Develop eisa examination instruments for occupational certificate: traffic officer (saqa ID 97639, nqf level 6, 406 credits)

SASSETA requires a Subject Matter Expert to develop EISA-ready examination instruments/tools and memorandums for the Occupational Certificate: Traffic Officer (NQF Level 6, 406 credits). The work is mandated by QCTO and must comply with the QAS Addendum.

Closing date: 29 October 2026 at 15H00.

Compulsory briefing: No (not compulsory).

Contract period: from date of appointment until 01 December 2026, open to 31 October 2027 for amendments or changes required to the moderation process.

Development period: within four (4) weeks from date of appointment or signed SLA, whichever comes first.

Compulsory briefing: No (not compulsory).

Enquiries (bidding procedure and technical):

• Contact: Karabo Mokone
• Email: [email protected]

Submission:

• Method: email
• Submission email: [email protected]

Reporting: Service provider reports to the ETQA Manager and must report to SASSETA's offices.

Submission method: email, in PDF format, on company letterhead.

Submission email: [email protected]

Closing date and time: 29 October 2026 at 15H00.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Quote): signed by a duly authorised delegate; a company resolution signed by all directors must be attached.
• SBD 3.3 (Pricing Schedule – Professional Services): completed with the total price inclusive of VAT.
• SBD 4 (Bidder's Disclosure): discloses any employment by an organ of state, relationships with the procuring institution, and interests in other enterprises; failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim): claims specific goal points; not claiming points for each system means those points are not awarded.
• Quotation on company letterhead with all applicable costs and delivery dates; must be consistent with the specification or it will be disqualified.
• CSD registration document (CSD number must be provided).
• General Conditions of Contract (GCC, Annexure A): initial each page and submit.
• ETDP SETA statement of results (mandatory; non-submission leads to automatic disqualification).
• At least one signed reference letter on client's letterhead with contact details.
• EISA developer CV demonstrating at least five years' experience in training, assessment and moderation in the Traffic Law environment.
• Original/certified copy of a valid B-BBEE certificate or sworn affidavit, CIPC registration, and certified ID copies of directors (non-submission means specific goal points are not awarded).

Disqualification risks:

• Late submission (after 15H00 on 29 October 2026).
• Quotation inconsistent with the specification.
• Missing mandatory documents (e.g., ETDP SETA statement of results).
• Failure to disclose all CSD-registered companies linked to directors.
• Bidders who are accredited as Skills Development Training Providers, or who have a conflict of interest with the same qualification, cannot be appointed.

Submission checklist: Completed and signed SBD 1, SBD 3.3, SBD 4, SBD 6.1, quotation on company letterhead, CSD registration document, GCC initialled, mandatory ETDP qualification, reference letter, EISA developer CV, B-BBEE certificate or sworn affidavit, CIPC registration, ID copies of directors.

Non-submission of specific goal documents leads to specific goal points not being awarded.

Evaluation stages:

1. Mandatory document check (CSD registration, completed SBD forms, ETDP SETA statement of results).
2. Functionality evaluation – rated on a scale of 0 to 2 per element:

• Bidding company/EISA developer demonstrates at least one completed assignment (weight 60): 0 for no reference letter, 1 for one reference letter, 2 for two or more reference letters.
• EISA developer CV demonstrates at least five years' experience in training, assessment and moderation in the Traffic Law environment (weight 40): 0 for less than five years, 1 for five years, 2 for five or more years.
• Minimum qualifying score: 75% for functionality. Bidders below 75% are disqualified from further evaluation.

3. Preference points (80/20 system): 80 points for price, 20 points for specific goals.

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price under consideration and Pmin is the lowest acceptable price.

Specific goals (max 20 points):

• Black People owned (at least 51%): 10 points
• Women Ownership (at least 30%): 5 points
• Black Youth Ownership (at least 30%): 3 points
• Promotion of South African owned enterprises: 2 points

Total for price and specific goals: 100 points.

Scope: Develop a bank of eight (8) unique EISA-ready examination instruments/tools and memorandums for the Occupational Certificate: Traffic Officer (SAQA ID 97639, NQF Level 6, 406 credits).

Deliverables:

• Eight (8) unique EISA-ready examination instruments/tools and memorandums, including part qualifications.
• Must comply with the QAS Addendum.
• Engage with Quality Partners (QPs).
• Provide signed developer's reports.
• Address any issues raised by the Moderator, QCTO and SASSETA.

Process:

• Development to be concluded within two (2) months.
• Delivery within four (4) weeks from appointment or signed SLA.

Conflict of interest:

• Cannot be appointed as developer for the same qualification.
• Cannot be appointed if accredited as a Skills Development Training Provider.

Approach: Develop a bank of eight (8) unique EISA-ready examination instruments/tools and memorandums for the listed occupational qualification, complying with the QAS Addendum.

Engage with Quality Partners, provide developer's reports, and address any issues raised by Moderator, QCTO and SASSETA.

Development process to be concluded within two (2) months, with delivery within four (4) weeks from appointment or signed SLA.

Bidding company/EISA developer must demonstrate a minimum of one (1) completed assignment in developing EISA/FISA instruments, QAS Addendum, or related qualification development, with at least one signed reference letter on client's letterhead.

The EISA developer must be a subject matter expert with a minimum of five (5) years' experience in training, assessment, and moderation within the Traffic Law environment.

Mandatory: EISA developer/SME must submit a copy of ETDP SETA statement of results in Develop outcomes-based learning programmes / Plan learning events / Develop training materials / Design outcomes-based learning programmes / Co-ordinate the design of a variety of training materials / OD ETD qualification or any related ETD qualification. Non-submission leads to automatic disqualification.

International qualifications must be verified by SAQA with a certified copy not older than six months.

EISA-ready examination instruments/tools and memorandums must comply with the QAS Addendum.

The developer must engage with Quality Partners (QPs) and address any issues raised by the Moderator, QCTO and SASSETA.

The developer must provide signed developer's reports.

Pricing: Bidders must complete SBD 3.3 and provide pricing for qualification development.

Price quoted must be firm, inclusive of VAT, and valid for 90 days from closing date.

Travel costs: claim mileage at Department of Transport rates, book economy-class flights, Group A hire cars (Group B for outside Gauteng), cost-effective transport (Uber/Taxify/Gautrain), accommodation up to R1,400 per night (3-star), submit receipts and Google map for private car travel, all travel approved by SASSETA.

Pricing format: Complete SBD 3.3 (Pricing Schedule – Professional Services).

Price must be firm, inclusive of VAT, and valid for 90 days from the closing date.

The amount on SBD 3.3 must match the total on the quotation (incl. VAT).

Travel and disbursement costs (if travel required):

• Claim mileage at Department of Transport rates.
• Book only economy-class flights.
• Hire Group A cars; Group B for service providers outside Gauteng.
• Use cost-effective transport (Uber/Taxify/Gautrain or shuttle) to and from the airport.
• Accommodation up to R1,400 per night (3-star) per person, including dinner, breakfast and parking.
• Submit all invoices/receipts and a Google map for private car travel.
• All travel must be approved by SASSETA before being undertaken.

CSD registration: Mandatory – bidders must be registered on the National Treasury Central Supplier Database (CSD) by the closing date and time, and provide the CSD number.

Tax compliance: Bidders must be tax compliant; provide a SARS Tax Compliance Status (TCS) PIN or CSD number. No bids from persons in the service of the state, or companies with directors in the service of the state.

B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Specific goal points require B-BBEE certificate or sworn affidavit, CIPC registration, ID copies of directors, and CSD report.

Mandatory qualification: EISA developer/SME must submit a copy of ETDP SETA statement of results in Develop outcomes-based learning programmes / Plan learning events / Develop training materials / Design outcomes-based learning programmes / Co-ordinate the design of a variety of training materials / OD ETD qualification or any related ETD qualification. Non-submission leads to automatic disqualification.

International qualifications: Must be verified by SAQA; certified copy not older than six (6) months.

CIPC: Valid company registration required.

POPIA: Vendor information used solely for bid evaluation, retained per SASSETA records management policies, and not distributed outside the current bid process.

Specific goals for preference points (80/20 system):

• Black People owned (at least 51%): 10 points
• Women Ownership (at least 30%): 5 points
• Black Youth Ownership (at least 30%): 3 points
• Promotion of South African owned enterprises: 2 points

Total: 20 points.

Bidders must submit B-BBEE certificate or sworn affidavit, CIPC documents, ID copies, and CSD report to claim these points.

Contract duration: from date of appointment until 01 December 2026, open to 31 October 2027 for amendments or changes required to the moderation process.

Intellectual property: All products and data of the project become confidential information for SASSETA's use; the service provider must sign a confidentiality agreement.

POPIA: Vendor information will be used solely for bid evaluation, retained per SASSETA records management policies, and not distributed outside the current bid process.

Conditions of contract: Bidders must initial each page of the GCC (Annexure A) and submit with their response.

SASSETA reserves the right to cancel, delay, not select, exclude services, negotiate, and not accept the lowest quotation.

Functionality evaluation: All proposals rated on a scale of 0 to 2.

Elements:

• Bidding company/EISA developer demonstrates minimum one completed assignment (weight 60): 0 for no reference letter, 1 for one reference letter, 2 for two or more reference letters.
• EISA developer CV demonstrates minimum five years' experience in Traffic Law environment (weight 40): 0 for less than five years, 1 for five years, 2 for five or more years.

Bidders must obtain 75% for functionality to be evaluated further on the 80/20 preference points system.

Preference points: 80 for price, 20 for specific goals.