Physical security services for critical infrastructure – 5-Year tender in limpopo

Closing date: 07 December 2026 at 11:00.

Compulsory briefing: 23 November 2026 at 12:30.

Venue: Ebenezer Water Treatment Works, Old Smokey Building, George's Valley. GPS: 23.938413, 29.981945.

Tender validity: 150 days from closing.

Contract period: 60 months (5 years).

Date advert published: 30 October 2026.

Tender document available: 30 October 2026.

Bidding procedure enquiries:

• Contact: Happiness Baloyi
• Telephone: 015 295 1800
• Email: [email protected]

Technical enquiries:

• Contact: Harry Malatji
• Telephone: 015 295 1800
• Email: [email protected]

General enquiries: [email protected]

Physical address: 01 Landros Mare Street, Polokwane, 0700

Postal address: Private Bag X9522, Polokwane, 0700

Submission address: Bid box at LNW Head Office, 01 Landros Mare Street, Polokwane.

Submission method: Deposit in bid box at LNW Head Office.

Address: 01 Landros Mare Street, Polokwane.

Closing date: 07 December 2026 at 11:00.

Late bids will not be accepted.

Bids must be submitted on official forms provided (not re-typed).

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): cover page with bidder details.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• SBD 3.1 (Pricing Schedule – Firm Prices): firm prices for each year.
• SBD 4 (Declaration of Interest): discloses any state employment or connections.
• Valid SARS Tax PIN or TCS certificate.
• Company registration documents (CIPC).
• Valid B-BBEE certificate or sworn affidavit.
• Valid company PSIRA registration certificate.
• Valid PSIRA Letter of Good Standing.
• Proof of CSD registration.
• Valid PSSPF Employer Registration Status Letter.
• Valid COIDA Letter of Good Standing.
• Audited Annual Financial Statements for preceding 2 financial years.
• Proof of company premises (municipal rates not older than 3 months, or lease agreement, or tribal authority letter).
• Certified ID copies of company directors (not older than 6 months).
• Letter of intent for liability insurance (min R20 million).
• Valid SAPS GSR authorisation letter for NKP sites.
• Valid certified copies of firearm licenses to be deployed.
• Valid CFR Accreditation Letter.
• Valid SAPS firearm competency certificates for responsible persons.
• SABS approved safe or strong room certificate (SAPS letter or SABS certificate).
• Joint Venture Agreement (if applicable) with lead partner and percentage split.

Pricing schedules must be completed for all four regions (Mopani, Sekhukhune, Capricorn A, Capricorn B). Failure to complete all renders bid non-responsive.

Offer valid for 150 days from closing date.

Four evaluation stages:

• Stage 1: Administrative Compliance – submission of all required documents.
• Stage 2: Mandatory Requirements – verification of compulsory items (briefing attendance, PSIRA, CSD, pricing completeness, etc.).
• Stage 3: Functionality (Technical Evaluation) – minimum 70/100 points to proceed.
• Stage 4: Preferential Points (Price and Specific Goals) – 90/10 system.

Functionality scoring (100 points):

• A. Company Operational Experience (35 points): based on number of NKP projects (1 project=10, 2=20, 3=30, 4+=35). Proof: certified NKP letter from SAPS GSR.
• B. Vehicle Capacity (20 points): based on number of vehicles (0=0, 1=5, 2=10, 3=15, 4+=20). Proof: vehicle registration or lease.
• C. Proposed Key Personnel (30 points):
• C1. PSIRA registered Control Security Officers/Supervisors (15 points): based on number of CSOs with required docs (2=5, 4=10, 6+=15). Need Grade A or B PSIRA, competency, handgun/shotgun/rifle, driver's license.
• C2. Contingency and Emergency Response Plan (15 points): evaluated on 6 elements (escalation, backup, response times, communication, disaster recovery, SAPS coordination). Scoring: 6 elements=15, 5=10, 3-4=5, <3=0.
• D. Functional Capabilities (15 points): 24/7 Control Room with 5 elements (operation, communication equipment, online monitoring, backup support, response protocols). Scoring: 5 elements=15, 4=10, 2-3=5, <2=0.

Preferential Points: 90/10 system.

• Price: maximum 90 points.
• Specific Goals: maximum 10 points (SMME 2.5, Black women ownership 2.5, Black ownership 2.5, Black youth 2.5). Verified via CSD report.

Award: separate appointments per region. Bidders generally limited to one region. Highest total points per region recommended.

Scope: Provide physical guarding and security incident management services at NKP (critical infrastructure) sites in Mopani, Sekhukhune, and Capricorn regions.

Services include:

• 24/7 physical security and access control.
• Searching staff and visitors upon entry/exit.
• Maintaining admission control registers.
• Locking/unlocking entrances.
• Preventing unauthorized persons and dangerous objects.
• Controlling goods entering/leaving.
• Routine inspections of boundary fences, doors, windows, lighting.
• 24/7 Security Control Room with online monitoring and communication (hourly day, every 30 min night).
• Daily patrol monitoring reports and monthly operational reports.
• Emergency and contingency management, fire drills.
• Liaison with SAPS and law enforcement.
• Incident investigation report within 2 working days.
• Compliance with LNW Security Procedure Manual and SOPs.
• Firearms compliance with Firearms Control Act.
• On-site supervision and duty rosters.
• Occurrence books, lost property, key control.
• Identification and visitor cards.
• Parking and traffic control.
• Attend meetings.
• Provide company-branded vehicle(s) for patrol, incident response, traffic monitoring.
• Security Supervisors (PSIRA Grade B) responsibilities.

Required apparatus:

• Combat uniform with steel toe boots (2 sets per annum per officer).
• Handheld metal detector per site.
• Rechargeable LED torch (min 1.75m beam) per officer.
• Baton per officer.
• Firearm for armed posts (with competency documentation).
• Handcuffs (min 3 per site).
• Pepper spray per officer.
• Occurrence book per site.
• Exit and entry register book.
• Vehicle registers (LNW and non-LNW).
• Asset control register.
• Prohibited items register.
• Two-way radio per officer.
• Security pocketbooks.
• Online patrol monitoring system.
• Electronic card reader/Vehicle Management System at all sites.
• Bullet proof vests for armed officers.

Legal compliance: PSIRA, Firearms Control Act, Access to Public Premises and Vehicles Act, Basic Conditions of Employment Act, Bargaining Council agreements, OHSA, Skills Development Act.

Personnel must have valid PSIRA certificates, NKP training, firearm competency for armed posts.

Breach of contract if personnel not qualified.

Company Operational Experience (35 points): Based on number of NKP projects completed (1 project=10, 2=20, 3=30, 4+=35). Proof: certified NKP letter from SAPS GSR (not client reference letters). One project means one distinct contract for one or more NKP sites.

Key Personnel: Six Security Supervisors (PSIRA Grade A or B) required. CVs must include company name, position, duties, duration, references. Minimum 2 years experience as Security Supervisor at NKP. Supporting documents: valid PSIRA certificate, competency certificate, handgun/shotgun/rifle, driver's license. Scoring based on number of CSOs with complete docs (2=5, 4=10, 6+=15).

Routine inspections of boundary fences, security doors, windows, and security lighting. Faults must be reported immediately to Project Manager.

Maintain accurate Occurrence Books and all relevant registers.

Strict Key Control; LNW holds service provider liable for losses due to poor key control or negligence.

Daily supervisory inspections at all deployed sites.

Daily duty roster as proof of continuous coverage.

Pricing: Firm prices only. Use prescribed pricing spreadsheet (SBD 3.1).

Quote separate fixed rates for each year of 5-year contract.

Include PSIRA-related increases in rates.

No price adjustment after tender except as per contract.

Rates must be inclusive of all PSIRA pricing structure costs.

Firearm-related costs included for armed posts.

Prohibited firearms: 38 Special Revolvers, Norinco 9mm, 7.65 handguns.

Offer valid for 150 days.

Complete pricing for all four regions (Mopani, Sekhukhune, Capricorn A, Capricorn B). Failure to complete all renders bid non-responsive.

Pricing: Firm prices only. Use prescribed pricing spreadsheet.

Quote separate fixed rates for each year of 5-year contract.

Include PSIRA-related increases in rates.

No price adjustment after tender except as per contract.

Rates must be inclusive of all PSIRA pricing structure costs.

Firearm-related costs included for armed posts.

Prohibited firearms: 38 Special Revolvers, Norinco 9mm, 7.65 handguns.

Offer valid for 150 days.

Liability insurance: minimum R20 million (letter of intent required).

No bid security or retention mentioned.

CSD registration (proof of registration on Central Supplier Database).

Valid SARS Tax PIN or TCS certificate.

B-BBEE certificate or sworn affidavit (required for preference points).

PSIRA registration and letter of good standing.

PSSPF Employer Registration.

COIDA Letter of Good Standing.

SAPS GSR authorisation letter for NKP.

CFR Accreditation Letter.

Firearm competency certificates.

SABS approved safe/strong room.

Company registration (CIPC).

Audited financial statements for preceding 2 years.

Proof of premises (municipal rates/lease/tribal letter).

Certified ID copies of directors.

JV agreement if applicable.

Not be persons in service of state.

Emergency and contingency management: Provide contingency plans including backup support, response times, emergency management (evacuations, firefighting, crowd control, first aid), disaster management liaison with authorities.

Compliance with Occupational Health and Safety Act.

Provide safety equipment: combat uniform with steel toe boots, bullet proof vests for armed officers.

Firearms compliance with Firearms Control Act.

Incident investigation report within 2 working days.

Breach of contract: If services are executed by personnel who do not meet qualification and certification requirements, LNW will apply applicable penalties.

Award structure: Separate appointments for Mopani, Sekhukhune, Capricorn A, Capricorn B. Bidders generally limited to one region. Highest total points per region recommended.

Work allocation: Quantities in pricing schedules are estimates; no guarantee of workload. LNW reserves right to increase, decrease, suspend, relocate, or discontinue services based on operational requirements.

Contract period: 60 months.

Tender validity: 150 days.

Mandatory requirements (Stage 2):

• Attendance of compulsory briefing session.
• Valid company PSIRA registration certificate (valid at closing date, verified online).
• Valid PSIRA Letter of Good Standing.
• Proof of CSD registration (verified online).
• Complete pricing schedules for all four regions (failure renders bid non-responsive).
• Valid PSSPF Employer Registration Status Letter.
• JV Agreement (if applicable) with lead partner and percentage split.
• Valid COIDA Letter of Good Standing.
• Audited Annual Financial Statements for preceding 2 financial years.
• Proof of company premises (municipal rates not older than 3 months, or lease, or tribal letter).
• Certified ID copies of directors (not older than 6 months).
• Completed SBD 3.1 and SBD 4 forms.
• Letter of intent for liability insurance (min R20 million).
• Valid SAPS GSR authorisation letter for NKP sites.
• Valid certified copies of firearm licenses.
• Valid CFR Accreditation Letter.
• Valid SAPS firearm competency certificates.
• SABS approved safe or strong room certificate.

Failure to comply with any mandatory requirement leads to disqualification.