Travel and exhibition services for joburg tourism at world travel market, london (RFQ JTC0014/2026-27 addendum)

Closing date: 20 October 2026 at 10:30

Advertisement date: 13 October 2026

Compulsory briefing: None

Event dates: 01–06 November 2026 (World Travel Market, ExCeL Centre, London)

Stand handover: 02 November 2026 at 17:00

Show days: 03–05 November 2026

Procurement enquiries:

• Contact: Phuti M
• Email: [email protected]
• Telephone: (011) 779 0200

Technical enquiries:

• Contact: Lumka Dlomo
• Email: [email protected]
• Telephone: (011) 779 0200

World Travel Market contact (for stand):

• Contact: Fabiana Gust, Account Manager, WTM Portfolio
• Address: Gateway House, 28 The Quadrant, Richmond, Surrey, TW9 1DN, UK
• Email: [email protected]
• Telephone: +44 (0)20 8910 7715
• Mobile: +44 (0)78269 21447

Submission method: physical deposit only.

• Quotations must be placed in the TENDER box at the 4th Floor, Joburg Tourism Company Offices, Sandton Library Offices, Nelson Mandela Square, West Street, Sandton.
• Envelopes must be sealed and clearly marked with the quotation description, reference number (JTC0014/2026-27), closing date and closing time.
• Address the envelope to: THE ACCOUNTING OFFICER, JOHANNESBURG TOURISM COMPANY.
• Late submissions will not be accepted.
• No compulsory briefing session.

Quotations must be submitted in sealed envelopes, placed in the tender box at the specified address, and clearly marked with the quotation description, reference number, closing date and time.

Scope: Provide travel management and exhibition services for Joburg Tourism Company officials attending the World Travel Market (WTM) at ExCeL Centre, London, UK, from 01–06 November 2026.

Deliverables (all must be quoted):

• Economy return flights: Johannesburg (OR Tambo) to Heathrow, 01–06 November 2026, 3 passengers.
• Transfers: OR Tambo to/from Bramley, Birchleigh, and Parkmore (1 passenger each, 01 and 07 November 2026).
• London transfers: Heathrow Airport to/from hotel (3 passengers, 02 and 06 November 2026).
• Hotel to/from ExCeL Centre (1 passenger, 02 November 2026; 3 passengers daily 03–05 November 2026).
• Hotel to/from SA House, Trafalgar Square (3 passengers, 02 November 2026).
• Accommodation: 3 rooms, bed & breakfast, check-in 01 November 2026, check-out 06 November 2026.
• Travel insurance for 3 passengers.
• UK visa costs for 3 passengers.
• Extra luggage: 2 small boxes for brochures and corporate gifts.
• Exhibition stand: secure and pay for space, build and breakdown.

Exhibition stand details:

• Venue: ExCeL Centre, London
• Stand number: S7-106
• Dimensions: 3.5m x 3m
• Show days: 03–05 November 2026
• Complete stand must be handed over to Joburg Tourism on 02 November 2026 at 17:00.

Stand must include:

• 1 exhibition space
• 1 floor covering carpet
• 1 lockable reception bar counter/area
• 4 chairs
• 2 round tables
• 1 bar stool for reception
• 6 long arm spotlights
• Graphic printing for wall
• 1 logo printing for reception counter
• 1 mounted 42” LED TV screen
• 2 x 500W sockets for power/electricity

Branding requirements:

• Pavilion must be branded with Joburg tourist attraction images (e.g., Red bus, Orlando Towers, Nelson Mandela Bridge, shopping, eating out, bungee jumping, quad-biking, Joburg Zoo, hiking spots, hotels).
• Service provider must source images at own cost and ensure proper disclaimers; JTC not liable for litigation from image use.
• Pavilion must allow ease of movement and adequate air circulation, with space for activation and social distancing per Covid-19 protocols.

Pricing must be submitted on the provided schedule, covering: return economy flights (3 pax), transfers (OR Tambo and London), accommodation (3 rooms, B&B), travel insurance (3 pax), UK visa costs (3 pax), extra luggage (2 boxes), and exhibition stand. Prices to be quoted excluding VAT, with VAT and total including VAT shown.

Pricing schedule: Complete the provided pricing schedule (items listed in the RFQ) with rates excluding VAT, total excluding VAT, VAT, and total including VAT.

Payment terms: No upfront payment. The successful bidder must have sufficient cash flow to project manage and execute the services from start to finish. Payment will be made upon submission of invoices for completed projects.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the document.

The successful bidder must deliver all listed services: economy flights, transfers, accommodation (bed & breakfast), travel insurance, UK visa, and securing/paying for the JTC exhibition stand. The stand must be handed over complete on 02 November 2026 at 17:00. No upfront payment; payment only after invoicing for completed work.

Procurement: Phuti M, [email protected], (011) 779 0200. Technical: Lumka Dlomo, [email protected], (011) 779 0200. WTM contact: Fabiana Gust, [email protected], +44 (0)20 8910 7715, mobile +44 (0)78269 21447.