Supply, installation and maintenance of a municipal business enhancement system for SCM, audit, and expenditure management

Technical enquiries:

• Mr. C Ngamole (Asset Management): Tel: 082 768 8879, Email: [email protected]
• KJ Sekgome (Acting CFO): Tel: 076 984 3745, Email: [email protected]
• Boitumelo Mogwera (SCM): Tel: 067 674 4405, Email: [email protected]

Submission address: Kagisano-Molopo Local Municipality, Municipal Offices next to Ganyesa Clinic, Ganyesa, 8613.

Banking details for electronic payments: Kagisano-Molopo Local Municipality, Absa Bank, Account No: 4078013332, Branch 632005.

Bid documents are obtainable from the Budget and Treasury Office (Monday to Friday, 08h00–13h00 and 14h00–15h30) at Kagisano-Molopo Local Municipality, Municipal Offices next to Ganyesa Clinic, Ganyesa, 8613.

Submission requirements:

• Sealed bids must be clearly marked with Bid Number KMLM2026-009.
• Submit bids in the tender box at Kagisano-Molopo Local Municipality, Municipal Offices next to Ganyesa Clinic, Ganyesa, 8613.
• No late bids will be accepted.
• A refundable bid fee of R1,050.00 is required.
• Electronic payments must use the Municipality’s bank account: Kagisano-Molopo Local Municipality, Absa Bank, Account No: 4078013332, Branch 632005. Reference: Company name.

Bids will be opened in public at the specified time and location. The Municipality reserves the right to accept the whole or part of any bid or re-advertise. No reasons for acceptance or rejection will be provided.

Evaluation is based on the following:

• Mandatory: Registration on the Central Supplier Database (CSD) is compulsory. Only CSD-registered suppliers will be considered.
• Mandatory: Suppliers' tax matters must be in order.
• Bids must be submitted in the prescribed manner (sealed, clearly marked with bid number) by the deadline.
• Late bids will not be accepted.
• The municipality is not obligated to accept the lowest bid and reserves the right to accept part or all of any bid.
• Evaluation includes technical and functional criteria (e.g., system reporting and compliance, OEM accreditation, training and skills transfer).
• Preferential Procurement Policy Framework Act (80/20 system) applies.

Scope: Supply, installation, and maintenance of a Municipal Business Enhancement Process system for:

• Supply Chain Management
• Audit Action Plan Management
• Unauthorized, Irregular, and Fruitless and Wasteful Expenditure Management

Contract duration: 3 years.

Required deliverables and features:

• System functionality aligned with municipal needs.
• Integration with existing financial management systems (mSCOA compliance).
• Disaster recovery and system integration capabilities.
• Training and skills transfer for municipal staff.
• OEM accreditation for relevant components.
• System reporting and compliance features.

Provider qualifications:

• Relevant track record and experience in comparable projects.
• Professional affiliation and accreditation (e.g., insurance, OEM).
• Key personnel must include: Project Manager, Technical Lead, and Technical Consultants.

Evaluation criteria for experience and qualifications:

• System reporting and compliance: 15 points.
• OEM accreditation: 5 points.
• Training and skills transfer: 5 points.
• Provider’s experience with respect to specific aspects of the project/comparable projects: 20 points.
• Key personnel: Project Manager (10 points), Technical Lead (10 points), Technical Consultants (10 points).
• Disaster recovery, system integration, and interface: 10 points.

Pricing requirements:

• Submit pricing as part of the bid.
• A refundable bid fee of R1,050.00 is required.
• Electronic payments must reference the company name and use the Municipality’s bank account: Kagisano-Molopo Local Municipality, Absa Bank, Account No: 4078013332, Branch 632005.

Pricing must be submitted as part of the bid. A refundable bid fee of R1,050.00 is required.

Payment details:

• Electronic payments must reference the company name.
• Use the Municipality’s bank account: Kagisano-Molopo Local Municipality, Absa Bank, Account No: 4078013332, Branch 632005.

Mandatory compliance:

• Registration on the Central Supplier Database (CSD) is compulsory. Only bids from CSD-registered suppliers will be considered. Register at: www.csd.gov.za.
• Tax matters must be in order.
• Adherence to the Preferential Procurement Policy Framework Act, Municipal Finance Management Act, and MFMA Supply Chain Management Regulations.
• B-BBEE compliance is required as part of the 80/20 evaluation system.

Special conditions:

• Bids will be opened in public at the specified time and location.
• The Municipality reserves the right to accept the whole or part of any bid or re-advertise.
• No reasons for acceptance or rejection of any bid will be provided.

General requirements:

• Mandatory registration on the Central Supplier Database (CSD). Only CSD-registered suppliers will be considered. Register at: www.csd.gov.za.
• Suppliers' tax matters must be in order.