What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The electoral commission of south africa (iec) is inviting bids for the manufacture, supply, and delivery of 27,255 packs of collapsible a4 box files (each pack containing 5 box files) for storage and transportation of documents. The tender is open to established manufacturers with direct control over production, requiring sample submission and compliance with detailed specifications, with delivery to various iec warehouses by 30 september 2026.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
24 sourced criteria
financial capacity
8 sourced criteria
pricing
4 sourced criteria
compliance returnables
15 sourced criteria
evaluation
11 sourced criteria
experience
Source analysis requires completion or review
personnel
1 sourced criteria
equipment capacity
2 sourced criteria
delivery contract
14 sourced criteria
equity registrations
2 sourced criteria
What the buyer was looking for
1Mandatory requirement
Bidders must be registered on the IEC eProcurement system (votaquotes.elections.org.za) and the National Treasury Central Supplier Database (CSD).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Bid Closing Date and Time: As per the eProcurement system auction closure. Refer to the tender record.
Delivery Completion Deadline: All deliveries to Electoral Commission warehouses must be completed by 30 September 2026.
Sample and Written Proposal Submission Deadline: Must be submitted by the stipulated date and time on the eProcurement system. No reminders will be sent.
All bidders must submit a physical sample and a written proposal to the Electoral Commission Supply Chain Management Department at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, Pretoria, by the stipulated deadline.
The sample must be a single Box File, full size, made of specified materials, and marked with the bidder's name and auction number.
The written proposal must confirm the bidder's direct control over product design and production process.
Failure to submit the sample and written proposal on time will exclude the bidder from consideration. No late submissions are accepted.
Material: Corrugated cardboard class: 140Liner /112Flute or similar. Base colour: Buff Brown.
Dimensions: 31cm (L) x 24cm (W) x 7.5cm (H). Must accept A4 documents when assembled.
Printing: A label block must be printed in BLACK on the outer spine containing IEC Logo, 8 VD number entry blocks, and 'Box No_of _'. Clear assembly instructions/diagrams must be printed on the box. Final artwork will be supplied by the IEC to the successful bidder.
Packaging: Must be strapped in bundles of 25, stacked on 1000mm x 1200mm four-way entry single-sided pallets, and secured. Bundles and pallets require specific labelling with contents, quantity, weight, and service provider details. Maximum pallet stack height: 1.5m. Maximum pallet weight: 500kg.
Recycling: The universal recycling symbol (approx. 30mm x 30mm) must be printed on each box file.
Quality Control: The IEC reserves the right to inspect the service provider's premises and samples. The service provider warrants goods will conform to specifications at delivery.
Pricing: Bid price must be for the correct unit of measure: 'Pack of 5'.
Inclusions: All prices must include VAT, packaging, delivery to all specified warehouse sites (Section 18), and all production variables.
Finality: Prices cannot be negotiated or amended after auction closure. Erroneous low bids cannot be corrected.
Payment Terms: Payment will be made within 30 days of receipt of a valid tax invoice and copies of signed delivery notes, provided the IEC is satisfied with performance. No payment will be made before service is rendered, without an original invoice and signed delivery notes, or before full delivery is completed and accepted.
Mandatory Registrations: Bidders must be registered and approved on the IEC's eProcurement system. Bidders must be registered on the National Treasury Central Supplier Database (CSD). No bid will be accepted without CSD registration.
Tax Compliance: Bidders must be tax compliant. A bid will be disqualified if tax affairs are non-compliant per National Treasury Instruction.
B-BBEE: Must submit valid B-BBEE supporting documents for preference points scoring.
Other Disqualifications: The bidder must not be an employee of the state, a tender defaulter, or a restricted supplier. The bidder must certify compliance via SBD4 regarding the Prevention and Combating of Corrupt Activities Act and the Competition Act.
Industry Requirement: Bidders must be established operators in the relevant industry with direct control over product design and production. Sub-contracting is not permitted.
Packaging must be stable and secure to withstand road transport and storage.
Bundles of 25 box files must be strapped with two supporting straps, stacked on 1000mm x 1200mm four-way entry single-sided pallets, and strapped to the pallet.
Pallets must be plastic-wrapped and strapped to prevent shifting.
Maximum stack height: 1.5m; maximum weight per pallet: 500kg.
Contract is a once-off supply and delivery of collapsible box files.
Successful bidder must sign a Service Level Agreement (SLA) before purchase order is issued.
SLA will set performance criteria for quantity, quality, final specifications, and delivery date, including milestones, delivery schedules, quality checkpoints, and invoicing procedures.
After sample approval and purchase order, no changes to ordered items are allowed without prior written IEC approval at no additional cost.
If delivery schedules are missed, IEC may appoint an alternative supplier to cover the shortfall; any extra costs will be for the defaulting supplier's account.
Normal penalties on the IEC purchase order will also apply.
Bidders must be established operators in the relevant industry with direct control over product design and production. Sub-contracting is not permitted.
Label layout example: 'OF' and 'Box number' as per section 19 of the document.
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Submit a sample of the collapsible box file and a written proposal demonstrating direct control over product design and production; no sub-contracting is permitted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for CORRUSEAL CORRUGATED KZN.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Mandatory requirement
Box files must be flat-packed, made of corrugated cardboard (140Liner/112Flute or similar), Buff Brown in colour, with dimensions 31cm(L) x 24cm(W) x 7.5cm(H), and accept A4 documents.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for CORRUSEAL CORRUGATED KZN.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Printing on the box must include a black label block with IEC logo, 8 entry blocks for VD number, and 'Box No_of_', plus assembly instructions and recycling symbol (30mm x 30mm).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Procurement of Collapsible Box Files, A4 size, for ease of storage and transportation of documents.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Bundles of 25 box files must be strapped with two supporting straps, stacked on 1000mm x 1200mm four-way entry single-sided pallets, and strapped to the pallet.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Mandatory requirement
Bidders must be established operators in the relevant industry with direct control over product design and production. Sub-contracting is not permitted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23Scored criterion
Packaging: Must be strapped in bundles of 25, stacked on 1000mm x 1200mm four-way entry single-sided pallets, and secured. Bundles and pallets require specific labelling with contents, quantity, weight, and service provider details. Maximum pallet stack height: 1.5m. Maximum pallet weight: 500kg.
Threshold: Maximum pallet stack height: 1
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
32Inferred operational need
Payment Terms: Payment will be made within 30 days of receipt of a valid tax invoice and copies of signed delivery notes, provided the IEC is satisfied with performance. No payment will be made before service is rendered, without an original invoice and signed delivery notes, or before full delivery is completed and accepted.
Threshold: 30 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Mandatory requirement
Mandatory criteria: registered on CSD, tax compliant, not an employee of the state, no transgressions of Prevention and Combating of Corrupt Activities Act or Competition Act, not a tender defaulter, not a restricted supplier.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
44Mandatory requirement
All bidders must submit a physical sample and a written proposal to the Electoral Commission Supply Chain Management Department at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, Pretoria, by the stipulated deadline.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
49Mandatory requirement
Mandatory Registrations: Bidders must be registered and approved on the IEC's eProcurement system. Bidders must be registered on the National Treasury Central Supplier Database (CSD). No bid will be accepted without CSD registration.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
51Mandatory requirement
Industry Requirement: Bidders must be established operators in the relevant industry with direct control over product design and production. Sub-contracting is not permitted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for CORRUSEAL CORRUGATED KZN.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
52Inferred operational need
SLA will set performance criteria for quantity, quality, final specifications, and delivery date, including milestones, delivery schedules, quality checkpoints, and invoicing procedures.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
63Mandatory requirement
Other Disqualifications: The bidder must not be an employee of the state, a tender defaulter, or a restricted supplier. The bidder must certify compliance via SBD4 regarding the Prevention and Combating of Corrupt Activities Act and the Competition Act.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
65Inferred operational need
Quality Control: The IEC reserves the right to inspect the service provider's premises and samples. The service provider warrants goods will conform to specifications at delivery.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
66Mandatory requirement
Total quantity is 27,255 packs of 5; delivery to specified IEC warehouses must be completed by 30 September 2026, during working hours, with no partial or late deliveries accepted.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
67Mandatory requirement
Prices must include VAT, packaging, and delivery; bids are final and cannot be amended after auction closure.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
68Delivery obligation
Samples submitted will not be returned to bidders after award.
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
76Inferred operational need
If delivery schedules are missed, IEC may appoint an alternative supplier to cover the shortfall; any extra costs will be for the defaulting supplier's account.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
78Inferred operational need
Warehouse Contacts: Detailed list of provincial warehouses, addresses, contact persons, and phone numbers for delivery coordination (provided in Section 18 of the document). Addresses are correct at time of advertising but may change.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records CORRUSEAL CORRUGATED KZN as appointed for this tender. Recorded contract value: 1550264.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
79Delivery obligation
Printing: A label block must be printed in BLACK on the outer spine containing IEC Logo, 8 VD number entry blocks, and 'Box No_of _'. Clear assembly instructions/diagrams must be printed on the box. Final artwork will be supplied by the IEC to the successful bidder.
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.