Design, supply, installation and commissioning of ils localizer, glide path and dme at polokwane international airport (re-advertised)

Compulsory briefing session: 6 November 2026 at 10:00.

• Venue: hybrid — online via MS Teams and in person at Polokwane International Airport Aerospace.
• Online link: https://teams.microsoft.com/meet/3439930090666700?p=clcwRRWHOlxPWrncie

Closing date and time: 4 December 2026 at 11:00.

• Bid validity period: 150 days from the closing date.

Bidding procedure enquiries:

• Contact: Julius Ramatjie
• Telephone: 087-291-1088
• Facsimile: 015-288-0125
• Email: [email protected]

Technical enquiries:

• Contact: Christian Mtshweni
• Telephone: 087-291-1054
• Facsimile: 015-288-0122
• Email: [email protected]

Submission address (bid box):

Admin Block

Polokwane International Airport

N1 North to Makhado

Gateway Weg

Polokwane, 0700

Submission is physical: place or courier the bid into the bid box at the Admin Block, Polokwane International Airport, before the closing time. Late bids are not considered under any circumstances.

Bidders must submit two separately sealed envelopes:

• Envelope 1 (Administrative, Mandatory and Functionality):
• Exhibit 1: all Gate 0 documents listed in Section 4.1 Table 1, plus the detailed pricing schedule.
• Exhibit 2: functionality responses, bidder compliance checklist for technical evaluation, and supporting technical documents.
• Exhibit 3: General Conditions of Contract (GCC), company profile, and any supplementary information.
• Envelope 2 (Price and Specific Goals), sealed separately:
• Exhibit 4: SBD 6.1 Preference Points Claim Form (per the Preferential Procurement Regulations 2022) and detailed pricing submission.
• Exhibit 5: electronic submission on a clearly marked USB, memory card, or external hard drive.

All documents must be completed and signed in black ink by an authorised representative. Correction fluid is not allowed; any cancellation must be initialled by the signatory.

Returnable forms (mandatory, non-submission disqualifies):

• SBD 1 (Invitation to Bid): completed and signed, with the bidder's fixed physical business address for in-loco inspection.
• SBD 3.1 (Pricing Schedule, firm prices): completed in full for all service categories; any omitted price categories disqualify the bid.
• SBD 4 (Declaration of Interest): declares any state employment or connections to the airport.
• SBD 6.1 (Preference Points Claim): accompanied by a full CSD report, a medical certificate for disability (if claiming), and proof of address not older than three months.
• SBD 7 (Contract Form): the successful bidder must complete and sign it after award.

Additional mandatory submissions:

• Letter of good standing with the Compensation Commissioner (COIDA).
• CSD detailed report proving registration as a service provider.
• Tax compliance status PIN or CSD number (mandatory).
• OEM documentation: specification brochure or equivalent; ICAO Annexure 10 statements of compliance for LOC and GP/DME; OEM letter on letterhead committing to support and supply of the ILS system and spares; letter of intent from OEM/local agent covering unit supply, spares supply, and local technical support; and a letter of support from the OEM.
• Company resolution (for a company/CC), partnership agreement (for a partnership), or signed memorandum of understanding (for a consortium).

Disqualification risks:

• Non-submission of any Gate 0 mandatory document.
• Incomplete pricing schedule.
• Late delivery of the bid.
• Any attempt to contact the airport regarding the bid between submission and award.
• Bids from persons in the service of the state, or from companies/CCs with directors/members in the service of the state.

Evaluation is in three gates:

Gate 0 — Administrative/Mandatory (pass/fail):

• All documents listed in Table 1 must be submitted; non-submission of any document disqualifies the bid.
• Completed and signed in black ink, no correction fluid.
• Pricing schedule fully completed for all service categories.

Gate 1 — Functionality (minimum threshold: 75 out of 100 points to proceed):

• Technical capability and experience in design, installation and commissioning of ILS (attach contactable reference letters, signed/stamped, with start and end dates): three or more projects = 20 points; two = 10; one = 5; none = 0.
• Financial viability (stamped/signed letter from a recognised financial institution confirming ability to execute the project): above R20 million = 10 points; R10–20 million = 5; below R10 million = 0.
• Detailed high-level project plan and methodology (timelines, methodology type, QA, testing, training): excellent = 10; moderate (three of the above) = 5; poor (two or fewer) = 0.
• Site Manager/Supervisor qualification: N6 in Electronics/Control & Instrumentation/Electrical, or S4 Diploma or higher, plus an OHS training certificate = 10; qualification without OHS certificate = 5; neither = 0.
• Site Manager/Supervisor experience (CV with references): managing ILS (LOC and GP/DME) installation and commissioning as site manager, electrician, technician or engineer — more than 5 to 10 years = 10; 2 to 5 years = 5; less than 2 years = 0.
• Safety Officer qualification: SHEQ/OHS/Safety training certificate plus National Diploma/SACPCMP/SAMTRAC = 10; neither = 0.
• Safety Officer experience: above two years = 10; at least two years = 5; none = 0.
• Electrician qualification: Electrical Trade Test and Wireman's Licence (Installation Electrician, three phase) plus an OHS/Safety training certificate = 10; neither = 0.
• Electrician experience: more than two years in Electronics/Control & Instrumentation/Electrical = 10; at least two years = 5; none = 0.

Gate 2 — Preference Point System (80/20 system):

• Price: 80 points.
• Specific goals (B-BBEE per SBD 6.1): 20 points.
• Total: 100 points.

Due diligence: the airport may conduct a site visit at the bidder's place of business or at a client reference to validate services previously rendered.

The contractor must design, supply, install and commission an Instrument Landing System (ILS) Localizer, Glide Path, and Distance Measuring Equipment (DME) at Polokwane International Airport, to operate per the latest ICAO standards, including ICAO Annex 10 and ICAO Doc 8071.

System components:

• Localizer electronic and antenna subsystems.
• Glide slope electronic and antenna subsystems.
• DME subsystems.
• Localizer and glide path near-field monitoring.
• Remote Control Status Unit (RCSU) and Control Tower Unit (CTU).
• LOC arc ground check points (surveyed, marked concrete blocks with degree markers from +10° to -10° and then every 5° to ±35°).
• As-built documentation (hard and soft copy) including site designs, drawings, manuals, FAT results, flight commissioning results, ground check results, equipment configuration, and SAT documentation.
• Maintenance spares: depot LRUs for localizer, glide path, power supply, control tower unit, and auxiliary interfaces.

Scope of work includes:

• Site survey and terrain determination to ensure clear signal paths.
• Design and selection of an ILS CAT II system.
• Civil works for shelters and cabling, including new red-and-white painted shelters.
• LOC building positioned per Runway End Safety Area (RESA) requirements, catering for the 240 m RESA.
• SACAA application/notification for obstacles within the aerodrome.
• Obstacle height lowering and clearance, with marking and painting per ICAO Annex 14.
• Frangibility compliance for equipment within 900 m of the threshold, with SACAA exemption approvals where needed.
• RF cabling with lightning protection arrestors.
• Supply and installation of shelters with a three-phase distribution board (per SANS 10142-1) with two spare 20 A breakers, two plugs, a light, and a working desk.
• Four 18,000 BTU air-conditioning units (two at LOC, two at GP/DME), coated for rust prevention, with a 10-year warranty.
• Microwave communication links between GP/DME and LOC and the ATC tower for remote access and monitoring, including real-time temperature sensing, intrusion and power supply availability.
• Lithium battery backup of at least four hours per shelter (LOC and GP/DME).
• Computers, maintenance laptops and display monitors at the ATC tower.
• Point-to-point compliance statements for the D109 MAN standards for ILS and DME, plus ICAO Annex 10 statements of compliance.
• Electrical work to include lightning protection (earth mat, lightning rod) and a Certificate of Compliance (COC).
• Earthing system below 5 ohms.
• Surge and lightning protection per SANS 1063 and SANS 10142-1, and OHS Act.

Training:

• Operator training for 4 people.
• Technical training for 2 people, covering ILS introduction, method, installation types, antenna systems, system architecture, setup and commissioning, flight calibration, software, routine maintenance, fault finding, and LRU replacement.

Support services (included in the proposal):

• Telephonic/email support 24/7 for GAAL personnel.
• D-level hardware and software support (repair/replace faulty components after GAAL approval).
• Regulated flight calibrations.
• Emergency maintenance site visits when issues cannot be resolved remotely.
• Routine preventative maintenance.
• Annual refresher training (max one day per visit), including flight calibrations.
• Minor system modifications at no extra cost; major modifications quoted and approved case-by-case.
• LRU spares supply after local spares are depleted.
• Documentation updates and configuration control.

Post-support:

• As-and-when-required services for an additional 10 years (LRU replenishment, LRU repairs, major failure support), quoted case-by-case.

Project management:

• Submit a draft Systems Engineering Management Plan (SEMP) per IEEE Standard 1220-2005, Annex B.
• Submit a draft specification tree, drawing tree, system breakdown structure, and a Test and Evaluation Plan (or sample) for each deliverable.
• Prepare and maintain a Test and Evaluation Master Plan (TEMP) with an acceptance matrix.
• Provide an Installation, Transitioning and Commissioning (ITC) Plan.
• Installation on the live operating runway requires strict adherence to safety protocols.
• Submit a methodology with critical milestones, dependencies, critical path and float.
• Conduct extensive ground and flight tests per ICAO Doc 8071.
• Flight calibration to CAT II standard.
• Allow for AIP supplement publication (AIRAC cycle), SACAA approvals, municipality approvals, Airside Induction Training, personnel vetting, and risk assessment.
• Health and Safety Management Plan per OHS Act, plus an OHS safety file.
• Comply with access permit requirements: AVOP, PARTAC, AIT, and security awareness certificate.
• Provide test equipment for NAV analyzer of ILS (Localizer, Glide Path, or equivalent), VOR, and ILS checker software with integrated GPS.

Hand-over documentation (all required):

• Design reports with calculations of positions and sector areas (e.g., LSA, LCA).
• As-built drawings in .dwg format.
• Nameplate data with serial numbers.
• Electronic datasheets of equipment.
• User guides and maintenance manuals.
• Electronic and hard copies of all routine tests and measurements.
• Formal record of training provided.
• List of minimum spares, tools and testing equipment.
• All certificates and records of testing and commissioning.

Key personnel requirements (evaluated in Gate 1):

• Site Manager/Supervisor: N6 in Electronics/Control & Instrumentation/Electrical, or S4 Diploma or higher in those fields, plus an OHS training certificate. Experience in managing ILS (LOC and GP/DME) installation and commissioning as site manager, electrician, technician or engineer: more than 5 to 10 years earns full points.
• Safety Officer: SHEQ/OHS/Safety training certificate and a National Diploma/SACPCMP/SAMTRAC certificate; experience above two years earns full points.
• Electrician: Electrical Trade Test and Wireman's Licence (Installation Electrician, three phase) plus an OHS/Safety training certificate; experience above two years in Electronics/Control & Instrumentation/Electrical earns full points.

All qualifications and experience must be supported with proof: valid qualification certificates and comprehensive CVs with references.

The contractor is responsible for the total performance of the system, ensuring every subsystem and interface complies with allocated requirements. Bidders must submit a project-specific Systems Engineering Management Plan (SEMP) per IEEE Standard 1220-2005, Annex B, covering technical planning, requirements analysis, design definition, system integration, verification and validation, technical reviews, risk management, and configuration management. The plan must be tailored to the project, with deviations explicitly justified. Bidders must also submit a draft specification tree, drawing tree, and system breakdown structure per IEEE STD 1220. A Test and Evaluation Master Plan (TEMP) with an acceptance matrix must be prepared and implemented, covering all tests and evaluations for compliance. A draft Test and Evaluation Plan or sample must be submitted with the tender.

The pricing schedule is SBD 3.1 with firm prices only; non-firm prices (including those subject to exchange-rate variations) will not be accepted. The bid price must include all applicable taxes and all delivery costs to the prescribed destination. The pricing schedule must be completed in full for all service categories; any omitted price category will disqualify the bid. The schedule must indicate delivery time and any deviations from specification. The offer must remain valid for 150 days from the closing date. The detailed pricing schedule is submitted in Envelope 1 (Exhibit 1) and the SBD 6.1 Preference Points Claim in Envelope 2 (Exhibit 4).

Pricing schedule: SBD 3.1, firm prices only (no rates-of-exchange variations accepted). All applicable taxes included. All delivery costs must be included in the bid price.

Financial viability evaluation (Gate 1):

• Stamped/signed letter from a recognised financial institution confirming ability to execute the project.
• Above R20 million = 10 points; R10–R20 million = 5 points; below R10 million = 0 points.

Costing schedule:

• The price must cover all materials, labour, and transport to complete installation, commissioning, flight calibration, and handover.
• Must include preparation, material, labour, transport, flight calibration commissioning costs (estimated 10 hours; GAAL will only be charged for the hours actually billed by SACAA), and ground crew commissioning labour.

No bid security or guarantee is specified in the document.

Mandatory registrations:

• Central Supplier Database (CSD) registration, with a detailed CSD report.
• Tax compliance status PIN (SARS) or CSD number; each party in a consortium/JV/subcontracting arrangement must provide a separate TCS PIN/certificate/CSD number.
• COIDA letter of good standing from the Compensation Commissioner.

Exclusions:

• Bids from persons in the service of the state, or companies/CCs with directors/members in the service of the state, are not considered.

OEM requirements:

• Specification brochure or equivalent from the OEM.
• ICAO Annexure 10 statement of compliance for LOC and GP/DME.
• OEM letter (on letterhead, signed by authorised person) confirming commitment to support and supply the ILS system and spares.
• Letter of intent from OEM or local agent covering ILS unit supply, spares supply, and local technical support.
• Letter of support from the OEM.

Additional:

• For companies/CCs: resolution or agreement of directors/members, signed by an authorised person.
• For partnerships: written partnership agreement.
• For consortia: signed memorandum of understanding with details of functioning, duration, authorised representatives, participation, benefits, and any other relevant information.
• The preferred bidder must sign a confidentiality agreement and enter into a Service Level Agreement before appointment.
• Copyright of all documents, electronic aids, and software developed under the contract vests in the airport.
• Proposed professional personnel must remain on the project unless the airport approves a change (only in exceptional circumstances).
• Bidder may not contact the airport about the bid between submission and award.

The contractor must comply with the OHS Act and prepare a Safety Management Plan covering all risks related to supply, delivery, installation and commissioning. The successful bidder must develop and submit an OHS safety file. Installation takes place on a live operating runway, so all safety protocols must be adhered to. Programme must include Airside Induction Training (AIT), personnel vetting, and risk assessment before work commences. Access to restricted areas requires an AVOP (Airside Vehicle Operator's Permit), PARTAC (Practical Airport Radio Telephony and Airside Competency) training, AIT, and a security awareness certificate.

Specific contractual conditions: the individuals proposed for professional work must remain on the project unless the airport grants exceptional permission to change. All information derived from the services is confidential, and the successful bidder must sign a confidentiality agreement with the airport. Copyright of all documents, electronic aids, and software developed under the appointment vests in the airport. The airport may amend, modify or withdraw the TOR at any time without notice or liability. If negotiations for a Service Level Agreement with the preferred bidder fail, the airport may not appoint that bidder without liability. The airport is not bound to accept any proposal and may call for best and final offers, interviews, or negotiate prices. Clarification requests must be submitted by email up to seven working days before the submission deadline; questions and answers are published on the entity's website without revealing the source. Bidders may not contact the airport about their bid between submission and award. The costs of preparing proposals are not reimbursed. The preferred bidder must enter into an SLA before appointment.

The evaluation follows three gates. Gate 0 (administrative/mandatory): submission of all documents listed in Table 1; non-submission of any disqualifies. Gate 1 (functionality): scored out of 100, minimum threshold 75 to proceed; elements include technical capability and experience (up to 20 points), financial viability (up to 10 points based on a bank letter and turnover thresholds), project plan and methodology (up to 10 points), site manager/supervisor qualification and experience (10 points each), safety officer qualification and experience (10 points each), and electrician qualification and experience (10 points each). Gate 2 (price and specific goals): 80 points for price, 20 points for specific goals (B-BBEE) per SBD 6.1.