Technical support and integration of ebscon printer with sage evolution for asset number printing

Closing date: 18 June 2026 at 11:00 AM. Bid validity period: 90 days from closing date. CMS may request an extension of the validity period.

Submission email: [email protected]. Bidding procedure enquiries: Bokamoso Legong, Tel: 012 431 0577, Email: [email protected]. Technical enquiries: William Mothabela, Tel: 012 431 0540, Email: [email protected]. Invoices must be emailed to: [email protected]. Physical address: Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157. General enquiries: Tel: 012 431 0500, Customer Care: 0861 123 267, Email: [email protected].

Submit your bid via email to: [email protected]. Bids must be delivered by the closing date and time (18 June 2026, 11:00 AM). Late submissions will not be accepted. Use the official forms provided in the RFQ document—do not re-type. Documents submitted via cloud services (e.g., WeTransfer, Google Drive, Dropbox) will not be considered. The successful bidder must sign a written contract form (SBD7). CMS reserves the right to reject late, incomplete, or non-compliant bids. Failure to provide required particulars may render the bid invalid. Proof of authority (e.g., company resolution) must be submitted with the bid.

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed

Evaluation uses the 80/20 Preference Points System: 80 points for Price, 20 points for Specific Goals. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price. Specific Goals (20 points) are allocated as follows: HDI Ownership (5 points: 80%-100% Black Owned = 5, 50%-79.99% = 4, 20%-49.99% = 3, 1%-19.99% = 1, Below 1% = 0), Company Size (3 points: EME = 3, QSE = 2, Generic Enterprise = 1), Black Women Owned (5 points: 75%-100% = 5, 51%-74.99% = 3, 1%-50.99% = 1, Below 1% = 0), Ownership by People with Disabilities (3 points: 75%-100% = 3, 51%-74.99% = 2, 1%-50.99% = 1, Below 1% = 0), Youth Ownership (4 points: 75%-100% = 4, 51%-74.99% = 3, 20%-50.99% = 2, 1%-19.99% = 1, Below 1% = 0). Only bidders who complete and sign SBD 6.1 will be considered for preference points. Mandatory documents for verification: Certified IDs of directors/owners/shareholders, valid B-BBEE Certificate or Sworn Affidavit, CIPC documents, and medical certificates (for disability claims). Failure to submit proof results in 0 points for Specific Goals. CMS may require substantiation of claims at any time.

Scope: Configure and integrate the EBSCON printer with SAGE Evolution (including asset module). Ensure compatibility with asset tagging/barcode printing processes. Install and configure necessary drivers and middleware. Customise report layouts or stationery for asset label printing. Provide testing and validation of the printing process. Offer user training and documentation. Provide post-implementation support. Technical Requirements: Proven experience with SAGE Evolution implementation and support. Experience with printer configuration and integration (barcode/asset label printers preferred). Understanding of asset management modules and workflows within SAGE Evolution. Ability to troubleshoot printer-driver and system integration issues. Deliverables: Fully configured and functional integration between SAGE Evolution and EBSCON printer. Testing report confirming successful asset number printing. User training and support documentation. Post-implementation support plan.

Payments are tied to milestones/deliverables as per the project implementation plan. Invoices must be emailed to [email protected] and reference the Purchase Order number. No services/goods may be delivered without an official Purchase Order from CMS’s Supply Chain Management Unit.

Goods and services must conform to the standards specified in the bidding documents. Supplies may be inspected, tested, or analysed during or after delivery. Non-compliant supplies will be rejected, and the supplier must replace them at their own cost. The supplier must permit CMS to inspect records and audit performance. Pre-bidding testing costs are the bidder’s responsibility. If inspections reveal compliance, CMS covers the cost; if non-compliant, the supplier covers the cost. The supplier must indemnify CMS against third-party claims of patent, trademark, or industrial design infringement.

Payment terms: CMS will pay in full within 30 days after receipt of an original tax invoice for work completed to its satisfaction. Payments are milestone-based as per the project implementation plan. All invoices must reference the Purchase Order number and be emailed to [email protected]. No goods/services shall be delivered without an official Purchase Order from CMS’s Supply Chain Management Unit. Pricing must align with the quoted bid price unless adjusted per Special Conditions of Contract (SCC) or bid validity extension.

Mandatory compliance documents: SARS Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) registration number. Valid B-BBEE Certificate or Sworn Affidavit (for EMEs and QSEs). Completed and signed SBD 1, SBD 4, and SBD 6.1 forms. Certified copies of South African IDs of directors/owners/shareholders. CIPC registration documents. Foreign suppliers: Must confirm RSA residency, branch, permanent establishment, income source, or tax liability. If none apply, no SARS TCS PIN is required. Tax Compliance: Bidders must be tax-compliant. Non-compliant bidders will be notified and given 7 working days to submit proof of compliance or arrangements to resolve outstanding obligations. Failure to comply results in bid rejection. Consortia/Joint Ventures: Each party must submit separate TCS Certificates/PINs/CSD numbers. Disqualification: Bids from persons in the service of the state, or entities with directors/members in the service of the state, will not be considered. Bidders listed on the National Treasury’s database of restricted suppliers or tender defaulters are disqualified. Bidders must declare any past fraudulent activity, misrepresentation, or listing on restricted supplier databases.

A valid B-BBEE Certificate or Sworn Affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. Specific Goals (20 points) are allocated for: HDI Ownership (5 points), Company Size (3 points), Black Women Owned (5 points), Ownership by People with Disabilities (3 points), Youth Ownership (4 points). Points are awarded based on ownership percentages and company classification. Mandatory documents for verification: Certified IDs of directors/owners/shareholders, B-BBEE Certificate/Sworn Affidavit, CIPC documents, and medical certificates (for disability claims). Failure to submit proof results in 0 points for Specific Goals.

Contract terms are governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC). Key terms: Contract must be written in English and interpreted under South African law. Payment: Within 30 days of receipt of a valid tax invoice, based on completed milestones. Prices must not vary from the bid unless adjusted per SCC. Contract amendments require written agreement. Assignment of obligations requires purchaser’s prior written consent. Subcontracts must be notified in writing. Delays may incur penalties calculated using the current prime interest rate per day. Termination for default or insolvency is possible. Force majeure events may relieve the supplier of liability. Disputes: Resolved via mutual consultation, mediation, or South African courts. Liability: Supplier’s aggregate liability is capped at the contract price, excluding repair/replacement costs. Insurance: Goods must be fully insured against loss or damage. Taxes: Local suppliers are responsible for all taxes until delivery. Foreign suppliers are responsible for taxes outside South Africa. Performance security: Required within 30 days of contract award (bank guarantee, irrevocable letter of credit, or cashier’s cheque). Warranty: 12 months for defects in design, materials, or workmanship. Inspections: Premises must be open for inspection during reasonable hours. Non-compliant supplies may be rejected at the supplier’s cost.

CMS reserves the right to: Extend the closing date under exceptional circumstances. Not return any proposals or subsequent information. Not enter into any relationship or correspondence regarding submissions. Reject any bid or not appoint a bidder, particularly for fraud, corruption, collusion, or reputational risk. Cancel the award if the bidder engaged in corrupt or fraudulent activities. Validate all claims made in the proposal. Withdraw an award or cancel a contract if the bidder is found non-tax-compliant. The successful bidder must work under CMS supervision and abide by its Code of Conduct and organisational guidelines. All proposals must include all requested information for evaluation. CMS is not liable for costs incurred by bidders in preparing or submitting proposals.

Are you the accredited are you a representative foreign-based in south africa supplier for the for the goods /services /works offered? /Works [if yes, enclose proof] [if yes, answer part b:3] offered?

Evaluation uses the 80/20 Preference Points System: 80 points for Price, 20 points for Specific Goals. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price. Specific Goals (20 points) are allocated as follows: HDI Ownership (5 points), Company Size (3 points), Black Women Owned (5 points), Ownership by People with Disabilities (3 points), Youth Ownership (4 points). Points are awarded based on ownership percentages and company classification. Only bidders who complete and sign SBD 6.1 will be considered for preference points. Mandatory documents for verification: Certified IDs, valid B-BBEE Certificate or Sworn Affidavit, CIPC documents, and medical certificates (for disability claims). Failure to submit proof results in 0 points for Specific Goals.