RFQ AM018/2026/27: effective cleaning training – declaration of interest (sbd 4) submission

Provide training for 18 officials on Effective Cleaning. Training must be conducted in Limpopo. The Limpopo Legislature will cover the conference package, excluding accommodation for the facilitator.

Issue date: 14 July 2026

Closing date: 21 July 2026

Closing time: 11h00

Primary contact for further information:

• Name: Ms Talane AM
• Phone: 066 519 5499
• Department: Limpopo Legislature
• Address: Lebowakgomo Government Complex, Ground floor, office no 004
• Postal: Private Bag X 9309, Polokwane, 0700
• General office phone: (015) 633 5071
• Fax: (015) 633 8185 / (015) 633 8119

Submit quotation in the appropriate format, clearly marked with the quote description 'Effective cleaning training'.

• Email to: talanealimpopoleg.gov.za (attention: Ms Talane AM)
• Hand deliver to: Lebowakgomo Government Complex, Ground floor, office no 004 (Ms Talane AM)
• Post/courier via registered mail to: Private Bag X 9309, Polokwane, 0700.

Required returnable documents:

• Fully completed and signed declaration of interest form (SBD4)
• Fully completed and signed SBD 6.1 form for claiming preferential points
• Proof of residential address (must be in the company’s name)
• Sworn Affidavit or B-BBEE Certificate
• Doctor’s Certificate (if bidder has a disability)
• PSETA accreditation certificate or equivalent

Required documents to submit:

• SBD4 (Declaration of Interest)
• SBD 6.1 (Preferential Points Claim)
• Proof of company residential address (in company name)
• B-BBEE Certificate or Sworn Affidavit
• Doctor’s Certificate (if applicable)
• PSETA accreditation or equivalent

Evaluation uses an 80/20 preference point system:

• 80 points for price (lowest compliant bid).
• 20 points for preferential goals (HDI and specific goals).

Preferential goals breakdown:

• HDI: Black Ownership (4), Woman Ownership (4), Person with Disability (3)
• Specific: Youth (3), SMMEs (3), Enterprises in Limpopo (3)

Mandatory requirements:

• PSETA accreditation or equivalent.
• Compliance with submission documentation requirements.
• Ability to deliver training in Limpopo.

Scope: Provide training for 18 officials on Effective Cleaning.

• Location: Training must be conducted in Limpopo.
• Responsibilities: Limpopo Legislature will cover the conference package (excluding facilitator accommodation).

No explicit pricing schedule or bill of quantities provided. Bidders must submit a quotation for the training service as per the RFQ requirements.

No explicit pricing format or payment terms provided. Bidders must submit a quotation for the training service as per the RFQ requirements.

Mandatory compliance documents:

• SBD4 (Declaration of Interest)
• SBD 6.1 (Preferential Points Claim)
• Proof of company residential address (in company name)
• B-BBEE Certificate or Sworn Affidavit
• PSETA accreditation or equivalent
• Doctor’s Certificate (if applicable for disability preference).

B-BBEE preference points apply for:

• Black Ownership, Woman Ownership, Persons with Disability
• Youth, SMMEs, Enterprises located in Limpopo province

B-BBEE preference points (20 total):

• HDI: Black Ownership (4), Woman Ownership (4), Person with Disability (3)
• Specific: Youth (3), SMMEs (3), Enterprises in Limpopo (3)

Further information contact: Ms Talane AM, Tel: 066 519 5499. General office: (015) 633 5071, Fax: (015) 633 8185 / (015) 633 8119

Required returnable documents and declarations:

• Complete the SBD 4 Declaration of Interest form in full.
• Provide full name, identity number, and position of the bidder or representative.
• Submit company registration number, tax reference number, and VAT registration number.
• List all directors/trustees/shareholders/members with their identity numbers, tax reference numbers, and (if applicable) employee/PERSAL numbers.
• Declare if the bidder or any connected person is employed by the state. If yes, provide:
• Name of the person and state institution.
• Position occupied in the state institution.
• Proof of authority to undertake remunerative work outside public sector employment (failure to submit may disqualify the bid).
• Declare if the bidder, spouse, or any company director/trustee/shareholder/member (or their spouses) conducted business with the state in the previous 12 months. If yes, provide details.
• Declare any relationship (family, friend, or other) between the bidder or connected persons and state employees involved in bid evaluation/adjudication. If yes, provide details.
• Declare awareness of any relationship between other bidders and state employees involved in evaluation/adjudication. If yes, provide details.
• Declare if the bidder or any director/trustee/shareholder/member has an interest in other related companies bidding for this contract. If yes, provide details.
• Sign and date the declaration, certifying the accuracy of the information provided.

Additional returnable documents (SBD 4 form):

• Declare if the bidder or any director/trustee/shareholder/member has an interest in other related companies, whether or not they are bidding for this contract.
• If yes, provide full particulars.

General:

• Open to all legal persons, including those employed by the state or related to state employees, provided conflicts of interest are declared.

Specific:

• Must not have undeclared conflicts of interest with evaluators/adjudicators.
• Must comply with state regulations on outside remunerative work if employed by the state.
• Must provide accurate and complete information in the Declaration of Interest.

Disqualification:

• Bids may be disqualified for false declarations, missing proof of authority, or undeclared conflicts.

Compliance requirements:

• Bidders must disclose any employment or kinship ties to state employees involved in bid evaluation or adjudication.
• State employees bidding must provide proof of authority to undertake external remunerative work.
• Full disclosure of company ownership, directorship, and shareholder details is mandatory.
• Failure to submit required declarations or proof may result in bid disqualification.