What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This tender invites qualified suppliers to provide and deliver multifunctional printers (A3/A4, with scanning, copying, and wireless connectivity) and related accessories (adaptor plugs and extension cords) to ingquza hill local municipality in limpopo. IT is a request for quotation (RFQ) under the 80/20 preferential procurement system, prioritizing price and specific b-bbee goals.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: TENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentTENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdfCompliance review in progress
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
2 sourced criteria
financial capacity
1 sourced criteria
pricing
1 sourced criteria
compliance returnables
2 sourced criteria
evaluation
3 sourced criteria
experience
Source analysis requires completion or review
personnel
2 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
1 sourced criteria
equity registrations
Source analysis requires completion or review
What the buyer was looking for
1Mandatory requirement
Printers must meet specifications: A3/A4, 35-sheet ADF, duplex printing, HP Smart App, Wi-Fi/USB/Ethernet, and starter cartridge included.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: TENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdf
Closing date: 25 May 2026 at 12:00. Tender validity period: 90 days from closing date.
Contact Information
Source: TENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdf
Source: TENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdf
Submit bids by hand only to: 135 Main Street, Flagstaff, 4810 (Procurement Section) on or before 25 May 2026 at 12:00. Late, couriered, faxed, or emailed submissions will not be accepted. Seal the envelope and clearly mark it with the tender number (IHLM/185/2025-26/ICT) and description ('Supply and delivery of printers'). Do not alter, re-type, or omit pages from the official tender document. Initial every page. Attach all mandatory documents as per the advert; failure to do so will lead to disqualification. Tender validity period: 90 days from closing date.
Evaluation Criteria
Source: TENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdf
Scoring uses the 80/20 system: Price = 80 points, Specific Goals = 20 points. Preference points for Specific Goals: Women-owned company = 2 points, Youth-owned company (18-35 years) = 10 points, People Living with Disability-owned company = 2 points, Black-owned company = 6 points. Points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender price, Pmin = lowest acceptable tender price. Failure to submit proof for specific goals will result in zero points for that category. The municipality reserves the right to verify claims.
Technical Specifications
Source: TENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdf
Supply and delivery of printers with the following specifications: A3/A4 capability, 35-sheet ADF, two-sided printing, 2 x 250-sheet input trays, HP Smart App compatibility, print/copy/scan functionality, wireless/Wi-Fi Direct/USB/Ethernet connectivity, and starter cartridge included. Additional items: 4-way adaptor plugs (4 units) and 4-meter extension cords for electricity (4 units). Strict delivery dates must be observed; penalties apply for late deliveries. All delivery costs must be included in the bid price.
Financial Requirements
Source: TENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdf
Submit firm prices only (non-firm prices will be rejected). Prices must include VAT, customs/excise duty, and all other applicable taxes, levies, and costs (e.g., transport, overheads). Pricing must be in South African Rand. Separate pricing schedules are required if different delivery points influence pricing. Indicate expected delivery date. Tender offer must remain valid for 90 days from closing date. Withdrawal of tender during this period may incur penalties.
Compliance Requirements
Source: TENDER DOCUMENT SUPPLY AND DELIVERY OF PRINTERS 2026.pdf
Mandatory documents: Valid full CSD proof of registration OR original and valid Tax Clearance Certificate (TCS) from SARS (certified copies not accepted). If no TCS is available but the bidder is registered on CSD, provide CSD number. For consortia/joint ventures, each party must submit separate TCS/CSD documentation. Submit completed and signed Declarations (MBD1-9). Provide a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof. Bidders must not be listed on the Register of Tender Defaulters or be in the service of the state. Foreign suppliers must complete the pre-award questionnaire (Part B:3).
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
No bids accepted from state employees or entities listed on the Register of Tender Defaulters.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Submit firm prices only (non-firm prices will be rejected). Prices must include VAT, customs/excise duty, and all other applicable taxes, levies, and costs (e.g., transport, overheads). Pricing must be in South African Rand. Separate pricing schedules are required if different delivery points influence pricing. Indicate expected delivery date. Tender offer must remain valid for 90 days from closing date. Withdrawal of tender during this period may incur penalties.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Pricing must be firm, in ZAR, inclusive of VAT, taxes, and all delivery costs; non-firm prices will be disqualified.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Mandatory documents: Valid CSD registration OR original SARS Tax Clearance Certificate (TCS), completed MBD1-9 declarations, and proof of no overdue municipal accounts.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
Mandatory documents: Valid full CSD proof of registration OR original and valid Tax Clearance Certificate (TCS) from SARS (certified copies not accepted). If no TCS is available but the bidder is registered on CSD, provide CSD number. For consortia/joint ventures, each party must submit separate TCS/CSD documentation. Submit completed and signed Declarations (MBD1-9). Provide a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof. Bidders must not be listed on the Register of Tender Defaulters or be in the service of the state. Foreign suppliers must complete the pre-award questionnaire (Part B:3).
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Inferred operational need
Evaluation: 80 points for price (lowest bid preferred), 20 points for specific goals (e.g., youth-owned = 10 points, black-owned = 6 points).
Threshold: 80 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Scored criterion
Scoring uses the 80/20 system: Price = 80 points, Specific Goals = 20 points. Preference points for Specific Goals: Women-owned company = 2 points, Youth-owned company (18-35 years) = 10 points, People Living with Disability-owned company = 2 points, Black-owned company = 6 points. Points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender price, Pmin = lowest acceptable tender price. Failure to submit proof for specific goals will result in zero points for that category. The municipality reserves the right to verify claims.
Threshold: 80 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Supply and delivery of printers with the following specifications: A3/A4 capability, 35-sheet ADF, two-sided printing, 2 x 250-sheet input trays, HP Smart App compatibility, print/copy/scan functionality, wireless/Wi-Fi Direct/USB/Ethernet connectivity, and starter cartridge included. Additional items: 4-way adaptor plugs (4 units) and 4-meter extension cords for electricity (4 units). Strict delivery dates must be observed; penalties apply for late deliveries. All delivery costs must be included in the bid price.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Submit bids by hand only to 135 Main Street, Flagstaff, 4810 by 25 May 2026 at 12:00 (late submissions rejected).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records THUNZI SUPPLIERS as appointed for this tender. Recorded contract value: 27684 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Mandatory requirement
Submit bids by hand only to: 135 Main Street, Flagstaff, 4810 (Procurement Section) on or before 25 May 2026 at 12:00. Late, couriered, faxed, or emailed submissions will not be accepted. Seal the envelope and clearly mark it with the tender number (IHLM/185/2025-26/ICT) and description ('Supply and delivery of printers'). Do not alter, re-type, or omit pages from the official tender document. Initial every page. Attach all mandatory documents as per the advert; failure to do so will lead to disqualification. Tender validity period: 90 days from closing date.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.