Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

This tender is for the appointment of a service provider to lease a suitable corporate office space to the state information technology agency (SITA) in bhisho, eastern cape, for a period of five years. The required space is approximately 530m² with 30 parking bays and must meet specific building, accessibility, and technical standards. IT is targeted at property owners or authorised agents who can provide and maintain a grade b or a office building.

AI Document AnalysisMethodology5 documents

Review in progress · 1 of 5 document being finalised

Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: RFB 3249-2026 Annexure 7-Fraud awareness.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentAnnexure 1-Bid Specification document RFB 3249-2026.docxReview complete

Award analysis coverage

0 of 5 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

37 sourced criteria

financial capacity

30 sourced criteria

pricing

13 sourced criteria

compliance returnables

35 sourced criteria

evaluation

24 sourced criteria

experience

Source analysis requires completion or review

personnel

1 sourced criteria

equipment capacity

1 sourced criteria

delivery contract

2 sourced criteria

equity registrations

Source analysis requires completion or review

What the buyer was looking for

1Mandatory requirement

The office space must be approximately 530m² with 30 parking bays (20 covered, 10 open) in Bhisho, Eastern Cape.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for SKG TOWERS.

Qualified inference

Supported inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentAnnexure 5D-Price schedule RFB 3249-2026.xlsxReview complete

Description

Source: Annexure 5D-Price schedule RFB 3249-2026.xlsx

Document-stated description:

Tender seeks a service provider to supply suitable office space for SITA Bhisho.
Procurement method: operating lease agreement.
Contract term: five (5) years.

Practical guidance for bidders:

This is a real estate lease tender; ensure you have legal authority to lease the premises for the full term.
The operating lease implies the lessor retains ownership and maintenance responsibilities — clarify maintenance obligations in the lease.
No further scope details are provided in this excerpt; obtain the full tender document for technical specifications, evaluation criteria, and compliance requirements.

Evaluation Criteria

Source: Annexure 5D-Price schedule RFB 3249-2026.xlsx (unknown)

Document-stated evaluation requirements:

Bidders must submit a fully completed pricing schedule in the prescribed Excel format.
All unit and line prices must be VAT exclusive and quoted in South African Rand (ZAR).
Quoted prices must cover all costs to deliver the service, including all applicable taxes.
The bidder must sign a confirmation that the quoted prices cover all goods/works specified in the bidding documents and accept that any mistakes in prices, rates, or calculations are at the bidder's own risk.

Practical guidance for bidders:

Ensure every yellow cell in the pricing schedule is completed; incomplete schedules may lead to disqualification.
Double-check that escalation rates for Years 2–5 are entered correctly, as these affect the total contract value.
The confirmation statement is a mandatory returnable — have an authorised signatory ready to sign and date it.
No additional eligibility or functionality criteria are described in the pricing schedule excerpt; refer to the main tender document for any further evaluation stages (e.g., mandatory compliance, functionality scoring, price/preference points).

Technical Specifications

Source: Annexure 5D-Price schedule RFB 3249-2026.xlsx (unknown)

Document-stated scope and deliverables:

Appointment of a service provider to supply suitable office space for SITA Bhisho (Limpopo).
Delivery method: operating lease agreement.
Contract duration: five (5) years.
Required accommodation: 530 m² of office space.
Required parking: 30 covered parking bays.
Additional items to be priced: other operational costs (to be specified by bidder), tenant installation (to be specified by bidder), and beneficial occupation period (in months).

Practical guidance for bidders:

Verify that the offered premises meet SITA’s operational requirements (location, accessibility, security, building standards) — these are not detailed in the pricing schedule but will be in the main tender document.
Prepare specifications for tenant installation items (e.g., partitioning, cabling, HVAC) as separate line items.
Define the beneficial occupation period clearly (e.g., number of months rent-free for fit-out).
Ensure the lease agreement aligns with the five-year term and includes escalation clauses matching the pricing schedule.

Financial Requirements

Source: Annexure 5D-Price schedule RFB 3249-2026.xlsx (unknown)

Document-stated pricing rules:

Complete only the yellow-highlighted cells in the pricing schedule.
All unit and line prices must be VAT exclusive and in ZAR.
Prices must include all costs to deliver the service (including all applicable taxes).
The schedule requires pricing for each of the five years with yearly escalation rates:

Office Accommodation Rental – 530 m² (monthly rate, annual total, escalation rate).
Covered Parking Rental – 30 bays (monthly rate, annual total, escalation rate).
Other Operational Costs – lump sum per item (monthly rate, annual total, escalation rate).
Tenant Installation – specify each item (once-off cost).
Beneficial Occupation – period in months (cost implication).

Subtotals, VAT, and totals including VAT are calculated automatically per year and for the full term.
Bidder must sign a declaration confirming prices cover all obligations and accepting risk for any pricing errors.

Practical guidance for bidders:

Build your cost model first (base rental, parking, operating costs, installation, fit-out period) then transfer into the yellow cells.
Escalation rates should be realistic and justifiable; they will be scrutinised during evaluation.
Ensure VAT is calculated at the current rate (15%) on the VAT-exclusive subtotals.
The signed declaration is a mandatory returnable — omit it at your peril.
Keep a copy of your completed schedule with supporting calculations for audit purposes.

DocumentAnnexure 5B-Invitation to Bid-RFB 3249-2026.docxReview complete

Description

Source: Annexure 5B-Invitation to Bid-RFB 3249-2026.docx

The tender is for the appointment of a service provider to supply suitable office space for SITA Bhisho through a five-year operating lease agreement.

Important Dates