Awarded Tender: Cape agulhas municipality disaster relief materials tender

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

Cape agulhas municipality invites bids for the supply and delivery of essential disaster relief materials, including food items, hygiene products, and basic necessities, over a 12-month period. This tender is open to registered suppliers compliant with tax, b-bbee, and municipal account requirements.

AI Document AnalysisMethodology1 document

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DocumentQ1-2026-27 SUPPLY AND DELIVER OF DISASTER RELIEF MATERIALS FOR A PERIOD OF 12 MONTHS - TENDER DOCUMENT.pdfReview complete

Description

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

38 sourced criteria

financial capacity

8 sourced criteria

pricing

10 sourced criteria

compliance returnables

29 sourced criteria

evaluation

15 sourced criteria

experience

6 sourced criteria

personnel

Source analysis requires completion or review

equipment capacity

Source analysis requires completion or review

delivery contract

9 sourced criteria

equity registrations

5 sourced criteria

What the buyer was looking for

1Mandatory requirement

Bids must be submitted on the official forms; re‑typing is prohibited.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Source: Q1-2026-27 SUPPLY AND DELIVER OF DISASTER RELIEF MATERIALS FOR A PERIOD OF 12 MONTHS - TENDER DOCUMENT.pdf · special_conditions

Known supplier evidence

The linked award records KENTMARK GROUP as appointed for this tender. Recorded contract value: 68187.87 ZAR.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Contract Awarded

Award Information

Winning Supplier

Supply and deliver of disaster relief materials for a period of 12 months

Award Details

Cape Agulhas Municipality

Organization Directors

Awards Won: KENTMARK GROUP

View Supplier Intelligence

What the tender required and what the award supports

Bids must be submitted on the official forms; re‑typing is prohibited.

Corrections may only be made by striking through in black ink and initialing.

Bid validity: 90 days after the closing date.

All prices are final, inclusive of VAT, and must cover all costs and risks.

Bidders in the service of the State are ineligible.

Non‑conforming items will be rejected and must be replaced within 5 working days at the supplier’s cost.

Provide proof that municipal accounts are up‑to‑date (latest municipal account statement).

If sourcing from a third party, complete Schedule 1G and attach the third‑party authorization letter.

Technical enquiries: Mr Denver Braaf or Ms Granny Masinge, Public Safety division. Email [email protected] / [email protected]. Tel 028 425 5500.

Bidding‑procedure enquiries: Ms Geraldine Koopman, Supply Chain Management division. Email [email protected]. Tel 028 425 5500.

Scope: Supply and deliver the listed disaster‑relief items for a 12‑month period.

Items (estimated quantities):

10 kg White Super Maize Meal – 30 units

10 kg Rice – 30 units

10 kg Cake Flour – 30 units

10 kg Sugar – 30 units

10 kg Samp – 30 units

5 kg Beans – 30 units

7 kg Onion – 30 units

7 kg Butternut – 30 units

7 kg Potatoes – 30 units

Cabbage bag – 30 units

5 L Cooking oil – 30 units

5 L Juice – 30 units

500 ml Long‑life milk – 30 units

200 g Rooibos tea bags – 30 units

500 g Ricoffee – 30 units

60 Eggs – 30 units

65 g Yeast – 240 units

155 g Tin Fish – 240 units

Spicemat spices (Aromat, Barbecue, Chicken) – 30 units

1 kg Soup – 30 units

2 kg Washing powder – 30 units

Sunlight Green Bar 1 kg – 30 units

1 kg Salt – 30 units

6‑packet candles – 30 units

Packet matches – 30 units

Non‑conforming items will be rejected; replacements must be supplied within 5 working days at the supplier’s cost.

Quote all prices in South African Rand, inclusive of VAT (15 %).

Prices must be all‑inclusive (labour, transport, risk, overheads, profit) – no hidden costs.

Complete the pricing schedule by hand, sign in non‑erasable ink and attach to the bid.

Rates are fixed for the financial year; no adjustments except those disclosed in the schedule.

Indicate VAT registration status and provide VAT number if applicable; if not a VAT vendor, subtotal and total must be identical.

Estimated total value of the RFQ is below R300 000; only one supplier will be appointed.

Submit product brochures or catalogues for each item.

A Tax Compliance Status PIN (or printed TCC) is mandatory for bid validity.

Payment will be made within 30 days of receipt of a valid invoice.

Complete the pricing schedule table by hand, providing unit price and total price for each of the 25 items.

Quantities shown are estimates and may vary during the contract.

Transfer the total amount (including VAT) to the cover page and Form of Offer.

Indicate the delivery period (days/weeks/months) after receipt of the official purchase order.

Ensure all arithmetic is correct; the municipality may correct obvious errors in line with the special conditions.

Schedule 1D – Payment of Municipal Accounts: attach the latest municipal account statement (and lease agreement if premises are leased) to prove no arrears.

Schedules 1A‑1G (Authority of Signatory, Enterprise Questionnaire, Documents of Incorporation, Payment of Municipal Accounts, B‑BBEE Certificate, Work Experience Schedule, Municipal Services Certificate, Third‑Party Sourcing Declaration)

Proof of up‑to‑date municipal account payments (latest municipal account statement). Lease agreements must be attached if premises are leased.

No arrears on municipal rates/service charges for more than 3 months.

Late submissions will be rejected.

Collusive bidding will be reported to the Competition Commission.

The municipality reserves the right to accept no tender.

Mark ‘Yes’ or ‘No’ for compliance with each specification; any non‑compliance renders the bid non‑responsive.

Submit a Tax Compliance Status PIN (or printed TCC); failure to do so invalidates the bid.

Schedule 1A – Authority of Signatory: complete the appropriate certificate for the entity type (company, partnership, joint venture, sole proprietor or close corporation) and have it signed by the authorised signatory.

Schedule 1C – Documents of Incorporation (CK2): attach a certified copy of the certificate of incorporation (or equivalent) for the entity or joint venture.

Schedule 1E – B‑BBEE Status Level Certificate: attach a valid B‑BBEE verification certificate (or sworn affidavit for EME/QSE) meeting the minimum information requirements.

Schedule 1G – Third‑Party Sourcing Declaration: declare any third‑party sourcing and attach an unconditional written undertaking from the third party.

Use only the official tender forms supplied – do not re‑type or re‑draft any part.

Complete all compulsory returnable documents, sign them and attach them to the bid.

Place the completed bid in a sealed envelope clearly marked with the tender number (Q1/2026/27), description and closing date.

Deliver the envelope by hand to the Tender Box at Cape Agulhas Municipality, 1 Dirkie Uys Street, Bredasdorp, or post it to the Municipal Manager, PO Box 51, Bredasdorp, 7280.

Deadline: 12:00 noon on Friday 3 July 2026. Late submissions will be rejected.

Bid validity: 90 days after the closing date.

Non‑conforming items will be rejected and must be replaced within 5 working days at the supplier’s cost.

If sourcing from a third party, complete Schedule 1G and attach the third‑party authorization letter.

Technical enquiries: Mr Denver Braaf or Ms Granny Masinge, Public Safety division. Email [email protected] / [email protected]. Tel 028 425 5500.

Bidding‑procedure enquiries: Ms Geraldine Koopman, Supply Chain Management division. Email [email protected]. Tel 028 425 5500.

10 kg White Super Maize Meal – 30 units

10 kg Rice – 30 units

10 kg Cake Flour – 30 units

10 kg Sugar – 30 units

10 kg Samp – 30 units

5 kg Beans – 30 units

7 kg Onion – 30 units

7 kg Butternut – 30 units

7 kg Potatoes – 30 units

5 L Cooking oil – 30 units

5 L Juice – 30 units

500 ml Long‑life milk – 30 units

200 g Rooibos tea bags – 30 units

500 g Ricoffee – 30 units

60 Eggs – 30 units

65 g Yeast – 240 units

155 g Tin Fish – 240 units

1 kg Soup – 30 units

2 kg Washing powder – 30 units

Sunlight Green Bar 1 kg – 30 units

1 kg Salt – 30 units

Non‑conforming items will be rejected; replacements must be supplied within 5 working days at the supplier’s cost.

Quote all prices in South African Rand, inclusive of VAT (15 %).

Estimated total value of the RFQ is below R300 000; only one supplier will be appointed.

Payment will be made within 30 days of receipt of a valid invoice.

Schedule 1D – Payment of Municipal Accounts: attach the latest municipal account statement (and lease agreement if premises are leased) to prove no arrears.

Schedules 1A‑1G (Authority of Signatory, Enterprise Questionnaire, Documents of Incorporation, Payment of Municipal Accounts, B‑BBEE Certificate, Work Experience Schedule, Municipal Services Certificate, Third‑Party Sourcing Declaration)

No arrears on municipal rates/service charges for more than 3 months.

Schedule 1A – Authority of Signatory: complete the appropriate certificate for the entity type (company, partnership, joint venture, sole proprietor or close corporation) and have it signed by the authorised signatory.

Schedule 1C – Documents of Incorporation (CK2): attach a certified copy of the certificate of incorporation (or equivalent) for the entity or joint venture.

Schedule 1E – B‑BBEE Status Level Certificate: attach a valid B‑BBEE verification certificate (or sworn affidavit for EME/QSE) meeting the minimum information requirements.

Schedule 1G – Third‑Party Sourcing Declaration: declare any third‑party sourcing and attach an unconditional written undertaking from the third party.

Deadline: 12:00 noon on Friday 3 July 2026. Late submissions will be rejected.

The bid must remain valid for 90 days after the closing date.

CAMBD 1 – Invitation to Bid

CAMBD 4 – Declaration of Interest

CAMBD 8 – Declaration of Past SCM Practices

CAMBD 9 – Certificate of Independent Bid Determination

If sourcing from a third party, complete Schedule 1G and provide an unconditional written undertaking from the third party.

80 % of the score is based on price; 20 % on specific goals (10 points for B‑BBEE status level, 10 points for locality of supplier).

No municipal account arrears exceeding 3 months.

Submission of all compulsory returnable documents (CAMBD 1, 4, 6.1, 8, 9, Form of Offer, Schedules 1A‑1G).

Foreign bidders must complete the Pre‑Award Questionnaire (Part B:3).

Past performance is assessed via Schedule 1F (work completed in the last 5 years) and verified references; inaccurate information leads to disqualification.

CAMBD 6.1 – Preference Points Claim Form

Cape Agulhas Municipality invites quotations from suitably qualified and experienced service providers to supply and deliver disaster relief materials for a period of 12 months.

Complete Schedule 1F to demonstrate relevant experience.

Provide at least three similar projects completed in the last 5 years (excluding work for Cape Agulhas Municipality), including employer name, contact details, nature of work, contract value and dates.

Submit independent reference assessment forms (Schedule 1F References) or client letters on official letterhead, rating performance on turnaround time, quality, reliability and customer satisfaction.

If sourcing from a third party, declare this in Schedule 1G and attach an unconditional written undertaking from the third party.

Schedule 1F – Work Experience Schedule: list recent similar projects (last 5 years) with client details and contract values.

The successful bidder must sign the written contract form (MBD7 / CAMBD 7.1).

Contract duration: 12 months for the supply and delivery of disaster relief materials.

Delivery within 2 working days of the purchase order, including off‑loading during municipal working hours.

Must be completed within 2 working days of the official purchase order (unless a different lead time is agreed in writing).

Schedule 1B – Compulsory Enterprise Questionnaire: provide enterprise details, registration numbers, tax information, CIDB registration (if any) and banking details.