Supply and Delivery of Ready-mix Concrete for Uitkeer Roads Phase Ii Project in Somerset East in the Eastern Cape for Dws Construction South.

THE EASTERN CAPE FOR DWS CONSTRUCTION SOUTH.

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

THE TENDER BOX AT THE ENTRANCE

DEAPRTMENT OF WATER AND SANITATION

4-6 ALKMAAR STREET

DAL JOSAPHAT

PAARL 7646

TELL: 021 872 0591

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON T. Daniels N. Plaatjie CONTACT PERSON K. Lengisi

E-MAIL ADDRESS [email protected] [email protected] E-MAIL ADDRESS [email protected]

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE

NUMBER CODE NUMBER

CELLPHONE

NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

SUPPLIER TAX CENTRAL

COMPLIANCE COMPLIANCE SUPPLIER

ORSTATUS SYSTEM PIN: DATABASE

No: MAAA

ARE YOU THE Yes

ACCREDITED Yes No ARE YOU A FOREIGN No

REPRESENTATIVE BASED SUPPLIER FORIN SOUTH AFRICA [IF YES, ANSWER THE

[IF YES ENCLOSE PROOF] THE GOODS /SERVICESFOR THE GOODS QUESTIONNAIRE

/SERVICES /WORKS /WORKS OFFERED? BELOW ]

OFFERED?

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS

SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.

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PART B

TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

BE ACCEPTED FOR CONSIDERATION.

MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE

PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC)

AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

(SBD7).

2. TAX COMPLIANCE REQUIREMENTS

BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS

WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH

DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH

MEMBERS PERSONS IN THE SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID

INVALID.

SIGNATURE OF BIDDER: ...................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED: ...................................................

DATE: ...................................................

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DEPARTMENT OF WATER AND SANITATION

BID: WTE-0494 CS

SUPPLY AND DELIVERY OF READY-MIX CONCRETE FOR UITKEER ROADS PHASE II

PROJECT IN SOMERSET EAST IN THE EASTERN CAPE FOR DWS CONSTRUCTION SOUTH.

SECTION 1: LEGALITIES

CONTENTS

1. INSTRUCTIONS TO BIDDERS

2. DECLARATION OF INTEREST (SBD 4)

3. PREFERENCE POINTS (SBD 6.1)

4. LOCAL CONTENT DECLARATION – SUMMARY SCHEDULE (ANNEXURE C)

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DEPARTMENT OF WATER AND SANITATION

BID: WTE-0494 CS

SUPPLY AND DELIVERY OF READY-MIX CONCRETE FOR UITKEER ROADS PHASE II

PROJECT IN SOMERSET EAST IN THE EASTERN CAPE FOR DWS CONSTRUCTION SOUTH.

1. INSTRUCTIONS TO BIDDERS

CONTENTS

1. ISSUING OF DOCUMENTS

2. QUERIES WITH RESPECT TO THIS BID

3. COMPLETION OF BIDS

4. SUBMISSION OF BIDS

5. SIGNATURE ON BIDS

6. GENERAL CONDITIONS OF CONTRACT

7. FORM SBD 1

8. BIDS TO COMPLY WITH DOCUMENTS

9. THE DEPARTMENT’S RIGHT TO DECLINE ANY BID

10. DEPARTMENT IS NOT LIABLE FOR BIDDER’S EXPENSES

11. PAYMENTS MADE UNDER THIS CONTRACT

12. EVALUATION CRITERIA

13. REJECTION OF BIDS

14. RESULTS OF BIDS

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INSTRUCTIONS TO BIDDERS

1. ISSUING OF DOCUMENTS

(a) A complete set of bid documents can be downloaded from the e-tender portal.

Contact persons:

T. Daniels [email protected]

N. Plaatjie [email protected]

of this document. Should any figures or writing be indistinct, or should any pages be

missing from this document or should this document or the drawing(s) contain any

discrepancy rectified or clarified before submitting his bid. Such clarification will be valid

only if made by the Department by means of formal amendment as described hereunder

prior to the date of submission of bids. The Department may issue amendments to clarify

or modify the Bid Documents. A copy of each amendment will be issued to each bidder

and shall be acknowledged on the form issued with the amendments. No claim

whatsoever will be entertained for faults in the bid price resulting from the above-

mentioned discrepancies.

(c) No alterations, omissions or additions shall be made to this document, but should it be

deemed necessary to do so, the Bidder is at liberty to qualify his bid.

(d) All Bidders shall be deemed to have waived, renounced and abandoned any conditions

printed or written upon any stationery used by them for the purpose of or in connection

with the submission of bids which are in conflict with the conditions laid down in this

document.

2. QUERIES WITH RESPECT TO THIS BID

Each communication between the Department and a tenderer shall be to or from the

Department’s contact person only, and in a form that can be read, copied and recorded. Writing

shall be in the English language. The employer shall not take any responsibility for non-receipt

of communications from or by a tenderer. The name and contact details of the Department’s

contact person are:

TECHNICAL INFORMATION MAY BE

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: DIRECTED TO:

DEPARTMENT/

PUBLIC ENTITY Water and Sanitation DEPARTMENT Construction South

CONTACT PERSON T. Daniels N. Plaatjie CONTACT PERSON K. Lengisi

E-MAIL ADDRESS [email protected] [email protected] E-MAIL ADDRESS [email protected]

3. COMPLETION OF BIDS

blanks in the bid and the appendix filled in.

(b) All spaces in the bid forms and other annexures shall be completed in full.

priced out by the bidder. Failure to do so will deem your bid invalid.

from the original documents.

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4. SUBMISSION OF BIDS

The Bid Document shall be completed, signed and submitted as follows:

(a) The original Bid, together with a covering letter and supporting documents, shall be

sealed in an envelope endorsed:

"ORIGINAL BID FOR BID: WTE-0494 CS: SUPPLY AND DELIVERY OF READY-MIX

CONCRETE FOR UITKEER ROADS PHASE II PROJECT IN SOMERSET EAST IN THE

EASTERN CAPE FOR DWS CONSTRUCTION SOUTH.

and the name of the Bidder shall be clearly shown.

(b) Bids, sealed and endorsed as above, will be received by: The Supply Chain Management

Office or may be deposit in the bid box at the entrance of 4-6 Alkmaar Street, Daljosaphat,

Paarl and not later than 11:00 on the date stipulated on the front cover of this document.

5. SIGNATURE ON BIDS

of which Resolution, duly certified by the Chairman of the Company is to be submitted with the bid.

If the bid is submitted by joint venture of more than one person and/or Companies and/or firms it

shall be accompanied by the following:

(a) The original or a notarially certified copy of the original document under which such joint

joint venture will function, its period of duration and the participation of the several constituent

persons and/or companies and/or firms.

(b) A certificate signed by or on behalf of each participating person and/or company and/or firm

authorising the person who signed the bid to do so.

6. GENERAL CONDITIONS OF CONTRACT

The General Conditions of Contract SAICE 2010 Edition shall be regarded as an integral part of

the contract documents.

7. FORM SBD 1

signed by the Bidder. Failure to do so will deem your bid invalid.

8. BIDDERS TO COMPLY WITH DOCUMENTS

necessary for the execution and completion of the Contract in accordance with the bid documents.

No alterations may be made in the Invitation to Bid, Schedule of Quantities or other documents and

the bid will be deemed to comply entirely with the terms of the documents.

9. THE DEPARTMENT’S RIGHT TO DECLINE ANY BID

The Department may accept or decline any variation, deviation, tender offer, or alternative tender

offer, and may cancel the tender process and reject all tender offers at any time before the formation

of a contract. The Department shall not accept or incur any liability to a tenderer for such

cancellation and decline. The Department does not bind itself to accept the lowest or any bid.

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10. DEPARTMENT NOT LIABLE FOR BIDDER'S EXPENSES

The Department will not be held liable for any expenses incurred in preparing and submitting bids,

including the costs of any testing necessary to demonstrate that aspects of the offer satisfy

requirements.

11. PAYMENTS UNDER THE CONTRACT

All payments due to the Contractor in terms of the contract will be done by means of Electronic

Fund Transfer.

supplied by the department (SAP Vendor Master Form).

12. EVALUATION CRITERIA

The evaluation of bids will be conducted in four (4) phases as follows:

• Phase 2: Administrative Compliance

• Phase 3: Technical Evaluation and Specification Compliance

• Phase 4: Preference Points system

. Phase 1:

Failure to submit any of the documents listed below will render your bid non-responsive and will

be disqualified.

Table 1

No Detail of Document to be submitted Does the

document

submitted

Comply Not

comply

obtained from other concrete mixes during previous months before bidding,

with the bid document in order for the Department to evaluate the standard

deviations.

submitted

3 A “Letter of Authority” issued by NRCS to compliant cement manufacturers

in respect of conforming products authorising the sale of cement needs to

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Phase 2:

Administrative Compliance:

Table 2

NO Criteria Comply Not

Comply

2 Tax compliant with SARS (to be verified through CSD and SARS).

Attach a copy of SARS Tax Clearance letter and PIN.

3 Active registration with Company Intellectual Property Commission

(to be verified through CSD and CIPC). Attach copy of CIPC /

CIPRO certificate.

4 An original or certified copy of B-BBEE Status Level Verification

Certificate (failure to submit and complete SBD 6.1, the Bidder will forfeit the

preferential points to be claimed)

5 A valid letter of Good Standing with the Compensation Commissioner

in terms of the Compensation for Occupational Injuries and Diseases

Act No and or third parties’ insurance registered with

Financial Service Board

6 Letter of appointment of duly authorized person to sign bid. Proof of

on his behalf duly authorised thereto and proof of such authority

authorised thereto by a Resolution of a Board of Directors a copy of

which Resolution, duly certified by the Chairman of the Company is

to be submitted with the bid.

7 The stipulated minimum threshold percentage for local production

and content, Cement as per stipulated by the Department of Trade

and Industry (DTi) is applicable.

Please make yourself aware of the stipulated minimum

threshold percentage of the specific item(s) as per the

specifications. Annexure C need to be complete and is

available on the Department: Trade and Industry website.

(http://www.thedtic.gov.za/sectors-and-services-

2/industrial-development/industrial-procurement/).

8 Complete, sign, submit SBD1, SBD3.1, SBD 4, SBD 6.1

Phase 3:

Technical Evaluation and Specification Compliance

Only Bidders that passed Phase 1 shall be considered for this phase of the evaluation process.

The bid will be evaluated using the criteria as indicated in Technical Information section 3.2.15.

by comparing it to the information submitted in Phase 1.

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Failure to comply with all the technical specifications will render your bid as not to specification

and non-responsive.

The Bid Evaluation Committee will also confirm that the Bidders has indicated compliance with

the technical specification in Technical Information, Section 3.2.15.

Table 3

Item Requirement Did the bidder comply

with the requirement?

Comply Not-

Comply

All Did the bidder indicate compliance in Technical

items Information, Section 3.2.15 and sign the declaration

under Section 3?

All Did the information submitted in Phase 1 meet the

items requirements set out in Technical Information section

3.2.15?

Phase 4:

Preference Points system

The bid will be awarded in terms of Regulation 4: Preferential Procurement Regulations, 2022

pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act ).

Bid proposals will be evaluated based on the 80/20 preference points where a maximum of 80

points will be awarded in respect of price and a maximum of 20 points will be awarded for

goals.

Points claimed will be according to a bidder’s specific goals claimed as indicated in Table below.

Table:4 Specific goals for the tender and points allocation are indicated as per the table

below:

In terms of Regulation 4(2); 5(2) of the Preferential Procurement Regulations, preference points

will be allocated points based on the bidder’s goals claimed as per table. Bidder’s goal claimed

bid where applicable:

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Table 4

Number of maximum Bidder’s points claimed

points for specific goalsThe specific goals allocated

points in terms of this tender allocated (To be completed by

(80/20 system) Bidder)

Women Ownership 5

Disability Ownership 5

Youth Ownership 5

Location of enterprise

(local equals province)- 2

Eastern Cape

B-BBEE status level

contribution from level 1 to 3

2 which are QSE or EME

TOTAL SCORED POINTS 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which

may include contracting with persons, or categories of persons, historically disadvantaged by

unfair discrimination on the basis of race, gender and disability including the implementation of

programmes of the Reconstruction of Development Programme as published in Government

Gazette No. 16085 date 23 November 1994.

“Ownership” means the percentage ownership and control, exercised by individuals within an

enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual,

or sensory function, which results in restricted, or lack of, ability to perform an activity in the

manner, or within the range, considered normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as

a primary means of communication;

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch

to assist him/her to move from one place or another;

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act

no. ).

"Youth" means, in respect of a person younger than 35 years of age.

"Location of enterprise” Local equals province. Where a project cuts across more than one

province, the bidder may be located in any of the relevant provinces to claim and be allocated

the points.

Women, disability, and youth will be measured by calculating the pro-rata percentage of

ownership of the bidding company which meets the criterion. E.g., Company A has five

shareholders each of whom own 20% of the company. Three of the five shareholders meet the

criterion, i.e., they are women/disability/youth. Therefore, this bidder will obtain 60% of the points

allowable for this goal.

points claimed as per table above.

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Table 5

Specific Goal Requires Proof Documents

Women Ownership Full CSD Report

Disability Ownership Full CSD Report

Youth Ownership Full CSD Report

Location of enterprise Full CSD Report

B-BBEE status level Valid B-BBEE certificate/sworn affidavit

contribution from level 1 to 2

Consolidated B-BBEE certificate in cases of Joint

which are QSE or EME

Ventures (JV)

Full CSD Report for each bidder who formed a (JV)

claim for specific goals with the bid, will be interpreted to mean that preference points for specific

goals are not claimed and will not be allocated

13. REJECTION OF BID

Bids not complying with the above-mentioned requirements and specifications may be regarded as

incomplete and may not be considered.

14. RESULTS OF BIDS

Results of non-acceptance of bids will be sent to individual unsuccessful bidders.

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COMPULSORY DOCUMENTS TO BE COMPLETED BY THE BIDDER:

• DECLARATION OF INTEREST (SBD 4)

• TERMS OF THE PREFERENTIAL PROCUREMENT REGULATION, 2022 (SBD 6.1)

• LOCAL CONTENT DECLARATION – SUMMARY SCHEDULE (ANNEXURE C)

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SBD4

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa and further expressed

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,

state employee numbers of sole proprietor/ directors / trustees / shareholders /

members/ partners or any person having a controlling interest in the enterprise, in table

below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively,

the person/s having the deciding vote or power to influence or to direct the course and decisions of the

enterprise.

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SBD4

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in any

other related enterprise whether or not they are bidding for this contract?

YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................