This tender has been awarded to MMZ WEB SOLUTIONS for R 546 000 00.
AwardedPR10117428
Award Information
Award Value
R 546 000 00
Winning Supplier
MMZ WEB SOLUTIONS
Type: GEN
Services: Professional
The road accident fund (raf) wishes to appoint a suitable service provider for the renewal of one hundred and forty (140) licenses for adobe acrobat pro for a period of twelve (12) months.
The road accident fund (raf) wishes to appoint a suitable service provider for the renewal of one hundred and forty (140) licenses for adobe acrobat pro for a period of twelve (12) months.
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The road accident fund (raf) is seeking a service provider to renew 140 adobe acrobat pro licenses for a 12-month period. This request for quotation (RFQ) is open to suppliers who can provide the license renewal and comply with the preferential procurement regulations 2022, with evaluation based on the 80/20 preference point system.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 4 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
27 sourced criteria
financial capacity
1 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
33 sourced criteria
evaluation
19 sourced criteria
experience
Source analysis requires completion or review
personnel
5 sourced criteria
equipment capacity
5 sourced criteria
delivery contract
30 sourced criteria
equity registrations
3 sourced criteria
What the buyer was looking for
1Inferred operational need
Be a registered legal entity (e.g., company, close corporation, sole proprietorship, partnership/joint venture/consortium).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The Road Accident Fund (RAF) seeks to appoint a service provider for the renewal of 140 Adobe Acrobat Pro licenses for 12 months. Bidders must adhere to principles of transparency, accountability, impartiality, and ethics as outlined in South African legislation.
Submission Guidelines
Source: SCM-Bid Documents SBD 4 .doc (unknown)
Submit the following returnable documents: A completed and signed Bidder's Declaration of Interest (SBD 4) form. Failure to disclose required information or providing false/incorrect information may result in automatic disqualification.
Evaluation Criteria
Source: SCM-Bid Documents SBD 4 .doc (unknown)
Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders or their directors/trustees/shareholders must disclose if they are employed by the state. Any relationship with RAF employees or other bidders must be disclosed. Evidence of collusion, bid-rigging, or unethical behavior will result in disqualification and potential legal consequences.
Technical Specifications
Source: SCM-Bid Documents SBD 4 .doc (unknown)
The Road Accident Fund (RAF) requires the renewal of 140 licenses for Adobe Acrobat Pro for a period of 12 months. Bidders must be natural or juristic persons and comply with transparency, accountability, impartiality, and ethical principles as per South African legislation.
Compliance Requirements
Source: SCM-Bid Documents SBD 4 .doc (unknown)
Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must declare any state employment, relationships with procuring institution employees, or interests in related enterprises. Collusive bidding or disclosure of bid terms to competitors is prohibited and may result in penalties, including reporting to the Competition Commission or National Prosecuting Authority (NPA).
DocumentSBD 6.1 IN TERMS OF PPR2022.docxReview complete
Description
Source: SBD 6.1 IN TERMS OF PPR2022.docx
The tender is for the renewal of 140 Adobe Acrobat Pro licenses for a 12-month period. The SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the bid.
Submission Guidelines
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Failure to include required proof or documentation for specific goals will result in no preference points being awarded for those goals. The organ of state may request substantiation of claims at any time.
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
No explicit eligibility criteria are stated in the provided document excerpt. However, implicit requirements include: (1) Must be a registered legal entity (Partnership/JV/Consortium, Sole proprietorship, Close corporation, or Company type); (2) Must be able to supply and renew 140 Adobe Acrobat Pro licenses; (3) Must comply with Preferential Procurement Regulations 2022; (4) Must be able to substantiate any specific goals claimed with documentary proof; (5) Must not have been restricted from doing business with organs of state; (6) Authorized representative must sign declaration
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)
Submit proof of B-BBEE status or other documentation to claim preference points for specific goals (Historically Disadvantaged Individuals, Women, Persons with Disability). Fraudulent claims may result in disqualification, cost recovery, contract cancellation, business restrictions for up to 10 years, or criminal prosecution.
DocumentAnnexure A - Security Measures.pdfReview complete
Description
Source: Annexure A - Security Measures.pdf
The service provider must comply with the Protection of Personal Information Act (POPIA) in all activities related to this contract.
Submission Guidelines
Source: Annexure A - Security Measures.pdf (unknown)
The service provider will be entrusted with RAF confidential, private, personal or sensitive information (files, data, and/or documents) during the contract period.
Compliance with the Protection of Personal Information Act (POPIA) is mandatory.
Document handling and transportation:
Protocols required for proper handling and transport of files to and from premises.
Secure lockable transportation system mandatory for transferring files.
Security measures: Files must be kept in lockable containers or packaging during handling and transportation to prevent loss, theft, or damage.
Record keeping: Maintain accurate records of each document stored, including location, access history, and retention schedule; organise records for easy and accurate tracking.
Document retrieval and handling:
Secure retrieval protocols required, including identity verification of requesters.
Documents and records must be transported securely.
Detailed records of all retrieval activities required: date/time, identity of requester, and reason for activity.
Secure storage: Physical documents and records must be stored in lockable cabinets to prevent unauthorised access or tampering.
Access control: Physical documents and records accessible only to authorised personnel; policies and procedures must ensure access is controlled and monitored.
Document access control: Only authorised personnel permitted to handle, view, or transport documents.
Access monitoring and control: Procedures required to ensure only authorised personnel are granted access to documents, records, and storage facility.
Network security: Digital document storage systems must have appropriate technical security measures including firewalls, intrusion detection, and encryption.
Evaluation Criteria
Source: Annexure A - Security Measures.pdf (unknown)
Must have policies and protocols in place for secure document handling, transportation, and storage.
Must comply with POPIA and other relevant data protection regulations.
Must demonstrate robust cybersecurity and physical security measures.
Must allow RAF to conduct security screening or vetting of directors and resources.
Must provide CCTV footage, police reports, or alarm records in case of security breaches.
Must have a documented incident response plan for data breaches.
Must permit RAF to audit and monitor compliance with security standards.
Technical Specifications
Source: Annexure A - Security Measures.pdf (unknown)
Scope: Renewal of 140 licenses for Adobe Acrobat Pro for a period of 12 months.
Security measures apply to handling of RAF confidential, private, personal and sensitive information.
The service provider must comply with the Protection of Personal Information Act (POPIA).
Document handling and transportation: Protocols required for proper handling and transport of files; secure lockable transportation system mandatory.
Security measures during handling: Files must be kept in lockable containers or packaging to prevent loss, theft, or damage.
Record keeping: Maintain accurate records of each document stored, including location, access history, and retention schedule; records must allow easy and accurate tracking.
Document retrieval: Secure protocols required, including identity verification of requesters and secure transport of documents.
Retrieval record keeping: Detailed records of all retrieval activities required, including date/time, identity of requester, and reason for activity.
Secure storage: Physical documents must be stored in lockable cabinets to prevent unauthorised access or tampering.
Access control: Physical documents accessible only to authorised personnel; policies and procedures must control and monitor access.
Fire suppression: Premises must have fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent damage or loss.
Secure facility: Premises must have secure perimeter with controlled access and/or surveillance systems; secure doors, locks, and alarms required.
Physical security: Controlled access points, surveillance cameras, and/or 24/7 security monitoring required; all document storage facilities must be protected against unauthorised access.
Breach reporting: Any real, attempted, or suspected breach of physical security must be reported to RAF immediately, with CCTV footage, police report, and linked alarm system records provided.
Document access control: Only authorised personnel permitted to handle, view, or transport documents.
Access monitoring: Procedures required to ensure only authorised personnel access documents, records, and storage facility.
Network security: Digital document storage systems must have firewalls, intrusion detection, and encryption to protect against unauthorised access or attacks.
Access control (digital): Grant access on need-to-know basis; use strong authentication methods; regularly review and update access permissions.
Compliance Requirements
Source: Annexure A - Security Measures.pdf (unknown)
Protection of Personal Information Act (POPIA): The service provider must comply with POPIA provisions.
Data protection obligations:
Handle and process personal and sensitive data in compliance with applicable data protection laws and regulations.
Implement measures to safeguard data against unauthorised access, disclosure, alteration, and destruction.
Inform RAF immediately of any data breaches or incidents impacting information security.
Implement measures to ensure confidentiality of personal, confidential and sensitive data, including imposing confidentiality obligations on agents, subcontractors, and third parties who receive records.
Comply fully with respective legislative and regulatory frameworks in processing personal information.
Third-party service providers: Must be screened or vetted for data protection policies and procedures; required to sign a data protection agreement.
Security screening: RAF reserves the right to conduct security screening or vetting for company directors and resources provided.
Cybersecurity standards:
Implement robust cybersecurity measures to protect against malware, phishing, and unauthorised access.
Use encryption for data in transit and at rest; utilise encryption protocols and algorithms that comply with industry standards.
Regularly update and patch systems, software, and applications to address security vulnerabilities.
Incident reporting and response:
Must have a documented incident response plan to address and mitigate data breaches promptly.
Must report any security incidents or data breaches to RAF in a timely manner.
Subcontractors and third-party oversight:
Ensure subcontractors adhere to the same data protection and cybersecurity standards.
Service provider is responsible for actions and compliance of any subcontractors or third parties.
Audit and monitoring:
RAF reserves the right to audit and monitor service provider compliance.
Service provider must cooperate with any audits or assessments conducted by RAF.
Health & Safety
Source: Annexure A - Security Measures.pdf
Access control policies and procedures must be in place to ensure controlled and monitored access to documents and facilities.
Fire suppression requirements:
Premises must have fire suppression system or similar in place.
Carbon dioxide fire extinguishers required to prevent damage or loss of documents and records in event of fire.
Secure facility requirements:
Premises must have secure perimeter with controlled access and/or surveillance systems.
Secure doors, locks, and alarms required to prevent unauthorised access.
Ensure physical security of records at all times; all document storage facilities must be adequately protected against unauthorised access.
In case of any real, attempted, or suspected breach of physical security, inform RAF immediately and provide CCTV footage, police report, and linked alarm system records.
Digital/network security obligations:
Implement firewalls, intrusion detection, and encryption to protect against unauthorised access or attacks.
Grant access on need-to-know basis; use strong authentication methods; regularly review and update access permissions.
Data protection obligations:
Handle and process personal and sensitive data in compliance with applicable laws and regulations.
Safeguard data against unauthorised access, disclosure, alteration, and destruction.
Inform RAF immediately of any data breaches or incidents.
Ensure confidentiality of personal, confidential and sensitive data through confidentiality obligations on agents, subcontractors, and third parties.
Comply fully with legislative and regulatory frameworks for processing personal information.
Third-party management:
Screen or vet third-party service providers handling PII for their data protection policies and procedures.
Require third parties to sign data protection agreements.
RAF reserves the right to conduct security screening or vetting for company directors and resources provided.
Cybersecurity standards:
Implement robust measures against malware, phishing, and unauthorised access.
Encrypt data in transit and at rest using industry-standard protocols and algorithms.
Regularly update and patch systems, software, and applications.
Incident reporting:
Maintain documented incident response plan to address and mitigate data breaches promptly.
Report any security incidents or data breaches to RAF in a timely manner.
Subcontractor oversight:
Ensure subcontractors adhere to same data protection and cybersecurity standards.
Service provider remains responsible for actions and compliance of all subcontractors and third parties.
Audit and monitoring:
RAF reserves the right to audit and monitor compliance with this policy.
Service provider must cooperate with all audits and assessments by RAF.
DocumentRFQ Document PR10117428 for Renewal of Adobe Licenses.docxReview complete
Description
Source: RFQ Document PR10117428 for Renewal of Adobe Licenses.docx
The Road Accident Fund (RAF) seeks to appoint a service provider to renew 140 Adobe Acrobat Pro (e-Signature) subscription licenses for 12 months. The solution must include full PDF tool functionality, e-Signature support, and configuration assistance. The provider must also offer support services (escalation and incident resolution) for the contract duration.
Important Dates
Source: RFQ Document PR10117428 for Renewal of Adobe Licenses.docx (unknown)
Closing date and time: 04 August 2026 at 14:00. RFQ validity period: 30 days from the closing date. Expected service start: 12-month agreement commences from the date of the last signatory.
Contact Information
Source: RFQ Document PR10117428 for Renewal of Adobe Licenses.docx (unknown)
Enquiries: Email [email protected] or contact Ntsako Baloyi on 012 649 2023. Submission email: [email protected]. Delivery address (if applicable): RAF Head Office, 420 Witch Hazel Avenue, Eco Glades Office Park, Centurion.
Submission Guidelines
Source: RFQ Document PR10117428 for Renewal of Adobe Licenses.docx (unknown)
Submit your quotation via email to [email protected] before the closing date and time (04 August 2026 at 14:00). Late submissions will not be accepted. Complete and sign all annexures and Standard Bidding Documents (SBDs) as required. Collusive bidding or multiple submissions from linked entities (e.g., companies with common directors/shareholders) will result in disqualification. If not contacted within 14 working days of the RFQ closing date, consider your quotation unsuccessful.
Evaluation Criteria
Source: RFQ Document PR10117428 for Renewal of Adobe Licenses.docx (unknown)
Evaluation follows the 80/20 preference point system: 80 points for price, 20 points for specific goals (Preferential Procurement Policy Framework Act, 2022). Points for HDI status (race, gender, or disability) will be verified via CSD. Disability claims must include a valid medical certificate. Minimum threshold: Bids must meet all mandatory criteria to qualify.
Technical Specifications
Source: RFQ Document PR10117428 for Renewal of Adobe Licenses.docx (unknown)
Renew 140 subscription-based licenses for Adobe Acrobat Pro (e-Signature) for 12 months. The solution must include all PDF tools and premium functionality, with the ability to: convert Word to PDF and vice versa, and support e-Signature. The service provider must assist with configuration and provide support (escalation and incident resolution) for the contract duration. Current RAF VIP number for licenses: 0D21A08C8BF0CFA24CCA.
Financial Requirements
Source: RFQ Document PR10117428 for Renewal of Adobe Licenses.docx (unknown)
Prices must be quoted in ZAR and VAT-inclusive (if VAT-registered). VAT vendors must include VAT; failure to do so will deem the quoted price as all-inclusive. Non-VAT-registered suppliers must not charge VAT or risk disqualification. Only prices completed in the provided cost breakdown table will be evaluated. No price changes will be accepted after the Award Letter/Purchase Order (PO) is issued. Ad-hoc services (e.g., remote support) must be quoted with rates per hour (inclusive of VAT if applicable).
Compliance Requirements
Source: RFQ Document PR10117428 for Renewal of Adobe Licenses.docx (unknown)
Must be a CSD-registered supplier. Tax compliance must be verified by SARS. Complete and sign all mandatory SBDs (e.g., SBD 4, SBD 6.1). HDI status (South African citizens disadvantaged by apartheid, females, or persons with disabilities) must be verifiable. Disability claims require a valid medical certificate. Prohibition of gifts/hospitality: No gifts, hospitality, or benefits may be offered to RAF officials. Branded marketing material is considered a gift. Report any requests for gifts to the RAF fraud line at 0800 005919.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Ensure the authorized representative signs the declaration on the SBD 6.1 form.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Be able to supply and renew 140 Adobe Acrobat Pro licenses for a period of 12 months.
Threshold: 12 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Be prepared to substantiate any preference claims if requested by the organ of state.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
• The service provider must comply with the Protection of Personal Information Act (POPIA) in all activities related to this contract.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Mandatory requirement
Record keeping: Maintain accurate records of each document stored, including location, access history, and retention schedule; records must allow easy and accurate tracking.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23Mandatory requirement
Breach reporting: Any real, attempted, or suspected breach of physical security must be reported to RAF immediately, with CCTV footage, police report, and linked alarm system records provided.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24Mandatory requirement
Network security: Digital document storage systems must have firewalls, intrusion detection, and encryption to protect against unauthorised access or attacks.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
26Mandatory requirement
The Road Accident Fund (RAF) seeks to appoint a service provider for the renewal of 140 Adobe Acrobat Pro licenses for 12 months. Bidders must adhere to principles of transparency, accountability, impartiality, and ethics as outlined in South African legislation.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27Mandatory requirement
The Road Accident Fund (RAF) requires the renewal of 140 licenses for Adobe Acrobat Pro for a period of 12 months. Bidders must be natural or juristic persons and comply with transparency, accountability, impartiality, and ethical principles as per South African legislation.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
28Mandatory requirement
Prices must be quoted in ZAR and VAT-inclusive (if VAT-registered). VAT vendors must include VAT; failure to do so will deem the quoted price as all-inclusive. Non-VAT-registered suppliers must not charge VAT or risk disqualification. Only prices completed in the provided cost breakdown table will be evaluated. No price changes will be accepted after the Award Letter/Purchase Order (PO) is issued. Ad-hoc services (e.g., remote support) must be quoted with rates per hour (inclusive of VAT if applicable).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
30Inferred operational need
Document handling and transportation:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
33Inferred operational need
Record keeping: Maintain accurate records of each document stored, including location, access history, and retention schedule; organise records for easy and accurate tracking.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
34Inferred operational need
Document retrieval and handling:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
35Inferred operational need
Secure retrieval protocols required, including identity verification of requesters.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
37Inferred operational need
Detailed records of all retrieval activities required: date/time, identity of requester, and reason for activity.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Mandatory requirement
Network security: Digital document storage systems must have appropriate technical security measures including firewalls, intrusion detection, and encryption.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
44Inferred operational need
Implement measures to ensure confidentiality of personal, confidential and sensitive data, including imposing confidentiality obligations on agents, subcontractors, and third parties who receive records.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
59Inferred operational need
Submit the following returnable documents: A completed and signed Bidder's Declaration of Interest (SBD 4) form. Failure to disclose required information or providing false/incorrect information may result in automatic disqualification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
60Mandatory requirement
Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must declare any state employment, relationships with procuring institution employees, or interests in related enterprises. Collusive bidding or disclosure of bid terms to competitors is prohibited and may result in penalties, including reporting to the Competition Commission or National Prosecuting Authority (NPA).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
61Inferred operational need
Submit your quotation via email to [email protected] before the closing date and time (04 August 2026 at 14:00). Late submissions will not be accepted. Complete and sign all annexures and Standard Bidding Documents (SBDs) as required. Collusive bidding or multiple submissions from linked entities (e.g., companies with common directors/shareholders) will result in disqualification. If not contacted within 14 working days of the RFQ closing date, consider your quotation unsuccessful.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
62Inferred operational need
Submit the SBD 6.1 Preference Points Claim Form with the tender.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
63Inferred operational need
Provide proof/documentation for any specific goals claimed (e.g., Historically Disadvantaged Individuals, Women, Persons with Disability) to earn preference points.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
64Inferred operational need
Comply with the Preferential Procurement Regulations 2022 and the 80/20 preference point system (80 points for price, 20 for specific goals).
Threshold: 80 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
65Mandatory requirement
The tender is for the renewal of 140 Adobe Acrobat Pro licenses for a 12-month period. The SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
66Inferred operational need
Submit the SBD 6.1 Preference Points Claim Form as part of the tender. Failure to include required proof or documentation for specific goals will result in no preference points being awarded for those goals. The organ of state may request substantiation of claims at any time.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
67Scored criterion
No explicit eligibility criteria are stated in the provided document excerpt. However, implicit requirements include: (1) Must be a registered legal entity (Partnership/JV/Consortium, Sole proprietorship, Close corporation, or Company type); (2) Must be able to supply and renew 140 Adobe Acrobat Pro licenses; (3) Must comply with Preferential Procurement Regulations 2022; (4) Must be able to substantiate any specific goals claimed with documentary proof; (5) Must not have been restricted from doing business with organs of state; (6) Authorized representative must sign declaration
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
78Scored criterion
Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders or their directors/trustees/shareholders must disclose if they are employed by the state. Any relationship with RAF employees or other bidders must be disclosed. Evidence of collusion, bid-rigging, or unethical behavior will result in disqualification and potential legal consequences.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
79Mandatory requirement
The Road Accident Fund (RAF) seeks to appoint a service provider to renew 140 Adobe Acrobat Pro (e-Signature) subscription licenses for 12 months. The solution must include full PDF tool functionality, e-Signature support, and configuration assistance. The provider must also offer support services (escalation and incident resolution) for the contract duration.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
80Mandatory requirement
Renew 140 subscription-based licenses for Adobe Acrobat Pro (e-Signature) for 12 months. The solution must include all PDF tools and premium functionality, with the ability to: convert Word to PDF and vice versa, and support e-Signature. The service provider must assist with configuration and provide support (escalation and incident resolution) for the contract duration. Current RAF VIP number for licenses: 0D21A08C8BF0CFA24CCA.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
81Mandatory requirement
Access control: Physical documents and records accessible only to authorised personnel; policies and procedures must ensure access is controlled and monitored.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
82Inferred operational need
Document access control: Only authorised personnel permitted to handle, view, or transport documents.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
83Inferred operational need
Access monitoring and control: Procedures required to ensure only authorised personnel are granted access to documents, records, and storage facility.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
88Inferred operational need
Protocols required for proper handling and transport of files to and from premises.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
93Inferred operational need
In case of any real, attempted, or suspected breach of physical security, inform RAF immediately and provide CCTV footage, police report, and linked alarm system records.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
97Inferred operational need
Data protection obligations:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
107Inferred operational need
Cybersecurity standards:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
117Inferred operational need
Audit and monitoring:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
120Delivery obligation
The service provider will be entrusted with RAF confidential, private, personal or sensitive information (files, data, and/or documents) during the contract period.
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
121Inferred operational need
Submit proof of B-BBEE status or other documentation to claim preference points for specific goals (Historically Disadvantaged Individuals, Women, Persons with Disability). Fraudulent claims may result in disqualification, cost recovery, contract cancellation, business restrictions for up to 10 years, or criminal prosecution.
Threshold: 10 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Evaluation follows the 80/20 preference point system: 80 points for price, 20 points for specific goals (Preferential Procurement Policy Framework Act, 2022). Points for HDI status (race, gender, or disability) will be verified via CSD. Disability claims must include a valid medical certificate. Minimum threshold: Bids must meet all mandatory criteria to qualify.
Threshold: Minimum threshold: Bids must meet all mandatory criteria to qualify
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
123Mandatory requirement
Must be a CSD-registered supplier. Tax compliance must be verified by SARS. Complete and sign all mandatory SBDs (e.g., SBD 4, SBD 6.1). HDI status (South African citizens disadvantaged by apartheid, females, or persons with disabilities) must be verifiable. Disability claims require a valid medical certificate. Prohibition of gifts/hospitality: No gifts, hospitality, or benefits may be offered to RAF officials. Branded marketing material is considered a gift. Report any requests for gifts to the RAF fraud line at 0800 005919.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MMZ WEB SOLUTIONS as appointed for this tender. Recorded contract value: 546000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF THE SERVICE PROVIDER FOR PROVISION OF HYGIENE CARE SERVICES FOR 2 YEARS (24 MONTHS) AT THE NATIONAL RESEARCH FOUNDATION PREMISES IN PRETORIA, BRUMMERIANRF/ CORP EM 65 /2025-26