Awarded Tender: Capenature western cape software license renewal tender
Contract Awarded
This tender has been awarded to AFRICONOLOGY SOLUTIONS for R 3 177 787 28.
AwardedWCNCB 23/02/2026
Award Information
Award Value
R 3 177 787 28
Winning Supplier
AFRICONOLOGY SOLUTIONS
Type: QSE
Services: Professional
Capenature seeks the licenses renewal of mimecast software and archive storage system, including software maintenance and support for a period of 24 months with an option to extend for 12 months.
Capenature seeks the licenses renewal of mimecast software and archive storage system, including software maintenance and support for a period of 24 months with an option to extend for 12 months.
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Capenature is seeking bids for the renewal of mimecast software licenses and archive storage system, including maintenance and support, for 24 months with an optional 12-month extension. This tender is open to suppliers who can provide the specified mimecast services and comply with south african procurement regulations.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: WCNCB 23022026 - Mimecast Licence Renewal.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentWCNCB 23022026 - Mimecast Licence Renewal.pdfCompliance review in progress
What the buyer was looking for
1Inferred operational need
The purpose of this bid is to invite Suppliers (hereinafter referred to as “bidders”) to submit
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records AFRICONOLOGY SOLUTIONS as appointed for this tender.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Bids must be delivered by 11:00 AM on 10 March 2026 to the bid box at CapeNature Cape Town Office (3rd Floor, Cnr Bosduif & Volstruis Streets, Bridgetown, 7764) or emailed to [email protected] (only for submission of the bid response documents).
Use the official bid forms provided – do not re‑type the forms.
All bids must be signed on the written contract form (WBD7).
Register on the Central Supplier Database (CSD) and upload mandatory information (business registration, director details, tax compliance status, banking details).
Submit a valid B‑BBEE verification certificate or sworn affidavit (required for preference points).
Submit a current Tax Clearance Certificate (original) or proof of Tax Compliance Status (TCS) for each party in a consortium.
Attach proof of authority to sign the bid (e.g. board resolution).
Late submissions will be rejected; incomplete submissions (missing forms, B‑BBEE proof, tax clearance, CSD registration) may be declared invalid.
The linked award records AFRICONOLOGY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Mandatory requirement
- Submit bids by 11:00 AM on 10 March 2026 to CapeNature Cape Town Office or [email protected]. - Use official bid forms (no re-typing) and sign the WBD7 contract form. - Register on the Central Supplier Database (CSD) and upload mandatory business, tax, and banking details. - Provide a valid B-BBEE verification certificate or sworn affidavit for preference points. - Submit an original Tax Clearance Certificate or proof of Tax Compliance Status (TCS) for all parties. - Quote VAT-inclusive prices per user/month for Mimecast Premium Protection, Engage, DMARC Analyzer, Archiving, and Advanced Support. - Ensure compliance with Preferential Procurement Policy Framework Act and GCC conditions.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records AFRICONOLOGY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Mandatory requirement
• Bids must be delivered by 11:00 AM on 10 March 2026 to the bid box at CapeNature Cape Town Office (3rd Floor, Cnr Bosduif & Volstruis Streets, Bridgetown, 7764) or emailed to [email protected] (only for submission of the bid response documents). • Use the official bid forms provided – do not re‑type the forms. • All bids must be signed on the written contract form (WBD7). • Register on the Central Supplier Database (CSD) and upload mandatory information (business registration, director details, tax compliance status, banking details). • Submit a valid B‑BBEE verification certificate or sworn affidavit (required for preference points). • Submit a current Tax Clearance Certificate (original) or proof of Tax Compliance Status (TCS) for each party in a consortium. • Attach proof of authority to sign the bid (e.g. board resolution). • Late submissions will be rejected; incomplete submissions (missing forms, B‑BBEE proof, tax clearance, CSD registration) may be declared invalid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records AFRICONOLOGY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Scored criterion
• Preference point system: 80/20 (bid value ≤ R50 million) – 80 points for price, 20 points for B‑BBEE status. • Total points = price points + B‑BBEE points (max 100). • Price points are calculated using the formula: Ps = 80 – [(Pt – Pmin) ÷ Pmin × 80] (rounded to 2 dp). • B‑BBEE points awarded according to status level (Level 1 = 20 pts, Level 2 = 18 pts, … Level 8 = 2 pts, non‑compliant = 0). • Highest total points wins; if tied, the bidder with the higher B‑BBEE points is preferred. • Bidders must submit proof of B‑BBEE status to claim points; failure to do so results in 0 B‑BBEE points but does not disqualify the bid.
Threshold: 80 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records AFRICONOLOGY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42Mandatory requirement
• Renewal of Mimecast licences for 580 users for 24 months (option to extend 12 months). • Required components: a) Mimecast Premium Protection – Secure Email Gateway + Targeted Threat Protection, Internal Email Protect, Browser Isolation, Advanced Brand Exploit Protect, Sync & Recover, Collaboration Security, Continuity, Large File Send, Secure Messaging, Privacy Pack; b) Mimecast Engage (security awareness platform); c) Mimecast DMARC Analyzer – T3 (covers capenature.co.za and capenature.org.za domains); d) A1 Archiving; e) Advanced Support. • All services must be quoted on a per‑user or per‑month basis, VAT inclusive, and must align with current Mimecast subscription plans.
Threshold: 24 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records AFRICONOLOGY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
43Mandatory requirement
• Pricing must be submitted in the VAT‑inclusive format shown in the pricing schedule (per user/month). • Offer must remain valid for 90 days from the closing date. • Submit an original Tax Clearance Certificate (valid for 1 year) or proof of Tax Compliance Status for each bidder/sub‑contractor. • No security bond or guarantee is explicitly required in the document. • All financial information must be uploaded to the CSD as part of the mandatory registration.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records AFRICONOLOGY SOLUTIONS as appointed for this tender.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
44Mandatory requirement
• Register on the Central Supplier Database (CSD) and, if applicable, the Western Cape Supplier Evidence Bank (WCSEB). • Provide a valid B‑BBEE verification certificate or sworn affidavit (required for preference points). • Submit a current Tax Clearance Certificate (original) or proof of Tax Compliance Status for each party. • Provide VAT registration number and company registration details. • Minimum B‑BBEE level: 0 (no minimum, but points are awarded for higher levels). • All bidders must be compliant with tax obligations and not appear on the National Treasury’s Register of Tender Defaulters or Restricted Suppliers.
Threshold: Minimum B‑BBEE level: 0 (no minimum
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.