Construction of layerworks for paving residential streets in cala, eastern cape

Closing date: 11 August 2026 at 12:00. No briefing session is scheduled.

SCM enquiries: Yandiswa Tofile, Supply Chain Management Department, Tel: 045 931 1011, Fax: 045 931 1361, Email: [email protected]. Technical enquiries: Lwando Tyobeka, Technical Services Department, Tel: 047 877 5200, Fax: 047 877 0000, Email: [email protected]. Submission address: Sakhisizwe Local Municipality, Budget Office, 15 Maclear Road, Elliot, 5460.

Submit bids in sealed envelopes to: Sakhisizwe Local Municipality, Budget Office, 15 Maclear Road, Elliot, 5460. Mark envelopes with bid number (SLM/SCM/07/2026/2027) and project description. Deadline: 11 August 2026 at 12:00. Late, faxed, or emailed bids will not be accepted. Bids must remain valid for 90 days. Required documents: Fully completed and signed bid forms (MBD 1-9), latest CSD report (not older than 3 months), certified ID copies of directors (not older than 6 months), COIDA Letter of Good Standing, municipal billing clearance certificate or statement (not older than 3 months), and proof of residence for locality points. Joint ventures must submit signed agreements and all returnable documents for each partner. Use of Tippex will disqualify the bid. Bid documents must remain intact and unbound/rebound documents may be rejected. Withdrawal of bids must be in writing and received before the closing date/time.

Evaluation uses the 80/20 Preferential Procurement Regulations 2022 system. Price accounts for 80 points (lowest bidder receives full points). Preference points (20 points) are allocated for Specific Goals: Woman-owned company (2 points), Locality (10 points for Sakhisizwe Local Municipality, 4 for Chris Hani District, 2 for Eastern Cape, 1 for outside Eastern Cape; 0 if no proof), Youth-owned company (8 points). Bidders must attach CSD report, municipal account statement, or proof of residence to qualify for locality points. Bids may be rejected if conditional, incomplete, or contain irregularities. The municipality reserves the right to accept the lowest or any bid and is not obligated to provide reasons for acceptance or rejection.

Scope: Construction of layerworks for paving of Cala residential streets. Bidders must complete all forms in black ink. Corrections must be made by drawing a line through the incorrect entry, writing the correct entry above, and initialing. No unauthorized amendments to bid forms are allowed. Bid documents must be submitted as issued; tampering or unbinding/rebinding may result in disqualification. Bidders must provide details of similar past projects, including description, contract value, employer name, and contactable references.

Bidders must provide details of similar past projects, including: description of work, contract value, employer name, completion date, and contactable references. For companies: certified copy of board resolution authorizing the signatory. For sole proprietors: confirmation of sole ownership. For partnerships: authorization from all partners. For close corporations: resolution by members authorizing the signatory. All forms must be completed and signed as per the bid document requirements.

Quality control: Premises must be open for inspection at reasonable hours if required by the contract. Pre-bidding testing costs are the bidder’s responsibility. If inspections reveal non-compliance, the supplier bears the cost of inspections, tests, and analyses. Non-compliant supplies/services may be rejected. Rejected supplies must be removed and replaced at the supplier’s cost and risk. If the supplier fails to replace, the purchaser may procure substitutes at the supplier’s expense.

Pricing: Bidders must include VAT in their bid rates. Prices must remain fixed for the contract period. Evaluation is based on the 80/20 system (80 points for price, 20 for preference). Bid forms must be completed in black ink; corrections must be initialed. No unauthorized amendments are allowed.

Bidders must include Value Added Tax (VAT) in their bid rates. Prices quoted must remain fixed for the contract period; no adjustments will be allowed. Payment will be made in Rand within 30 days of invoice submission, accompanied by a delivery note. Performance security (bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque) must be furnished within 30 days of contract award notification. Penalties for late delivery: 10% of the invoice amount may be withheld for non-compliance with specifications. Contract period is one month.

Mandatory compliance: Valid Tax Clearance Certificate (original, not a copy) or TCS PIN/CSD number must be submitted. CSD registration is required; provide CSD number if no TCS is available. B-BBEE certification (or sworn affidavit for EMEs/QSEs) must be submitted to qualify for preference points. COIDA Letter of Good Standing is required. Municipal billing clearance certificate or statement (not older than 3 months) is mandatory. Certified ID copies of directors (not older than 6 months) must be provided. Joint ventures/consortia must submit separate compliance documents for each partner. Persons in the service of the state are ineligible. Foreign suppliers must complete the pre-award questionnaire (Part B:3).

Contract terms: General Conditions of Contract (GCC) for Supply Chain Management apply, supplemented by Special Conditions of Contract (SCC). Contract period: 1 month. No contract adjustments are allowed; rates are fixed. Penalties: 10% of invoice amount may be withheld for non-compliance. Performance security (bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque) must be provided within 30 days of award notification. Termination for default or insolvency is possible. Disputes must first be resolved via mutual consultation, then mediation, and finally in a South African court. Governing law: South African. Contract language: English. Payment: within 30 days of invoice submission. Insurance: goods must be fully insured. Warranty: 12-18 months for defects. Subcontracts require written notification to the purchaser.

Evaluation is based on the 80/20 Preferential Procurement Regulations 2022 system. Price: 80 points (lowest bidder receives full points). Specific Goals (20 points): Woman-owned company (2 points), Locality (10 points for Sakhisizwe Local Municipality, 4 for Chris Hani District, 2 for Eastern Cape, 1 for outside Eastern Cape; 0 if no proof), Youth-owned company (8 points). Proof of locality requires CSD report, municipal account statement, or proof of residence.