Review and redesign of mmsez soc organisational structure – professional services tender

• Closing date and time: 25 June 2026 at 11:00.
• Clarification queries cut-off: 23 June 2026 at 14:00.
• Project duration: 6 months.
• Bid validity period: 180 days from closing date.

• Technical queries: Nkoane Sebapu, email [email protected], phone 067 765 4698.
• Administrative/bidding procedure queries: Kgomotso Marole, email [email protected], phone +27 (0) 72 246 9309.
• Submission email: [email protected] (copy [email protected]).
• Physical address: 93 Biccard Street, Suite No: 21, Polokwane, Limpopo Province, 0699.
• Postal address: Private Bag x9716, Polokwane, 0700.

• Submit bid documents via email to [email protected] and copy [email protected] by 25 June 2026 at 11:00. Late submissions will not be considered.
• Bids must be submitted on the official forms provided (not re-typed) or as prescribed in the bid document.
• All SBD documents must be fully completed and signed by an authorised person; attach proof of authority.
• Bids submitted in pencil or erasable ink will be disqualified.
• Bidders not registered on the Central Supplier Database (CSD) must register before submission.
• The successful bidder will be required to sign a Service Level Agreement (SLA).
• Clarification queries must be submitted in writing by 23 June 2026 at 14:00. Telephonic queries will not be considered.
• Technical queries: [email protected]. Administrative queries: [email protected].

Evaluation is in three stages:

• Stage 1: Administrative compliance. Mandatory requirements: tax compliance, B-BBEE certificate or sworn affidavit, CSD registration, signed SBD documents. Failure results in disqualification.
• Stage 2: Functionality (100 points). Minimum 70 points required to proceed. Scoring:

• Capability (50 points): 10+ years organisational design experience (40 points for 5+ reference letters, 30 for 3-4, 20 for 1-2). Company profile outlining completed projects (10 points).
• Project Leader (30 points): Minimum 10 years experience in organisational design, project management, and HR grading systems. Relevant qualification (NQF 8=10, NQF 7=6, NQF 6=3).
• Key Personnel (20 points): Two team members with minimum 3 years experience in relevant fields (business analysis, change management). Relevant qualification (NQF 6).
• Methodology and Approach (10 points): Proposal/project plan covering understanding, approach, methodology, delivery plan.

• Stage 3: Price and Specific Goals (80/20 preference point system). Price scored using formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points claimed via SBD 6.1 form.

Scope of work: Appoint a service provider to review the MMSEZ SOC organisational structure.

• Conduct a diagnostic review of the current organisational structure.
• Assess alignment with strategic and operational objectives.
• Conduct job evaluations for new positions and grade them.
• Review pay scales on a case-by-case basis, consulting relevant divisional executives and affected employees.
• Design a fit-for-purpose organisational structure.
• Consult with stakeholders, including staff and oversight structures.
• Provide an implementation plan including change management considerations.
• Prepare close-out reports.
• Project duration: 6 months.

• The service provider must detail their methodology in the proposal/project plan, covering understanding of assignment, approach, methodology, and delivery plan.
• The scope includes diagnostic review, job evaluation, pay scale review, organisational design, stakeholder consultation, implementation plan, and close-out reports.

• Organisation: Minimum 10 years experience in organisational design services, supported by reference letters (not older than 10 years).
• Project Leader: Minimum 10 years experience in organisational design, project management, and HR grading systems. Relevant qualification (Human Resource Management, Industrial Psychology, Business Administration, Labour Relations or similar).
• Key Personnel: Two team members with minimum 3 years experience in relevant fields (business analysis, change management). Relevant qualification (NQF level 6).
• Submit company profile, CVs, certificates of completed projects, and contactable references.

• Goods/services must conform to standards mentioned in bidding documents.
• Supplier must not disclose contract details without purchaser's prior written consent.
• Purchaser may inspect premises and conduct tests; costs borne by supplier if non-compliant.
• Supplies/services may be rejected if not complying with contract requirements.

• Use SBD 3.3 Pricing Schedule for Professional Services.
• Provide a ceiling price inclusive of all applicable taxes.
• Detail hourly/daily rates for personnel involved.
• Break down costs per phase with man-days.
• Itemise travel and other expenses; only actual costs recoverable with proof.
• Indicate if rates are firm for full contract period.
• State commencement period after acceptance and estimated total man-days.

• Pricing must be submitted on the official SBD 3.3 Pricing Schedule for Professional Services.
• Provide a ceiling price inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
• Detail hourly/daily rates for all persons involved; certified invoices must be rendered accordingly.
• Break down costs per project phase with estimated man-days.
• Itemise recoverable travel and other expenses (accommodation, telephone, reproduction). Only actual costs recoverable; proof must accompany invoices.
• Indicate if rates are firm for the full contract period; if not, specify adjustment basis (e.g., CPI).
• State period required to commence after bid acceptance and estimated total man-days for project completion.

• Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. If no TCS PIN but registered on CSD, provide CSD number. For consortia/JVs/subcontractors, each party must submit separate TCS/CSD.
• Central Supplier Database (CSD): Registration is mandatory. Provide CSD number.
• B-BBEE: Submit a valid B-BBEE certificate or an original sworn affidavit.
• SBD Documents: All SBD forms must be fully completed and signed by an authorised person; attach proof of authority.
• No bids accepted from persons in the service of the state, companies with state directors, or close corporations with state members.
• Foreign suppliers must complete a questionnaire; if answer 'NO' to all questions, TCS PIN registration is not required.

• Contract governed by General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).
• Key clauses include: definitions, application, standards, use of contract documents, patent rights, performance security, inspections/tests, packaging, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, amendments, assignment, subcontracts, delays, penalties, termination, force majeure, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes/duties, NIPP, prohibition of restrictive practices.
• Performance security may be required within 30 days of award.
• Warranty period: 12 months after delivery acceptance or 18 months after shipment, unless specified otherwise.

• MMSEZ reserves the right to appoint the bidder deemed fully capable and qualified.
• Bids must align with detailed specifications; non-compliance leads to disqualification.
• MMSEZ may cancel the bid due to changed circumstances, lack of funds, no acceptable bids, or material irregularity.
• For sub-contracting or joint ventures, MMSEZ will contract only with the principal bidder.
• MMSEZ may call interviews with short-listed bidders and conduct supplier due diligence, including surprise site visits.
• Bid documents are confidential; reproduction or transmission for purposes other than bidding is prohibited without written consent.

• Evaluation follows a three-stage process: administrative compliance, functionality, and price/specific goals.
• Administrative compliance checks: tax compliance, B-BBEE certificate/affidavit, CSD registration, signed SBDs.
• Functionality criteria (100 points, minimum 70):

• Capability (50 points): Based on years of organisational design experience and reference letters.
• Project Leader (30 points): Minimum 10 years experience and relevant qualification.
• Key Personnel (20 points): Two team members with minimum 3 years experience and NQF level 6 qualification.
• Methodology (10 points): Proposal/project plan.

• Price and Specific Goals: 80/20 preference point system applied.