Appointment of a service provider for supply and delivery of promotional items for a period of 36 months on an as and when required basis at PRASA in the eastern cape region

Mandatory compliance: CSD registration, valid Tax Clearance Certificate (valid on closing date), SARS PIN, and submission of all required documents (e.g., company registration, directors’ IDs, bank proof).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Pricing must be in ZAR (VAT inclusive), strictly follow the provided Price Schedule (Section 8), and include cost breakdowns and escalation formulas.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Evaluation: 80 points for price (80/20 Preferential Procurement system) and 20 points for Specific Goals (e.g., 51% Black Owned status with valid B-BBEE/CIPC documentation).

Threshold: 80 points

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Validity period: 60 working days from closing date, extendable if requested.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Delivery: Specify earliest possible delivery period in working days from order date.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Foreign suppliers without a local RSA entity are exempt from CSD registration but must comply with other tax and disclosure requirements.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Supply and delivery of promotional items for PRASA in the Eastern Cape Region on an as-and-when-required basis for a period of 36 months. Items include branded merchandise (e.g., lanyards, mugs, yoga mats), health/wellness products (e.g., lip balm, disinfectant wipes), and informational materials (e.g., leaflets, contact cards).

Threshold: 36 months

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Contract governed by South African law. Key terms: Supplier warrants items meet PRASA’s requirements and are fit for purpose, remaining defect-free for 1 year post-acceptance (unless otherwise stated). Supplier indemnifies PRASA against claims arising from negligence, intellectual/legal rights infringement, or defective design/materials/workmanship. Subcontracting requires PRASA’s prior written approval; the primary contractor remains liable for performance. PRASA may reject non-compliant items, return them at the supplier’s expense, and claim costs for replacements or third-party procurement. Supplier must correct non-conformances as directed by PRASA. Payment is due within 30 days of receipt of a correct tax invoice. Late deliveries may incur penalties. Title and risk transfer to PRASA upon acceptance.

Threshold: 1 year

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Complete the attached Pricing Schedule (Section 8) and Pricing/Delivery Form (Section 4) in full. Prices must be in ZAR, inclusive of VAT, and submitted strictly in the provided format—deviations may disqualify the bid. Include: Firm price offer, cost breakdown, and price escalation basis/formula. Discounts are considered only in the final evaluation stage on an unconditional basis. Specify delivery period in working days from date of order.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Mandatory returnable documents must be submitted by the closing date/time; failure results in disqualification. These include: Completed Price Schedule and Pricing/Delivery Form (Section 4), signed Submission Register at SCM Offices, and all RFQ/SBD documents. Non-mandatory scoring documents: Audited Annual Financial/B-BBEE Certificate/Affidavit and CIPC/B-BBEE Certificate/Affidavit. Omission of non-mandatory documents results in zero points for the relevant criterion.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Bids must be submitted on official forms, sealed, and delivered to the correct address by the closing date/time. Late or incorrectly submitted bids will be rejected. PRASA reserves the right to modify requirements, reject non-compliant bids, or cancel the RFQ. Bids must not reference other proposals. Canvassing SCM Officers or PRASA employees between closing and award may disqualify the bid. PRASA may negotiate market-related prices with top-scoring bidders if the highest bid is not market-related. Validity period: 60 working days from closing date, extendable if requested. Award details will be published on the National Treasury e-Tender Portal (www.etenders.gov.za).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Submit bids by 15 June 2026 at 12:00 PM to the bid box at: No. 8 Station Street, Station Building, East London, 5200. Requirements: Bids must be sealed, submitted on official forms (do not re-type), and delivered to the correct address. Late bids or submissions to the wrong venue will be rejected. Bidders must sign the Submission Register at the SCM Offices upon submission. Quotations must not reference other proposals. Canvassing SCM Officers or PRASA employees between closing and award may disqualify the bid. PRASA reserves the right to reject non-compliant bids, modify requirements, or cancel the RFQ. All mandatory returnable documents must be included; failure to do so results in disqualification. Validity period: 60 working days from closing date, extendable if requested by PRASA. Award details will be published on the National Treasury e-Tender Portal (www.etenders.gov.za).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Evaluation follows a two-stage process: Stage 1 (Compliance) and Stage 2 (Price and Specific Goals). Stage 1A: Mandatory Requirements - Automatic disqualification if not met: Submit completed Price Schedule and Pricing/Delivery Form (Section 4) in full; sign the Submission Register at SCM Offices. Stage 1B: Other Mandatory Requirements - Must be submitted with the bid or within 7 days of request: Company Registration documents, Directors’ ID copies, valid Tax Clearance Certificate (valid on closing date) and SARS-issued PIN, CSD supplier registration number, Proof of Bank Account, and completed RFQ/SBD documents (including all declarations). For consortia/JVs, submit a signed agreement or written confirmation of intent. Stage 1C: Non-Mandatory Documents for Scoring - Omission results in zero points for the criterion: Audited Annual Financial/B-BBEE Certificate/Affidavit, CIPC/B-BBEE Certificate/Affidavit. Stage 2: Price (80 points) and Specific Goals (20 points). Price scoring uses the 80/20 Preferential Procurement system: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender price, Pmin = lowest acceptable tender price. Specific Goals: 10 points for EME 51% Black Owned (Audited Annual Financial/B-BBEE Certificate/Affidavit), 10 points for 51% Black Owned (CIPC/B-BBEE Certificate/Affidavit). PRASA may negotiate market-related prices with top-scoring bidders if the highest bid is not market-related.

Threshold: 7 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Supply and deliver promotional items for PRASA in the Eastern Cape on an as-and-when-required basis over 36 months. Items and quantities: Branded lanyards (500 units, blue with white PRASA logo, standard-sized unisex), Branded ceramic mugs (500 units, black with PRASA logo, 340ml), Herbal tea sachets (300 boxes, individually wrapped in orange/ginger/lime/lemon/green tea flavors), Lip balm (500 units, standard moisturizing with lid, mixed flavors), Energy bars (500 boxes, 40g each), 100% pure petroleum jelly (500 units, 50ml), Branded adjustable cotton skipping ropes (15 units), Branded information leaflets (200 units, color-printed with educational content e.g., cancer awareness, TB, flu prevention), Reflective wristbands (900 units), Branded wellness contact cards (20 units), Disinfectant pocket wipes (500 units), Alcohol surface disinfectant spray (100 units, 500ml), Branded yoga mats (30 units, non-slip 10mm thick high-density), Branded workout resistance stretching bands (30 units), Stress reliever balls (500 units, foam, branded), Keyholders (300 units, 5.7cm x 2.3cm x 0.7cm), Compartment pill organizers (50 units), Stainless steel double flask mugs (100 units), Drawstring bags (400 units), Branded bandanas (300 units), Essential oil diffusers (3 units, 300ml with 2 vapor settings).

Threshold: 36 months

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Prices must be quoted in South African Rand (ZAR), inclusive of VAT. Submit pricing strictly using the provided Price Schedule (Section 8) and Pricing/Delivery Form (Section 4)—deviation results in a non-responsive bid. Requirements: Firm price offer with clear basis, completed Bill of Quantities (if applicable), cost breakdown, and price escalation basis/formula. Discounts are considered only in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top-scoring bidders if the highest bid is not market-related. Payment terms: Within 30 days of receipt of a correct tax invoice. Delivery period: Specify earliest possible delivery in working days from date of order.

Threshold: 30 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Mandatory compliance: Register on National Treasury’s Central Supplier Database (CSD) at https://secure.csd.gov.za/ (foreign suppliers with no local entity exempt). Submit valid Tax Clearance Certificate (must be valid on closing date) and SARS-issued PIN. If no TCS PIN, provide CSD number. For consortia/JVs/sub-contractors, each party must submit separate TCS Certificate/PIN/CSD number. No bids accepted from persons in the service of the state or entities with directors/members in state service. Submit: Company Registration documents, Directors’ ID copies, Proof of Bank Account (cancelled cheque or bank letter), and completed RFQ/SBD documents. Non-mandatory for scoring: Audited Annual Financial/B-BBEE Certificate/Affidavit and CIPC/B-BBEE Certificate/Affidavit. Bidders must declare any state employment, relationships with PRASA employees, or interests in related enterprises via SBD4 form. Failure to comply with mandatory requirements may render the bid invalid or lead to disqualification.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.