Five-year maintenance contract for boiler burner fire protection system at ESKOM (north west)

Key dates: 1) Closing date for submission: 17 June 2026 at 10:00. 2) Authorisation Form effective date: 08 November 2024. 3) Review date: November 2029.

Submit the following returnable documents: 1) Completed Authorisation Form with the appropriate certificate for your organisation type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, or Trust). 2) Certified copy of the resolution or agreement proving the authority of the signatory (e.g., board resolution for companies, members’ resolution for close corporations, power of attorney for joint ventures, or trustees’ resolution for trusts). 3) Fully completed and signed table at the end of the Authorisation Form, including: name of tenderer, full names of authorised signatory, designation, capacity, signature, and date. For Joint Ventures: Attach a certified copy of the Joint Venture Agreement, including: a statement of joint and several liability, designation of the lead member, and work/payment division ratios.

Required returnable documents: 1) Completed Authorisation Form (Document 240-15811258 Rev 2) with the appropriate certificate for your organisation type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, or Trust). 2) Certified copy of the resolution or agreement proving the authority of the signatory (e.g., board resolution for companies, members’ resolution for close corporations, power of attorney for joint ventures, or trustees’ resolution for trusts). 3) Fully completed and signed table at the end of the Authorisation Form, including: name of tenderer, full names of authorised signatory, designation, capacity, signature, and date. For Joint Ventures: Attach a certified copy of the Joint Venture Agreement, including: a statement of joint and several liability, designation of the lead member, and work/payment division ratios.

Evaluation focuses on: 1) Legal status: Tenderer must be a legally recognised entity (company, close corporation, partnership, joint venture, sole proprietor, or trust). 2) Authority: Proof of authority for the designated signatory to act on behalf of the tenderer is mandatory. 3) Compliance: Adherence to Eskom’s document control and copyright requirements is required.

Compliance requirements: For Joint Ventures: 1) Submit a Joint Venture Agreement that includes a statement confirming all members are jointly and severally liable for contract execution. 2) Designate a lead member in the agreement. 3) Specify ratios for work and payment division among members. 4) Attach a power of attorney signed by all legally authorised signatories of the Joint Venture members. For all tenderers: Provide a certified copy of the resolution or document proving the authority of the signatory (e.g., board resolution, members’ resolution, or trustees’ resolution).

This document is the Eskom Supplier Integrity Pact, applicable to Eskom Holdings SOC Ltd and all its subsidiaries. It governs ethical behavior, integrity, and anti-corruption measures for all existing and potential suppliers. Suppliers must read, understand, and adhere to this pact when participating in Eskom procurement processes.

Closing date: 17 June 2026 at 10:00 AM (UTC).

Ethics office: [email protected]. Forensic office: [email protected]. Hotline: 0800 11 27 22. Report dishonest or fraudulent behavior by Eskom employees/directors to these contacts; confidentiality is guaranteed.

Submit the following as part of your bid: Signed Integrity Declaration Form for every Eskom procurement process. Non-Disclosure Agreement (NDA) if accessing confidential information. Declaration of Fair Tendering Practices. Ensure all submissions are truthful and accurate; Eskom may audit and penalise false or misleading information. Avoid conflicts of interest or relationships with Eskom employees/directors that may compromise fairness. Do not offer gifts, bribes, or inducements exceeding R1500 to Eskom employees/directors involved in evaluation or adjudication. Do not engage in collusion, bid-rigging, or dishonest agreements with other tenderers.

Suppliers must: Be registered on Eskom’s Vendor Database. Be a legal entity (natural or juristic person) capable of entering into a contract. Sign and adhere to the Supplier Integrity Pact and its obligations. Demonstrate technical competence and experience in maintaining fire protection systems for boiler burners. Provide proof of financial stability to fulfill a five-year contract. Not be listed on National Treasury’s List of Restricted Suppliers.

Suppliers must: Read and understand the Eskom Supplier Integrity Pact. Complete, sign, and submit the Integrity Declaration Form for every Eskom procurement process. Complete a Non-Disclosure Agreement (NDA) if accessing confidential information. Disclose any financial, personal, or private interest with Eskom employees/directors via the Integrity Declaration Form. Avoid conflicts of interest or relationships that may compromise fairness, transparency, or competitiveness. Report dishonest or fraudulent behavior by Eskom employees/directors to [email protected], [email protected], or the hotline 0800 11 27 22. Refrain from offering gifts, bribes, or inducements exceeding R1500 to Eskom employees/directors involved in evaluation or adjudication. Not engage in collusion, bid-rigging, or dishonest agreements with other tenderers. Submit a Declaration of Fair Tendering Practices with the Integrity Declaration Form.

This Integrity Pact is governed by South African law. Its provisions remain valid even if one or more clauses are deemed invalid. Actions under this pact do not preclude other civil or criminal proceedings.

Report dishonest, fraudulent, or inappropriate behavior by Eskom employees/directors to: Ethics office: [email protected]. Forensic office: [email protected]. Hotline: 0800 11 27 22. Confidentiality is guaranteed.

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish whether an Individual, Close Corporation, Company or Trust should be classified as an Independent Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax consequences of such classification. This Pack is applicable ONLY to Contractors who supply Eskom Holdings SOC Ltd (“Eskom”) and its subsidiaries with services or Individual Contractors providing Eskom with labour.

Closing date for the PAYE Questionnaire: 1 March 2023. Note: This is the document's validity period, not the tender closing date (see tender record for 17 June 2026).

Group Tax Email: [email protected]. For tax-related queries, contact Eskom’s Corporate Tax Department in Megawatt Park via your Eskom representative.

When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom, please copy Group Tax on Email address: [email protected]

Evaluation is based on tax classification tests from the Income Tax Act. Points of guidance:

• For Companies/CCs/Trusts: Must pass residency, employee count (3+ full-time, non-connected), connected persons, income concentration (≤80% from one client), and place/control tests. Failure triggers PAYE withholding or affidavit requirements (Appendices 1-4, 7-8).
• For Individuals: Must pass service vs. people test, residence, employee count, place/control, and dominant impression tests. Failure triggers PAYE withholding or affidavit requirements (Appendices 3-9).
• Labour Brokers: Must provide valid IRP30 exemption certificate (Appendix 6) to avoid PAYE withholding.
• Non-residents: Must sign Appendix 9 and submit to Eskom’s Group Tax Department.
• Dominant Impression Test (Questions 6(i)-(xi)): Answers determine Independent vs. PSP/Employee status. Specific thresholds apply (e.g., >50% 'PSP' or 'Employee' answers trigger PAYE).

Scope: Maintenance of the fire protection system at boiler burners for a 5-year period during unit outages. Note: The provided document is a PAYE tax classification questionnaire, not a technical specification. Technical details are not included in this document.

Tax compliance requirements:

• Must complete and sign relevant affidavits (Appendices 1-9) based on contractor type (Company/CC/Trust or Individual).
• Non-compliance (e.g., unsigned affidavits) results in PAYE withholding from payments.
• Must declare tax status truthfully and notify Eskom of any changes during the contract period.
• Responsibility for accuracy of information lies with the contractor.
• Definitions per the Income Tax Act apply (see Appendix 10 for terms like 'Connected Person', 'Labour Broker', 'Personal Service Provider').
• For Independent Contractors: Must confirm no PAYE withholding via signed Appendices 1, 2, 3, 4, or 8.
• For PSPs/Dependent Contractors: PAYE will be withheld (Appendix 7).

Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or suffered, resulting, or arising, from the use of this Pack.

The Contractor or its duly authorised representative must declare that all questions have been answered truthfully. Answering the questions will direct you to your next step.

[email protected]

Closing date for submission: 27 January 2025. Form review date: August 2026.

Mandatory returnable: Submit the fully completed E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) to Eskom. Required fields: business name/JV, contact person, landline, cellphone, email, tenderer’s name, acknowledgment of self-training (via E-Tendering Noddy Guide, video, or clarification meeting), authorized signature, designation, and date. Failure to submit the fully completed form within the prescribed period will disqualify the tenderer from the procurement process.

Mandatory returnable document: E-Tendering Training Acknowledgement Form. Required details: enquiry number, business name/JV, contact person, landline, cellphone, email, tenderer’s name, acknowledgment of self-training (via E-Tendering Noddy Guide, video, or clarification meeting), authorized signature, designation, and date. Failure to fully complete and submit this form to Eskom within the prescribed period will disqualify the tenderer.

Evaluation is based on: 1) Confirmation of self-training completion and ability to operate the e-tendering solution. 2) Full and accurate completion of the form. Incomplete submissions will lead to disqualification.

Returnable Documents: Not specified in the provided text.