Supply and delivery of 2 magnet oil cooled self-cleaners (model 400 ocb 1200) to matimba power station

The tender is for the supply and delivery of a magnet oil cooled self-cleaner. The provided document focuses on quality requirements for the tender.

Returnable documents (Category 4 – Quality Requirements):

• A valid ISO 9001:2015 certificate covering the relevant scope of work, OR documented evidence of a QMS that complies with ISO 9001:2015 (e.g. a Quality Manual or a Quality Method Statement based on the tender scope, using the Method Statement Template – Ref 240-126469599).
• Quality Policy approved by top management.
• Quality Objectives approved by top management.
• Documented information for defined roles, responsibilities and authorities (organisation chart and responsibility matrix, including the quality management function) – per ISO 9001:2015 clause 5.3.
• Documented information for control of externally provided processes, products and services, including criteria for evaluation, selection, monitoring and re-evaluation of external providers, with supporting evidence (process/procedure and implementation records) – per ISO 9001:2015 clause 8.4.
• Form A completed and signed (Ref 240-105658000).
• Draft Contract/Project Quality Plan outlining how the product will be delivered.

Quality requirements are evaluated as pass/fail (indicator = 1, apply = 1).

Scoring per section:

• Section A (Quality Management System): 3 points – ISO 9001:2015 certificate or documented QMS compliance, Quality Policy, Quality Objectives.
• Section B (Evidence of QMS in operation): 2 points – documented roles/responsibilities and control of external providers.
• Section E (User-defined additional requirements): 2 points – Form A completed and signed; Draft Contract/Project Quality Plan.

Total possible score: 7 points.

Bidders must meet all quality requirements to be considered compliant.

Supply and delivery of magnet oil cooled self-cleaner.

The quality requirements apply to the scope of this tender.

Bidders must provide:

• ISO 9001:2015 certificate with relevant scope, OR documented QMS compliance (Quality Manual or Quality Method Statement using template Ref 240-126469599).
• Quality Policy and Quality Objectives approved by top management.
• Documented roles, responsibilities and authorities (organisation chart and responsibility matrix) – ISO 9001:2015 clause 5.3.
• Documented control of externally provided processes, products and services, with criteria for evaluation, selection, monitoring and re-evaluation, plus supporting evidence – ISO 9001:2015 clause 8.4.
• Form A completed and signed.
• Draft Contract/Project Quality Plan outlining product delivery.

ISO 9001:2015 certification (or documented QMS compliance) is a mandatory quality requirement.

Quality requirements are evaluated as pass/fail. Scoring: Section A (QMS) – 3 points; Section B (QMS in operation) – 2 points; Section E (user-defined) – 2 points. Total 7 points. Bidders must meet all quality requirements.

The document is a Contract Quality Plan template. The scope of work category must be indicated (design, manufacturing, supply and delivery/transportation, construction/installation/maintenance, commissioning, professional services, or other). The tender is for supply and delivery of magnet oil cooled self-cleaner.

Closing date: 24 November 2026 at 08:00 (from tender record).

No other dates are stated in the document.

No contact information is stated in the document.

Returnable documents:

• Contract Quality Plan (CQP) template, completed and signed by a representative of the tenderer and approved by the owner of the organisation. The plan must be submitted as part of the tender.
• The CQP must be compiled at Rev 0 during tender evaluation and changed to Rev 1 after contract signing.

Submission method and address: not stated in the document.

Disqualification risks: not stated in the document.

The tenderer must complete the Contract Quality Plan template as part of the tender submission. The plan must be signed by a representative of the tenderer and approved by the owner of the organisation. No other eligibility criteria are stated in the document.

Scope of work: supply and delivery of magnet oil cooled self-cleaner (from tender record).

The document is a Contract Quality Plan template and does not specify quantities, locations, or technical details of the item.

The supplier must submit method statements, safe working procedures, PQRs, and repair procedures. Also required: audit findings reports and registers, updated procedure registers, a register of non-conformances/defects/punch items with analysis, and databook status registers with monthly analysis reports.

The organogram must show team members' responsibilities and qualifications necessary to fulfil stated duties, including who carries out tasks and who checks the work.

The Contract Quality Plan must be prepared in line with SANS 466:2005 / ISO 10005:2005. It must cover:

• Scope of work and quality objectives.
• Communication channels between supplier and Eskom for quality issues.
• Organogram showing roles, responsibilities, and QA/QC functions.
• Index of interfacing documents (processes, standards, codes, specifications).
• List of suppliers and sub-suppliers, with monitoring and interface with the supplier's QMS.
• Index of items to be manufactured, refurbished, or purchased.
• Items/activities requiring QCP/ITP (offsite and onsite).
• Special controls governed by codes of manufacturing/fabrication standards (e.g., welding, NDT/NDE).
• Documented information to be submitted to Eskom before and during the project.
• Records control and retention.
• Concession and non-conformance management processes.
• Databook management process.
• Management of working tools and equipment.
• Dealing with customer property per ISO 9001.
• Product preservation, identification and traceability.
• Commissioning and post-delivery activities.

No specific compliance requirements are stated in the document.

Method statements must describe in a logical sequence how a job is carried out safely, including all risks identified in the risk assessment and the measures to control those risks.

Post-delivery activities must be described, including warranty period and conditions, customer satisfaction measurement, technical support, defect correction period, and retention funds, considering statutory, regulatory and scope of work requirements.

No additional evaluation criteria are stated beyond the requirement to complete and sign the Contract Quality Plan.

The document is an environmental evaluation form for low-risk activities at Matimba Power Station. It is not the main tender specification. The tender itself is for the supply and delivery of a magnet oil cooled self-cleaner.

Environmental evaluation for low-risk activity (once-off deliveries) at Matimba Power Station. Total weighted score is 100. Minimum weighted final score (threshold) is not stated in the document.

Scoring breakdown:

• Environmental Policy (weight 10): Full score if the signed policy commits to environmental compliance and duty of care or pollution prevention. No score if the policy does not address these commitments.
• Aspects and Impacts Register (weight 70): Full score if the register fully identifies, assesses and provides controls/mitigations for impacts as per scope of work (85-100% compliance). Partial score (35) if impacts are partially mitigated (35-50% compliance).
• Method Statement (weight 20): Full score if the method statement fully demonstrates the scope of work to be executed (85-100% compliance). Partial score (10) if it partially demonstrates the scope (35-50% compliance). No score if not submitted or not adequate.

The tender is for the supply and delivery of a magnet oil cooled self-cleaner. The document provided is an environmental evaluation form for low-risk activities (e.g., once-off deliveries) at Matimba Power Station. No technical specifications for the equipment are provided in the document.

Method statement requirements:

• Must fully demonstrate the scope of work to be executed (85-100% compliance) to score full marks (20 points).
• Partial demonstration (35-50% compliance) scores 10 points.
• Not submitting a method statement or submitting an inadequate one scores zero.

Environmental compliance requirements for the low-risk activity:

• Submit a signed environmental policy committing to environmental compliance and duty of care or pollution prevention.
• Provide an Aspects and Impacts Register that identifies, assesses and provides controls/mitigations for environmental impacts related to the scope of work.
• Submit a method statement that fully demonstrates the scope of work to be executed.

Environmental evaluation for low-risk activity at Matimba Power Station. The activity is defined as having minimal impact on the environment, e.g., once-off deliveries. Bidders must submit:

• A signed environmental policy committing to environmental compliance and duty of care or pollution prevention.
• An Aspects and Impacts Register identifying, assessing and providing controls/mitigations for environmental impacts related to the scope of work.
• A method statement demonstrating the scope of work to be executed.

Evaluation is based on a total weighted score of 100, comprising:

• Environmental Policy: 10 points
• Aspects and Impacts Register: 70 points
• Method Statement: 20 points

Minimum weighted final score threshold is not stated in the document.

Returnable documents: Annexure B (Acknowledgement of SHE requirements) must be completed, signed by an authorised person (CEO/Director/Managing Director), witnessed by two witnesses, and submitted with the bid.

The bidder must acknowledge and comply with Eskom OHS legal and other requirements as detailed in the acknowledgement form. The bidder must be able to demonstrate compliance with the Occupational Health and Safety Act and the Compensation for Occupational Diseases and Illnesses Act. The bidder must have the capacity to manage contractors and suppliers in accordance with Eskom's requirements.

OHS compliance requirements:

• Comply with Eskom contractor Health and Safety requirements standards 32-136.
• Comply with the OHS specification/requirements provided.
• Comply with the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• Penalties will be enforced on the main supplier for non-conformance to Eskom and/or statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo the relevant Eskom induction.
• The main supplier must demonstrate the process and selection criteria for appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• The main supplier is accountable for managing its contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes.
• Eskom reserves the right to verify compliance; the contractor may be instructed to provide copies of testimonials/references and contact details of clients (including Eskom) for previous similar work.

OHS compliance requirements:

• Comply with Eskom contractor Health and Safety requirements standards 32-136.
• Comply with the OHS specification/requirements provided.
• Comply with the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• Penalties will be enforced on the main supplier for non-conformance to Eskom and/or statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo the relevant Eskom induction.

Contractor management obligations:

• Demonstrate the process and selection criteria for appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• The main supplier is accountable for managing its contractors/suppliers to ensure compliance with legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes.
• Eskom reserves the right to verify compliance; the contractor may be instructed to provide copies of testimonials/references and contact details of clients (including Eskom) for previous similar work.

Supply and delivery of Magnet Oil Cooled Self-Cleaner (stainless steel, width 1.2 m) to Matimba Power Station. Once-off purchase. Tender documents free of charge. No alternative tenders allowed.

Closing date: 24 November 2026 at 10h00

Clarification queries deadline: 5 working days before closing (i.e., by 17 November 2026)

Tender validity: 180 days from closing date

No clarification meeting or site visit.

Eskom Representative:

• Name: Singo Thivhusiwi
• Telephone: 014 763 8690
• Email: [email protected]

Fraud/corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission portal: https://etendering.eskom.co.za

Submission method: electronic only via Eskom E-tendering site at https://etendering.eskom.co.za. No hard copies accepted. Upload documents under folders Technical, Commercial, Financial, and Other. All documents in PDF format; price list in PDF and Excel. Max upload per document 500 MB; total submission 4 GB. No zip/condensed files. If resubmitting, only the latest version is accepted. Ensure submission status is marked complete. Late tenders are not accepted.

Returnable forms (disqualifiable if missing or incomplete at closing):

• Annexure A: Authorisation Form – authorises the signatory to bind the bidder.
• Annexure B: Acknowledgement Form – acknowledges receipt and acceptance of tender conditions.
• Annexure C: Tenderer's Particulars – bidder's details.
• Annexure D: Integrity Declaration Form – commits to the Supplier Integrity Pact.
• Annexure E: CPA Requirements for Local Goods/Services – declaration for local content.
• Annexure F: CPA(IG) for Foreign Goods/Services – only if applicable.
• Annexure G1-G4: SBD 6.2 Declaration Certificate for Local Production and Content – required if designated materials are included.
• Annexure H: SBD 1 Invitation to Bid – completed by all tenderers.
• Annexure I: SBD 6.1 Preference Points Claim Form – claims B-BBEE points.
• Annexure J: SBD 4 Bidders Disclosure – discloses any state employment or connections.

Non-disqualifiable returnables (may be requested within 5 working days if missing):

• E-tendering Help Manual acknowledgement form.
• Tax clearance certificate (if not on CSD or no SARS PIN provided).

Additional documents for JV/consortium:

• Letter of intent or valid JV agreement stating joint and several liability.
• Confirmation that the JV operates as a single business entity.
• Details of a single designated bank account in the JV's name.

Disqualification risks:

• Missing any disqualifiable returnable.
• Tender signed by an unauthorised person.
• Submitting more than one tender (except as allowed by e-tendering limits).
• Conflict of interest.
• Subcontracting 100% of the scope.
• Being restricted by National Treasury, on the Tender Defaulters list, or restricted by Eskom.

Evaluation stages:

1. Eligibility and basic compliance – must meet all eligibility criteria and submit complete tender.
2. Functionality (qualitative technical) – minimum threshold 70%.
3. Price – scored out of 80 points.
4. Specific goals (B-BBEE) – scored out of 20 points.

Functionality criteria (total 100 points, threshold 70%):

• Proven supply of Magnet oil cooled self-cleaner (width 1.2 m): 5 points for 5+ orders, 4 for 3-5, 2 for 1-3, 0 for none.
• Lead times: 5 points for ≤3 months, 4 for 3-4 months, 2 for 4-6 months, 0 for >6 months or no submission.
• Supply and Delivery Method Statement: 5 points for excellent, 4 for good, 2 for poor, 0 for unacceptable.

Price evaluation:

• Prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• Unconditional discounts considered; conditional discounts applied at payment.
• Price scored out of 80 points.

Specific goals (B-BBEE) – scored out of 20 points using 80/20 system (or 90/10 if applicable). Points per B-BBEE level (80/20): Level 1=20, 2=18, 3=14, 4=12, 5=8, 6=6, 7=4, 8=2, non-compliant=0. Failure to submit evidence results in 0 points for specific goals but not disqualification.

Ranking: 80/20 system applies; lowest acceptable tender determines applicable system. Contract awarded to highest total points.

Supply and delivery of Magnet Oil Cooled Self-Cleaner (stainless steel, width 1.2 m) to Matimba Power Station. Once-off purchase.

Mandatory technical requirement:

• Submit proof of OEM authorisation/accreditation to supply the oil-cooled self-cooled magnet, or a valid support letter from an OEM-authorised supplier/distributor with proof of that supplier's OEM authorisation. Failure to submit results in non-compliance.

Deliverable: Magnet oil cooled self-cleaner WD 1.2M.

Delivery location: Matimba Power Station (Limpopo).

Supply and Delivery Method Statement required, addressing packaging, preservation, transportation, and delivery as a minimum. Evaluated for quality: excellent (5), good (4), poor (2), unacceptable (0).

Quality requirements (evaluated as contractual, not scoring):

• ISO 9001:2015 certificate with relevant scope, or credible proof of ISO 9001-compliant QMS (quality manual or method statement).
• Quality policy approved by top management.
• Quality objectives approved by top management.
• Documented information for roles, responsibilities, authorities (organisation chart and responsibility matrix).
• Documented control of externally provided processes, products, services (criteria for evaluation, selection, monitoring, re-evaluation of external providers).
• Form A completed and signed.

Price list to be submitted in PDF and Excel. Prices inclusive of VAT. NEC or other contract to be completed with pricing schedule. Price evaluation excludes contingencies, corrects arithmetical errors, considers unconditional discounts.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoice.
• Contracts above R50 million (incl. VAT): payment within 60 days of receipt of undisputed invoice.

SDL&I penalty and security:

• Penalty of 2% of contract value for failure to meet SDL&I obligations.
• Eskom retains 2% of every invoice (excl. VAT) as security for SDL&I obligations, released upon fulfilment.

Pricing format:

• Price list to be submitted in PDF and Excel.
• Prices inclusive of VAT.
• NEC or other contract to be completed with pricing schedule.

Eligibility:

• Must not be under restriction to do business with Eskom or State-Owned Companies.
• Must not have nationality of a country on international sanctions list.
• Must not have conflict of interest.
• Must not be restricted by National Treasury or on Tender Defaulters list.
• Must not be restricted by Eskom.
• Must not subcontract 100% of scope.

CSD registration: Mandatory – provide CSD number or CSD report.

Tax compliance:

• Local tenderers must provide SARS e-filing PIN or CSD profile/CSD number.
• Foreign tenderers with SA footprint must provide certified tax clearance certificate.
• Foreign suppliers with no SA footprint must complete SBD 1 but no tax proof required.

B-bbee:

• Preference points claimed via SBD 6.1. Evidence required: valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPS affidavit; proof of ownership/shareholding (CIPC); certified ID copies of shareholders; proof of disability where applicable; consolidated certificate for trusts/JVs.
• Sworn affidavit validity: deponent name and ID, designation, enterprise details, black ownership percentages, revenue, financial year end, B-BBEE status level, empowering supplier status, same date signatures, Commissioner of Oaths independent.

Local content:

• Designated sector: Steel Products and Stainless Steel components – local content threshold 100%.
• SBD 6.2 and Annexures G2-G4 mandatory if designated materials included.

Contractual requirements (assessed after evaluation, must be met prior to award):

• COIDA letter of good standing (South African tenderers).
• ISO 9001:2015 certificate or compliant QMS documentation.
• Environmental policy, aspects & impacts register, method statement.
• OHS plan, baseline SHE risk assessment, OHS/SHE policy signed by CEO.

Due diligence:

• Latest approved annual financial statements (no drafts) of the tendering company, including background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report.

OHS requirements (contractual, must be met prior to award):

• Annexure B signed – acknowledgement of Eskom's SHE rules.
• OHS plan addressing project/scope risks, aligned with health and safety specification.
• Baseline SHE Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent) – South African tenderers.
• OHS/SHE policy signed by CEO, complying with OHS Act Section 7.

Environmental requirements (contractual, evaluated with minimum threshold 90%):

• Environmental policy statement committing to environmental compliance and duty of care/pollution prevention.
• Aspects and Impacts register identifying, assessing, and providing controls for environmental impacts related to scope.
• Method statement demonstrating understanding of scope and environmental management.

Contract will be governed by Eskom Conditions of Purchase. Tender validity 180 days. Payment terms as above. Eskom may negotiate with preferred bidders if prices not market-related. Subcontracting with subsidiary companies discouraged; must be declared if done. SDL&I obligations form part of contract; penalty 2% of contract value for non-compliance; 2% retention on invoices.

Functionality criteria: Qualitative Technical Criteria weight 100, minimum threshold 70%. Mandatory technical criterion: OEM authorisation/accreditation proof. Qualitative criteria: proven supply (5 points max), lead times (5 points max), method statement (5 points max).

The tenderer must select one applicable category for pre-contract award quality requirements (Category 1, 2, 3, or 4) and indicate whether a site assessment is applicable. Main Supplier and Sub-supplier Capability and Capacity Assessment is required as per clause 3 of specification 240-105658000.

Closing date: 28 May 2025

Returnable documents:

• Form A (Tender & Contract Quality Requirements): complete and sign Section E (Tenderer's Quality Representative).
• Select one applicable pre-contract award quality category (Category 1, 2, 3, or 4) and indicate whether a site assessment is applicable.

The tenderer must complete and sign Section E of Form A. The tenderer must select one applicable category for pre-contract award quality requirements (Category 1, 2, 3, or 4) and indicate whether a site assessment is applicable. No other eligibility criteria are stated in the document.

The tender is for the supply and delivery of a magnet oil cooled self-cleaner. The document specifies quality requirements for the contract, including pre-contract award quality requirements (select one category) and post-contract award quality requirements such as contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes. The tenderer must indicate applicability of each clause with an X or -.

The tenderer must indicate applicability of ISO 9001 clauses (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, Improvement) and quality principles (Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence based decision making, Relationship Management) with an X or -.

The tenderer must comply with the quality requirements of ISO 9001 standard as referenced. Post-contract award, Eskom has rights of access, rights to information, preservation, quality audits, management of nonconformities, and special processes as per clause 3.8 of specification 240-105658000.

Supply and delivery of magnet oil cooled self-cleaners to Matimba Power Station. The item is a heavy-duty, oil-cooled, self-cleaning magnet with stainless steel construction, designed to fit over a 1200 mm conveyor.

Supply and delivery of 2 magnet oil cooled self-cleaners to Matimba Power Station.

• Type: Oil cooled self-cleaner, heavy duty, stainless steel.
• Model: 400 OCB 1200 (1E2-15%), reference no. 1163.6.
• Dimensions: width 1.2 m, to fit over conveyor width 1200 mm.
• Cooling method: oil.
• Input power: 20 kW; DC voltage: 275 V; DC amperes (max): 70 A.
• Total mass: 9000 kg; ampere-turns: 225 000.
• Nominal rated operating gap: 400 mm; gauss reading at 400 mm gap (20°C): 900.
• Belt motor power (max) [IE3]: 5.5 kW.
• Magnet only (no other components).

Pricing must be provided per unit and total, excluding VAT, for the magnet. Quantity: 2 units. No other pricing details stated.

Pricing schedule requires rates per unit and total (excl. VAT) for the magnet. No other financial requirements stated.