Catering services for siu eastern cape office (east london) - 1 september 2026 - RFQ 080 2026/27

• Closing Date and Time: 22 July 2026 at 12:00 noon.
• Date Issued: 17 July 2026.
• Date Services Required: 01 September 2026.
• RFQ Validity Period: 90 days, commencing from the official RFQ closing date.
• No briefing session dates are specified in the document.

• Email address for submissions: [email protected].
• SIU Head Office address: 74 Water Meyers Street, Rentmeester Building, Meyers Park, First Floor.
• SIU Eastern Cape Office (service delivery location): SIU EL OFFICE, SANLAM PARK, 59 WESTERN AVENUE, VINCENT, EAST LONDON.
• No specific SCM or technical contact names or phone numbers are provided.

• Submit quotations via email to: [email protected].
• Only submissions sent to and received from this email address on or before the closing date and time will be considered.
• Faxed and emailed tender documents are accepted, but the onus is on you to ensure complete documents are received by the SIU by the due time.
• Late and incomplete submissions will not be accepted.
• All pages of the quotation must be signed by the responsible person.
• The quote must be valid for a period of 30 days.
• Quotations must be submitted on the company letterhead.
• All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed.
• Any alterations to the tender document other than filling in your details and price will automatically disqualify you.
• The proposal submitted becomes the property of the SIU and will not be returned.
• Quotations to be returned to: [email protected].
• The service provider shall commit to post-support service where required by SIU.
• Payment is based on deliverables achieved, within 30 days of invoice receipt.
• CSD Tax Compliance status must be verifiable on the CSD Summary report.
• SIU reserves the right to invite suppliers/companies to present their bid proposals for final decision.

• The 80/20 preference point system applies.
• Points are awarded for price (80 points) and B-BBEE status level (up to 20 points).
• Detailed points allocation table is provided for B-BBEE levels 1-8 and for more than 50% Black ownership.
• Mandatory requirements must be met to be considered responsive: CSD registration, tax compliance, valid food premises health certificate, and reference letter for similar catering services.
• No restrictions on the National Treasury’s database of restricted suppliers or tender defaulters.
• No directors/owners employed by the state or involved in corrupt activities.
• Appointment is subject to screening by the SIU Internal Integrity Unit or vetting by the State Security Agency; failure to pass may result in no award regardless of points scored.

• Scope: Provision of catering services for lunch for 25 members at the SIU Eastern Cape Office in East London.
• Menu: Roast chicken pieces, beef stew, creamy samp, cream style spinach, savory rice, butternut, beetroot salad.
• Assortment of 300ml cooldrinks & juices.
• Cutlery, crockery, and condiments must be supplied by the service provider.
• Service date: 01 September 2026.
• The SIU will not accept incorrect or incomplete menus.
• Expected deliverable: Catering services on the date and time set by the SIU.
• Contract period: Once off.
• The bidder must provide one reference letter where similar catering service was rendered successfully.

• Price Breakdown Required: Provide a line item for 'Provision of catering services', 'VAT' (put zero if not a VAT vendor), and 'Total cost (VAT Inc.)'.
• Prices must be inclusive of VAT and all disbursements.
• The SIU will monitor to ensure remuneration of employees is in line with the financial proposal submitted.
• No amendment of quotations is allowed after the RFQ closing date.

• Price must include the entire scope of work and any logistics or disbursements.
• Quotation must reflect a correct cost as per the specification.
• Prices must be inclusive of VAT for VAT-registered service providers.
• A separate quote should be on your company letterhead.
• All rates must be quoted in South African Rand (ZAR) and will be held firm for the bid period.
• No amendments to quotations are allowed after the RFQ closing date and time.
• The SIU reserves the right to use the correct total amount calculated by them during evaluation.
• Payment terms: Payments are effective within 30 days after receipt of a valid invoice. No pre-payments.
• Price Breakdown Required: Provide a line item for 'Provision of catering services', 'VAT' (put zero if not a VAT vendor), and 'Total cost (VAT Inc.)'.
• The SIU will monitor to ensure remuneration of employees is in line with the financial proposal submitted.

Mandatory Requirements (failure to submit leads to disqualification):

• Must be registered on the National Treasury Central Supplier Database (CSD).
• Must be Tax Compliant (CSD Overall Tax Status must be compliant).
• Must provide a valid Certificate of Acceptability for food premises (health certificate).
• Must provide one reference letter for successfully rendered similar catering services.

Administrative Compliance Documents:

• B-BBEE Certificate or Sworn Affidavit (for EME & QSE) - required for preference points.
• CIPC Company registration certificate.
• SARS Pin.
• Fully completed and signed RFQ document, including SBD4 and SBD 6.1 forms.
• ID copies of the company directors.

General Compliance:

• Bidders must submit their unique SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• No bids will be considered from persons in the service of the state, or companies with directors/members in the service of the state.
• Bidders listed on the National Treasury's database of restricted suppliers and defaulters will be disqualified.
• Bidders under investigation for corrupt activities will be disqualified.
• Appointment is subject to screening by the SIU Internal Integrity Unit or vetting by the State Security Agency.
• Quotations must be submitted on company letterhead.
• All copyright and intellectual property in the RFQ rests with the SIU.
• All goods or services purchased will be subject to SIU’s conditions, policies, and procedures.
• No goods must be delivered or services rendered before an official purchase order is received.
• Payments are effective within 30 days after receipt of invoice.
• No late responses will be considered.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• The bidder commits to being bound by SIU’s conditions, which supersede the bidder’s own terms.
• SIU reserves the right to conduct internal tests and analysis on products/goods to ascertain quality.
• No equipment, utensils, or agents that may damage buildings, fittings, or persons shall be used.

• A B-BBEE status level verification certificate or a sworn affidavit (for EME & QSE) must be submitted to qualify for preference points.
• Points are awarded based on B-BBEE status level (Level 1 to 8).
• Additional points are available for more than 50% Black ownership.
• Sub-contracting B-BBEE status must be declared if applicable.

• The bidder must provide a valid Certificate of Acceptability for food premises (health certificate).
• No equipment, utensils, or agents that may damage buildings, fittings, or persons shall be used. The SIU reserves the right to reject such conduct.

• Quotations to be returned to: [email protected].
• The submitted proposal becomes the property of the SIU.
• The service provider shall commit to post-support service where required by SIU.
• Payment is based on deliverables achieved, within 30 days of invoice receipt.
• CSD Tax Compliance status must be verifiable on the CSD Summary report.
• SIU reserves the right to invite suppliers/companies to present their bid proposals for final decision.

• Mandatory requirements: CSD registration, tax compliance, health certificate, and reference letter.
• Administrative documents: B-BBEE certificate, CIPC registration, SARS Pin, completed RFQ forms, director IDs.
• The SIU will not accept incomplete proposals, documentation after closing, or incorrect/incomplete menus.