What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The technology innovation agency invites bids for the supply of 100 hyland sharebase software licences. This request for quotation is open to all eligible suppliers, with strict compliance and disclosure requirements to ensure transparency and fairness.
Review in progress · 1 of 3 document being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: POS9805.docx. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentPOS9805.docxCompliance review in progress
Award analysis coverage
0 of 3 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
2 sourced criteria
financial capacity
1 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
5 sourced criteria
evaluation
3 sourced criteria
experience
Source analysis requires completion or review
personnel
1 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
4 sourced criteria
What the buyer was looking for
1Inferred operational need
Supply of 100 Hyland ShareBase software licences. No additional technical specifications, standards, or deliverable details are provided in the document.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for INFORMATION GENETICS.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: POS9805.docx (unknown)
Closing date: 12 June 2026 at 09:00. Price validity period: 30 days after closing date.
Submit quotations via email to [email protected]. Required documents: SBD 4, SBD 6.1, proof of specific goals (where applicable), and the completed and signed RFQ form. Late submissions will be disqualified. Price quotations must remain valid for 30 days after the closing date.
Evaluation Criteria
Source: POS9805.docx (unknown)
Mandatory: Supplier must be registered on the Central Supplier Database (CSD); submission of all required forms (SBD 4, SBD 6.1, RFQ form). Preferential points (80/20 system): 50% ownership by Historically Disadvantaged Individuals (HDI) (5 points, proof: Share Register/CSD Report); 51% ownership by Black Women (5 points, proof: Share Register/CSD Report); ownership by a person with a disability (5 points, proof: medical letter on physician’s letterhead with practice number); ownership by a youth (5 points, proof: certified ID copy).
Technical Specifications
Source: POS9805.docx (unknown)
Supply of Hyland Sharebase Licences x 100.
Financial Requirements
Source: POS9805.docx (unknown)
Payment terms: Invoice paid after goods/services delivery and within 30 days as per the National Treasury Act.
Compliance Requirements
Source: POS9805.docx (unknown)
Suppliers must be registered on the Central Supplier Database (CSD). Specific goals (if applicable) require proof: 50% HDI ownership (Share Register/CSD Report), 51% Black Women ownership (Share Register/CSD Report), disability ownership (medical letter on physician’s letterhead with practice number), or youth ownership (certified ID copy).
DocumentSBD 6.1 IN TERMS OF PPR2022 CORRECT_request for quotes.docxReview complete
Description
Source: SBD 6.1 IN TERMS OF PPR2022 CORRECT_request for quotes.docx
Procurement of 100 Hyland ShareBase software licences. The process adheres to the Preferential Procurement Regulations 2022, with evaluation based on price and specific socio-economic goals.
Submission Guidelines
Source: SBD 6.1 IN TERMS OF PPR2022 CORRECT_request for quotes.docx (unknown)
Submit the SBD 6.1 Preference Points Claim Form with your tender. Include all required proof or documentation to claim preference points for specific goals. Omission of these documents will result in zero points for specific goals. The organ of state may request substantiation of claims at any time, even after adjudication.
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022 CORRECT_request for quotes.docx (unknown)
Evaluation uses either the 80/20 or 90/10 Preferential Procurement system, determined by the lowest acceptable tender. Maximum points: 80 or 90 for price, 20 or 10 for specific goals. Specific goals and their points (if applicable): 50% ownership by Historically Disadvantaged Individuals (HDI) – 5 points; 51% ownership by Black Women – 5 points; at least one owner with a disability – 5 points; at least one owner is a youth – 5 points. Points must be claimed and supported by proof. Compliance with the Preferential Procurement Policy Framework Act, 2000, and Regulations 2022 is mandatory.
Technical Specifications
Source: SBD 6.1 IN TERMS OF PPR2022 CORRECT_request for quotes.docx (unknown)
Supply of 100 Hyland ShareBase software licences. No additional technical specifications, standards, or deliverable details are provided in the document.
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR2022 CORRECT_request for quotes.docx (unknown)
Compliance with the Preferential Procurement Regulations 2022 is mandatory. Submit proof of eligibility for all claimed preference points (e.g., B-BBEE certificates, CIPC registration, ownership documentation). Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, or legal action. The organ of state may verify claims post-award.
DocumentSBD4 new.docReview complete
Description
Source: SBD4 new.doc
Request for Quotation for 100 Hyland ShareBase licenses. Open to any natural or juristic person, subject to compliance with South African transparency, accountability, and ethical principles.
Submission Guidelines
Source: SBD4 new.doc (unknown)
Submit the SBD4 (Bidder’s Declaration of Interest) form. Required disclosures: state employment of the bidder or its directors/shareholders/trustees/members/partners, relationships with procuring institution employees, and interests in related enterprises bidding for the same contract. Failure to complete this form truthfully or in full will result in automatic disqualification.
Evaluation Criteria
Source: SBD4 new.doc (unknown)
Open to all natural or juristic persons (e.g., companies, partnerships, trusts). Disqualification applies if: the bidder or its directors/shareholders/controlling persons are employed by the state; the bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers; or the bidder fails to disclose required information. Bids must be independent, without collusion or prior consultation with competitors or officials (except for clarification requests).
Compliance Requirements
Source: SBD4 new.doc (unknown)
Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Must certify no collusive bidding, no disclosure of bid terms to competitors, and no involvement in drafting specifications. False or incomplete disclosures may lead to: rejection of the bid, penalties under the Competition Act No. 89 of 1998, or restrictions under the Prevention and Combating of Corrupt Activities Act No. 12 of 2004.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Supply of Hyland Sharebase Licences x 100.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Request for Quotation for 100 Hyland ShareBase licenses. Open to any natural or juristic person, subject to compliance with South African transparency, accountability, and ethical principles.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Inferred operational need
Submit the SBD4 (Bidder’s Declaration of Interest) form. Required disclosures: state employment of the bidder or its directors/shareholders/trustees/members/partners, relationships with procuring institution employees, and interests in related enterprises bidding for the same contract. Failure to complete this form truthfully or in full will result in automatic disqualification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Must certify no collusive bidding, no disclosure of bid terms to competitors, and no involvement in drafting specifications. False or incomplete disclosures may lead to: rejection of the bid, penalties under the Competition Act No. 89 of 1998, or restrictions under the Prevention and Combating of Corrupt Activities Act No. 12 of 2004.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Submit quotations via email to [email protected]. Required documents: SBD 4, SBD 6.1, proof of specific goals (where applicable), and the completed and signed RFQ form. Late submissions will be disqualified. Price quotations must remain valid for 30 days after the closing date.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Scored criterion
Open to all natural or juristic persons (e.g., companies, partnerships, trusts). Disqualification applies if: the bidder or its directors/shareholders/controlling persons are employed by the state; the bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers; or the bidder fails to disclose required information. Bids must be independent, without collusion or prior consultation with competitors or officials (except for clarification requests).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Procurement of 100 Hyland ShareBase software licences. The process adheres to the Preferential Procurement Regulations 2022, with evaluation based on price and specific socio-economic goals.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Inferred operational need
Submit the SBD 6.1 Preference Points Claim Form with your tender. Include all required proof or documentation to claim preference points for specific goals. Omission of these documents will result in zero points for specific goals. The organ of state may request substantiation of claims at any time, even after adjudication.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
Submit a fully completed SBD4 (Bidder’s Declaration of Interest) form with mandatory disclosures on state employment, relationships with procuring institution staff, and interests in related enterprises. Bidders or their controlling persons must not be employed by the state or listed in the Register for Tender Defaulters or List of Restricted Suppliers. Bids must be prepared independently without collusion, consultation, or agreement with competitors or officials. Failure to disclose required information or false declarations will result in automatic disqualification. Non-compliance may lead to penalties under the Competition Act or restrictions under the Prevention and Combating of Corrupt Activities Act. Bidders must certify no involvement in drafting the tender specifications. Closing date for submissions is 12 June 2026 at 09:00 SAST.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Mandatory requirementConflicting classification
Evaluation uses either the 80/20 or 90/10 Preferential Procurement system, determined by the lowest acceptable tender. Maximum points: 80 or 90 for price, 20 or 10 for specific goals. Specific goals and their points (if applicable): 50% ownership by Historically Disadvantaged Individuals (HDI) – 5 points; 51% ownership by Black Women – 5 points; at least one owner with a disability – 5 points; at least one owner is a youth – 5 points. Points must be claimed and supported by proof. Compliance with the Preferential Procurement Policy Framework Act, 2000, and Regulations 2022 is mandatory.
Threshold: Maximum points: 80 or 90 for price
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
14Delivery obligation
Compliance with the Preferential Procurement Regulations 2022 is mandatory. Submit proof of eligibility for all claimed preference points (e.g., B-BBEE certificates, CIPC registration, ownership documentation). Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, or legal action. The organ of state may verify claims post-award.
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Mandatory requirementConflicting classification
Mandatory: Supplier must be registered on the Central Supplier Database (CSD); submission of all required forms (SBD 4, SBD 6.1, RFQ form). Preferential points (80/20 system): 50% ownership by Historically Disadvantaged Individuals (HDI) (5 points, proof: Share Register/CSD Report); 51% ownership by Black Women (5 points, proof: Share Register/CSD Report); ownership by a person with a disability (5 points, proof: medical letter on physician’s letterhead with practice number); ownership by a youth (5 points, proof: certified ID copy).
Threshold: 5 points
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records INFORMATION GENETICS as appointed for this tender. Recorded contract value: 133259.3 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
16Mandatory requirement
Suppliers must be registered on the Central Supplier Database (CSD). Specific goals (if applicable) require proof: 50% HDI ownership (Share Register/CSD Report), 51% Black Women ownership (Share Register/CSD Report), disability ownership (medical letter on physician’s letterhead with practice number), or youth ownership (certified ID copy).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.