Enoch mgijima local municipality seeks a qualified service provider to implement the revised grap 104 standard for the 2025/26 financial year. The project involves assisting the municipality with financial instrument impairment calculations, skills transfer, and audit support, with a project duration of two months.
Key Requirements
Submit bids by 20 July 2026 at 12h00 in a sealed envelope to the Bid Box at Enoch Mgijima Local Municipality, Budget and Treasury Office, 25-27 Owen Street, Komani, 5320, clearly marked with the SCM number (RFQ01/07/2026) and project name.
Must be registered on the Central Supplier Database (CSD) and provide a valid Tax Compliance Status (TCS) certificate or SARS PIN.
Complete all official forms (MBD 1 to MBD 9 and Annexures A to F) in black ink; do not re-type or use erasing fluids.
Achieve a minimum of 70 out of 100 points in the functionality evaluation (Stage 2) to proceed to price evaluation.
Provide audited financial statements for the past three years if the bid exceeds R10 million (VAT included).
Submit a latest municipal rates statement (not older than three months) showing no arrears exceeding three months, or a valid lease agreement, or confirmation from the municipality's finance department.
Bids must remain valid for 90 days from the closing date; late, incomplete, or electronically submitted bids will not be accepted.
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RFQTENDER DOCUMENT - GRAP 104 FINAL 0 1.pdfReview complete
Description
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf
Important Dates
14 Jul
2026
PUBLICATION
Tender Published
Tender was published
20 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
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Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Enoch Mgijima Local Municipality invites bids for the implementation of the revised GRAP 104 (Financial Instruments accounting standard) for the 2025/26 financial year. The project duration is 2 months with a closing date of 20 July 2026 at 12h00. Evaluation follows 80/20 preference points system with functionality threshold of 70/100 points.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
Objective: Appoint a service provider to assist Enoch Mgijima Local Municipality with implementation of the revised GRAP 104 for the 2025/26 financial year (year ended 30 June 2026).
The successful bidder will work closely with the Budget and Treasury Office (BTO) unit and report to the head of the finance department.
Important Dates
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf (RFQ)
Closing date: 20 July 2026 at 12h00.
Tender documents available for download from 14 July 2026 via National Treasury's tender portal (www.etenders.gov.za) and Enoch Mgijima Municipality website.
No hard copies available for sale; only electronic version to be used.
Project duration: 2 months.
Appointment within 90 days from closing date.
No compulsory briefing session or site inspection indicated (marked N/A).
Contact Information
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf (RFQ)
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf (RFQ)
Submit bids by 20 July 2026 at 12h00 in a sealed envelope to the Bid Box at Enoch Mgijima Local Municipality, Budget and Treasury Office, 25-27 Owen Street, Komani, 5320.
Clearly mark the envelope with the SCM number (RFQ01/07/2026) and project name.
Late, incomplete, unsigned, or electronically submitted bids (fax, email, or copy) will not be accepted.
Use official forms (MBD 1 to MBD 9 and Annexures A to F) completed in black ink; do not re-type or use erasing fluids.
All alterations in prices/quotes must be signed.
Bids must remain valid for 90 days from closing date.
Queries must be emailed; no queries entertained 5 working days before closing.
Compulsory briefing sessions (if applicable) must be attended; failure to attend disqualifies the bid.
Bids must be sealed and deposited in the tender box; failure to do so means the bid will not be considered.
All certified copies must not be older than six months.
Bids must be submitted on original bid documents; no portion may be detached.
Bidders must be registered on the Central Supplier Database (CSD); failure results in disqualification.
Bidders must submit latest municipal rates statement (not older than three months) showing no arrears exceeding three months, or valid lease agreement, or confirmation from municipality's finance department if not liable.
For bids exceeding R10 million (VAT incl.), submit audited financial statements for the past three years.
Joint ventures must submit a comprehensive JV agreement and each partner must comply with all requirements.
Failure to complete or submit any required form or annexure may render the bid non-responsive.
Returnable Documents
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf (RFQ)
Completed and signed MBD 1 to MBD 9 forms.
Annexures A to G (including Past Experience, Company Details, JV Disclosure, Company Composition, Declarations of Interest, Validity of Information, and Bid Checklist).
Tax Clearance Certificate (original, ≤1 year old) or SARS PIN/CSD number.
B-BBEE verification certificate or sworn affidavit.
Municipal rates statement (≤3 months old) or lease agreement/confirmation of non-liability.
Audited financial statements (if bid ≥R10M or CIDB Level 6+).
Proof of insurance (within 14 days of award).
All documents must be sealed, marked with SCM number and project name, and deposited in the bid box.
Evaluation Criteria
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf (RFQ)
Stage 1: Compliance – must meet all mandatory requirements (CSD registration, tax compliance, municipal rates, etc.).
Stage 2: Functionality – minimum threshold of 70 out of 100 points to proceed to next stage.
Experience (40 points): Demonstrate detailed understanding of GRAP 104 implementation (training or appointments) with reference letters (max 2 letters, 20 points each).
Expertise (40 points): Project manager must be an actuary graduate with at least 5 years' experience (certified copies of qualifications required).
Methodology (20 points): Must be fully adequate to meet assignment requirements, including work plan, time frames, and implementation details.
Stage 3: Price and Specific Goals – preference points awarded based on PPPFA 2022 and Central Supplier Database report.
Bids will be evaluated and adjudicated per the Preferential Procurement Policy Framework Act and 2022 Regulations, as well as EMLM SCM policy.
Technical Specifications
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf (RFQ)
Scope: Implementation of revised GRAP 104 for the 2025/26 financial year, assisting Enoch Mgijima Local Municipality with the newly amended GRAP 104 for the year ended 30 June 2026.
Work closely with the Budget and Treasury Office (BTO) unit and report to the head of the finance department.
Deliverables:
Provide onsite review and collaborate with finance officials.
Develop and calculate impairment for financial instruments.
Deliver a three-stage impairment model.
Calculate Expected Credit Losses (ECL).
Conduct skills transfer with proof of methodology.
Provide audit support.
Compile a project programme (activities and time frames) within 1 week of appointment.
Submit progress reports as agreed; deviations from programme must be pre-negotiated with the Municipal Manager or delegated official.
All information and documentation must be provided in hard and electronic copies.
Ownership of generated information vests with the municipality.
Project must be completed on time to meet Auditor General submission deadlines.
Goods/services must conform to bidding document specifications.
Municipality may inspect premises, records, or supplies at reasonable hours.
Non-compliant supplies/services may be rejected at provider's cost and risk.
Experience & Qualifications
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf
Experience (40 points): Submit proof of appointment and reference letters for GRAP 104 projects (max 2 letters, 20 points each).
Expertise (40 points): Project manager must be an actuary graduate with ≥5 years' experience (certified copies of qualifications and CV required).
Methodology (20 points): Clearly demonstrate contract management approach, work plan, time frames, and implementation strategy.
All documentation must be submitted for evaluation.
Quality Management
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf
Goods/services must conform to bidding document specifications.
Pre-bidding testing costs are borne by the bidder.
Municipality may inspect premises, records, or supplies at reasonable hours.
Non-compliant supplies/services may be rejected at the provider's cost and risk.
Provider must replace or repair defective items.
Inspection/test costs for compliant items are covered by the municipality; non-compliant items' costs are borne by the provider.
All documents and information remain the municipality's property and must be returned upon request.
Pricing Schedule
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf
Use MBD 3.1 (Professional Services) or MBD 3.2 (Non-Firm Prices).
Include ceiling price (VAT inclusive) for total project.
Personnel rates (hourly/daily) with certified invoices.
Other expenses (e.g., accommodation, reproduction).
Total bid price must match front-page amount.
For non-firm prices: Specify escalation basis (e.g., CPI) or use the provided formula with index figures.
For foreign currency: Provide bank details, currencies used, and exchange rate adjustments.
All prices must include VAT and other applicable taxes (PAYE, UIF, SDL).
Financial Requirements
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf (RFQ)
Pricing must be submitted on official forms: MBD 3.1 (Professional Services) or MBD 3.2 (Non-Firm Prices).
Include ceiling price (VAT inclusive) for total project.
Breakdown required: personnel rates (hourly/daily) with certified invoices, phases with costs and man-days, travel expenses (actual costs only, e.g., rate/km, airfare class), and other expenses (e.g., accommodation, reproduction).
Total cost in pricing schedule must match the bid price on the front page; failure to match renders bid non-responsive.
VAT must be included in bid price but shown separately.
For non-firm prices: specify escalation basis (e.g., CPI) or use provided formula with index figures.
For foreign currency: provide bank details, currencies used, and exchange rate adjustments.
All prices must include VAT and other applicable taxes (PAYE, UIF, SDL).
Payment terms: invoices with delivery notes, payment within 30 days in Rand.
Performance security may be required within 30 days of award (bank guarantee or cashier's cheque).
No price escalation unless specifically stated in pricing annexure; proof required if claimed.
Compliance Requirements
Source: TENDER DOCUMENT - GRAP 104 FINAL 0 1.pdf (RFQ)
Mandatory: Valid Tax Compliance Status (TCS) certificate or SARS PIN (or CSD number if TCS unavailable).
CSD registration is compulsory; failure results in disqualification.
B-BBEE: Submit verification certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points; minimum level not specified but required for points.
Municipal rates: Submit latest statement (≤3 months old) proving no arrears >3 months; for leased properties, provide valid lease agreement; if not liable, provide confirmation from municipality's finance department.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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