point threshold is stated.

Tax:

• Contractor must annually present a valid Tax Clearance Certificate. Failure is a material breach and may lead to contract cancellation.

Health and Safety:

• Contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
• Submission and approval of a Health and Safety file is a priced item in the Activity Schedule.
• Contractor must adhere to ACSA safety and security requirements, including permit applications (e.g., AVOP for airside vehicle operators).

Subcontracting:

• No part of the contract may be subcontracted without written approval from ACSA.

Staffing:

• No casual labour may be employed unless pre-arranged with ACSA.
• Staff must wear uniforms: safety shoes, track suit, and uniquely numbered reflective jacket.

Standards:

• All work must conform to relevant SANS standards, OHS Act regulations, and OEM requirements.

Key personnel:

• CVs of key people must be appended to the tender schedule.

Contractor must comply with the Occupational Health and Safety Act and Construction Regulations. A Health and Safety file must be submitted and approved (priced item). Contractor must adhere to ACSA safety and security requirements, including permit applications (e.g., AVOP for airside vehicle operators). Staff must wear safety shoes, track suit, and uniquely numbered reflective jacket. No casual labour unless pre-arranged with ACSA. Contractor must keep noise and dust levels to a minimum, and must not release pollutive or toxic substances into air or storm water systems, interfere with any system or service, or cause fire or safety hazards.

Contractor must keep noise and dust levels to a minimum. Must not release pollutive or toxic substances into the air or storm water systems, interfere with or put at risk the functionality of any system or service, or cause a fire or safety hazard.